Word 2004 - Sending As Attachment in Entourage Makes Body PlainText

[The Terminator]

Has anyone else noticed that if you ³Send To (as attachment)² from Word, the
body of the message becomes plain text, even if your preferences are set to
always have HTML. Is this a known issue, or is it supposed to happen that
way?

 

[John McGhie]

I believe it is supposed to happen that way. HTML can¹t support
³attachments². You must send in MIME or UUEncode to send an attachment, and
as far as I can remember, there ³should² (by convention) be a plain text
part to such a message.

Think of it as a ³feature² My mail server routinely dumps everything
sent in HTML anyway, unless it¹s from a known sender. Everything in HTML
these days is spam I bet I am not the only one: so just think of this
as a way to make your email more likely to get through

cheers

Has anyone else noticed that if you ³Send To (as attachment)² from Word, the
body of the message becomes plain text, even if your preferences are set to
always have HTML. Is this a known issue, or is it supposed to happen that way?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[Paul Berkowitz]

John, it's got nothing to do with how the attachment is going to be encoded.
(That's also an Entourage Preference, and is set by default to Apple Double
which is best since it works sending to both Mac and Windows, but is neither
here nor there.) This may be more an Entourage question than a Word
question. "The Terminator" is correct: "Send To (as Attachment)" creates an
empty plain text message window, even if your Entourage Compose/Format
preference is for new messages to be HTML, with the Word file attached. The
message body doesn't really "become" plain text just yet, since there isn't
any message body yet. You simply have to click the "abab" (HTML) button in
the HTML toolbar before you start typing a message, and start typing, and it
will be in HTML. It is curious that the link from Word which tells Entourage
to create a new message ignores the Format preference, but it's easily dealt
with. And in Word 2004 you have another option - "Send To (as HTML)" which
converts the document itself into an HTML message ready to be sent from
Entourage. But you can't edit it there - you have to do so in Word before
sending on.

John's well-meant puritanical homily on HTML should certainly be taken under
advisement if you don't know your recipient., Probably 1/100% or so (0.0001)
are like him and don't accept HTML mail. And another 10% or so (guessing)
don't like HTML mail but accept it.

--
Paul Berkowitz
MVP Entourage
Entourage FAQ Page: <http://www.entourage.mvps.org/toc.html>
AppleScripts for Entourage: <http://macscripter.net/scriptbuilders/>

Please "Reply To Newsgroup" to reply to this message. Emails will be
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PLEASE always state which version of Entourage you are using - **2004**, X
or 2001. It's often impossible to answer your questions otherwise.



From: John McGhie <[email protected]>
Newsgroups: microsoft.public.mac.office.word
Date: Fri, 28 May 2004 18:50:06 +1000
Subject: Re: Word 2004 - Sending As Attachment in Entourage Makes Body Plain
Text

I believe it is supposed to happen that way. HTML can¹t support
³attachments². You must send in MIME or UUEncode to send an attachment, and
as far as I can remember, there ³should² (by convention) be a plain text
part to such a message.

Think of it as a ³feature² My mail server routinely dumps everything
sent in HTML anyway, unless it¹s from a known sender. Everything in HTML
these days is spam I bet I am not the only one: so just think of this
as a way to make your email more likely to get through

cheers

Has anyone else noticed that if you ³Send To (as attachment)² from Word, the
body of the message becomes plain text, even if your preferences are set to
always have HTML. Is this a known issue, or is it supposed to happen that way?

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410

 

[neva]

John-
I do set to plain text mail when I'm using a mail client I don't know well
enough to trust on screening out potential trouble.

Also, when I want to copy the contents to a document and not have html
inserted in my document. (Then have to go through and change styles.)

If I think the recipient might want to copy what I send, I either write in
Word and send as attachment, or just write in plain text.

I'm a real sucker for color, so I tend to use html so I can have color in my
text. But I usually stick to attachments for anything like photos or nicely
formatted docs.

neva

 

[Clive Huggan]

Hello Neva,

I hope you'll keep visiting the newsgroup. It has been very informative
following some of your recent discussions, and I think your questions and
comments have been very beneficial to many people who learn a lot here.
Thanks for your contribution!

Cheers,

Clive Huggan
Canberra, Australia
===================

 

[neva]

<grin>
OH-My-gosh!
<<wide grin>>


Thank you for your encouragement.
I'm just learning Entourage - all because of the project center.
Therefore, I'm reading these Office type groups a lot, and can't resist
sticking my oar in!
neva

 

[Phillip M. Jones, CE.T.]

That what the group is for for all of us to learn from anyone.

Who knows maybe one day you'll be considered a Guru like, Clive Beth and the others.

So far "Cross my Fingers - hope something don't blow up as I'm bragging", I've
enjoyed using Office2004 so far. I do miss the tear off windows in Office2001 for
Classic in Excel.

All here are experts at something.

<grin>
OH-My-gosh!
<<wide grin>>


Thank you for your encouragement.
I'm just learning Entourage - all because of the project center.
Therefore, I'm reading these Office type groups a lot, and can't resist
sticking my oar in!
neva

--
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[John McGhie]

Well said, Phillip

Yes, PLEASE, Neva, hang around here. We need you more than you need us...
After all, our hobby is helping people here. If there was nobody to help,
we would all have to find some other more destructive way to avoid work and
domestic responsibilities.

And besides, I think we can promise you some fun in here... Sure: some
agony too, and the odd punctuation of embarrassment. But lots of fun.

Soon, you will see a question you already know the answer to. You will type
it out and send it off without thinking. And some poor soul, struggling all
alone with the mammoth overdue thesis on the other side of the world at
three o'clock on the morning of the final day of submission, will send you a
thankyou note.

And you can practically see the tears of relief running down their screen.

And you will walk on air for a week, knowing someone, somewhere in this
angry world, feels better. And you caused that...

Then not too much time later, an email will arrive. And it will be from
Microsoft. And this time, it WON'T be a hoax. Or a virus. This time, it
will be confirmation that the best of the best Word experts in the whole
world have put their heads together and invited you to take your place
amongst them.

And that, my friend, is the greatest feeling in the world.

Well, it is for those of us who are so old we can only "remember" what we
used to spend all night doing instead of this ...

Keep coming back. Please.

That what the group is for for all of us to learn from anyone.

Who knows maybe one day you'll be considered a Guru like, Clive Beth and the
others.

So far "Cross my Fingers - hope something don't blow up as I'm bragging", I've
enjoyed using Office2004 so far. I do miss the tear off windows in Office2001
for
Classic in Excel.

All here are experts at something.

--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410