Word 2007 new list style issue

[cayce]

I want to define a new list style in Word 2007. I want to link the list style
to the built-in heading 1-9 styles to look like this:
Heading 1 to look like 1.
Heading 2 to look like 1.1
Heading 3 to look like 1.1.1
Heading 4 to look like 1.1.1.1 etc.

From the paragraph group I chose Define New List Style, gave it a name and
then choose Format> Numbering.
When I expanded the Modify Multilevel List dialog box that presents, I chose
level 1 to Link level to style Heading 1.
I typed in the period symbol after the number 1 in the Enter formatting for
number
I selected the 1, 2, 3 as my Number style for this level
I stayed in this dialog box to define the next 8 levels.

When I then tried to define level 2 and link it to Heading 2, the Enter
formatting for number box did NOT include the field for the second number
(1.1). All that appeared was the first field for 1. Also the preview box just
showed the levels 1 and 2 as
1.
1.

In earlier versions of Word I would see a 1.1 as a choice when defining
level 2 in the list.

What am I doing wrong?

 

[Lene Fredborg]

In the Modify Multilevel list dialog box, when you define levels 2-9, an
extra field is available to the right of the â€Number style for this levelâ€
field, showing the heading “Include level number fromâ€. In that field, you
can select from any level above the one you are currently defining in order
to add its number to the number format.
For example, when you define level 2, you can select “Level 1†only – select
it, and you will see the number of Level 1 being added in front of the number
you selected for level 2. The insertion marker is automatically positioned
right after the inserted number in the “Enter formatting for number†field
and you can type a period at once.
Continue with levels 3-9. In the “Include level number from†list, select
each level from the top and down in order to add the number of that level to
number format. After each selection, type a period.
When finished with level 9, your numbering will hopefully be as you wish.

--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[cayce]

Lene..thanks but I am still stuck. I had not noticed that "include level
number from.." part of the dialog box before.

When I set heading level 2, it was just as you described. I selected to
include level 1 and level 2 was defined as 1.1, precisely what I need.

However, when I went to set level 3, the selecting to include level 2, it
displays the same as level 2. So my preview gallery right now looks like this:
Level 1= 1.
Level 2= 1.1
Level 3= 1.1 (not 1.1.1 that I need)

Further, what is frustrating is I can see precisely the type of multi-level
numbering scheme I need in the multi-list list gallery. However, I do not see
a name associated with it nor do I know of a way to associate/attach this
anonymous multi-level list to the heading styles.

I hope you can steer me in the right direction.

 

[PamC via OfficeKB.com]

The easier way to start is to select a list from the list library that has a
numbering scheme close to what you want. When you then click define new
multilevel list, Word will use that as the basis for your list—with list
levels, number style, and restart after already done. You then only need to
make your changes to the list and name your list style.


PamC

Lene..thanks but I am still stuck. I had not noticed that "include level
number from.." part of the dialog box before.

When I set heading level 2, it was just as you described. I selected to
include level 1 and level 2 was defined as 1.1, precisely what I need.

However, when I went to set level 3, the selecting to include level 2, it
displays the same as level 2. So my preview gallery right now looks like this:
Level 1= 1.
Level 2= 1.1
Level 3= 1.1 (not 1.1.1 that I need)

Further, what is frustrating is I can see precisely the type of multi-level
numbering scheme I need in the multi-list list gallery. However, I do not see
a name associated with it nor do I know of a way to associate/attach this
anonymous multi-level list to the heading styles.

I hope you can steer me in the right direction.

In the Modify Multilevel list dialog box, when you define levels 2-9, an
extra field is available to the right of the â€Number style for this levelâ€

[quoted text clipped - 38 lines]

 

[Lene Fredborg]

PamC's post appeared when I was making my answer below - and it is definitely
a good idea to start with a list that looks as close as possible to what you
want.

However, understanding how it works is always helpful. Below, I have tried
to explain what I think you are currently missing in your definitions:

For each of the levels, you must add _each_ preceding level from the
“Include level number from†list:

When defining Level 3, you must first select Level 1 in the “Include level
number from†list, type a period, then select Level 2 in the “Include level
number from†list and type a period.

When defining Level 4, you must first select Level 1 in the “Include level
number from†list, type a period, then select Level 2 in the “Include level
number from†list, type a period, then select Level 2 in the “Include level
number from†list and a period.

To link a level to a style, you must use the field “Link level to styleâ€.
Select one level at a time and link it to the relevant style: Link level 1 to
Heading 1, level 2 to Heading 2, etc.

--
Regards
Lene Fredborg - Microsoft MVP (Word)
DocTools - Denmark
www.thedoctools.com
Document automation - add-ins, macros and templates for Microsoft Word

 

[cayce]

Lene and PamC:

Thanks to you both. Pam's shortcut method made this go lots faster. (Past
problems with the outline numbering made me overcatutious.)

Lene I do appreciate your explanation on what was missing in my steps. Your
method and Pam's both worked. I have a better grasp on this dialog box for
the future as a result.

Again thanks for the assistance.