Word 2007 Outline View

[Anand]

I am unable to meaningfully operate the command buttons in the 'Outline View'
in Microsoft Word 2007. I cannot assign text to different levels or expand or
collapse levels. No help is available in the help file. Please tell me how to
use the 'Outline View' and where to find help.

 

[Cindy M.]

Hi =?Utf-8?B?QW5hbmQ=?=,

I am unable to meaningfully operate the command buttons in the 'Outline View'
in Microsoft Word 2007. I cannot assign text to different levels or expand or
collapse levels.

Hmmm. I don't find it that different from previous versions. When I switch to
Outline view, the "Outlining" tab appears (in first position) in the Ribbon.

The buttons across the top in the first group, on the left, let me
- Set the selected paragraph to Level 1 (Heading 1)
- Promote the selection
- Choose the level from a list
- Demote the selection
- Change the selection to "body text" level

The buttons in the next row let me move text levels up, down, collapse and
display the hierarchy.

Are you seeing problems with one particular document? Or with new documents?

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[Anand]

Thank you for helping out. You correctly guessed that my problem pertained to
a
specific document. I had copied it to word from webpages which were using
soft
returns instead of hard returns to demarcate paragraphs. Outline view levels
can
only be assigned to paragraphs demarcated by hard returns i.e. pressing the
'Enter' key rather than the 'shift' and 'enter' keys together.
The oversight was entirely on my part. However, as others have noted, MSWord
2007 does not have a help file Outline View functions.

 

[Suzanne S. Barnhill]

If you display nonprinting characters, it is very easy to distinguish line
breaks from paragraph breaks.