Word 2008 and Chicago Style Citations

[MacFan]

I am using MS Word to write a research paper and must use the Chicago
Style Format. The problem is that there are 2 styles in Chicago. One
uses the parenthesis in the text the other puts the reference in a
footnote using the conventional superscript number.

Word does the first style with no difficulty.

Does anyone know how to get Word to do the other style (Reference in a
footnote)??

Any assistance or ideas would be greatly appreciated.

Ron

 

[Daiya Mitchell]

You have to create the footnote yourself, then click to enter the
citation in the footnote. Note that the footnote citations are entered
as plain text, not as updating fields--if you entered the citation data
wrong and update it later, the footnote text will not change to match
that unless you delete them and re-enter them.

Last I checked, I think it didn't automatically use the short version
for a second/subsequent footnote, although a Find and Replace before
submission could help with that. Use Help | Send Feedback to request the
MacBU add that feature.

Side note: It's a lot easier to use footnotes if you have a keyboard
shortcut for InsertFootnoteNow--I think cmd-opt-F is the default.

 

[Clive Huggan]

Hello Ron,

Daiya has answered your question, but if you want a few ideas on formatting
of footnotes (including subsequent reference numbers), take a look at page
159 of some notes on the way I use Word for the Mac, titled "Bend Word to
Your Will", which are available as a free download from the Word MVPs'
website (http://word.mvps.org/Mac/Bend/BendWordToYourWill.html).

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the Americas and Europe, so my
follow-on responses to those regions can be delayed)
====================================================

 

[MacFan]

Thank you Clive and Daiya for your responses. They were right on
target but I have two additional questions

1. In Chicago style the page number is supposed to be in the footnote
reference. I added this to the data in the citation but it does not
print. Any ideas?? (Of course I could maunally insert it)

2. I tried a similar approach to adding the reference to the foootnote
on Word 2007 of PC. I was only able to get the (author, 2228)
citation. Is there a way to have the word version change the citation
to the actual data??(I was able to do a search and replace but that is
cumbersome).

Thanks again for all the suggestions

ROn

 

[Daiya Mitchell]

You have to manually type the page number that you are referring to, I
believe. I don't think you would want it to work differently--normally
you might cite page 6 and page 10 and page 11 and page 64 and pages
100-102 of the same book--if it entered the page number automatically,
then it you would have to edit the source every time you used it for a
citation to a different location, which would be much more trouble.
That's not what the "Pages" field in Citation Manager is designed for.

If you do happen to be using the same page every single time you mention
that book (well, I wonder what kind of research you are doing, and I've
had to stop students from randomly citing "pps. 20-35" for everything
they got from a book chapter on their topic, so don't do that either,
sorry back to the topic), then you might find it easier to just Copy and
Paste the reference number in the main text to duplicate the footnote,
than use the Citation Manager.

I'm pretty sure that Word 2007 does not support using the citation
manager in footnotes. I know that the MacBU had to add that feature to
Word 2008 because it wasn't in the WinWord code base--I don't know if
Word 2007 might have added it since release or might be planning to add
it in the future.

By the way, it's better NOT to change the subject line on a thread, for
maximum compatibility with the myriad of ways people access these groups.

 

[MacFan]

Thank you, thank you , thank you.

I really appreciate the time you took to answer my questions. And you
are correct, you would never cite the same page more then once or
twice so an automatic function would make little sense. I never
thought of it that way. I was too focused on getting the problem solved
I forgot the logic!!!!

Word 2007 (PC ) will ONLY insert the (author,date) citation in the
footnote. Other then searching and replacing, you can't automatically
put in the actual information. Sad since so many use the PC version.
(Well, once again, Mac Rules!!)

Thanks again

Ron

 

[Daiya Mitchell]

You're welcome, glad to help.

Thanks for the confirmation re WinWord 2007. I wonder how my students
will react when I say, "sorry, I require footnotes, you can't use the
feature without penalty". Though I was hoping to be able to avoid the
battle.