Word 2008 single doc prints as multiple docs,saves/prints as multiple pdf's

[najoha75]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel

I've a fairly large document (about 80 pages), each page contains 1 to 3 simple tables, the text following each table is formated into columns, page breaks are also used.

I first noticed the problem while attempting to print 2 pages per sheet with duplex printing. It appeared as if blank pages were being inserted into my document. I checked the printer. The printer is new and in tip-top shape and had no trouble printing other documents in the same manner. I then tried saving the document as a PDF... multiple PDF files were created. I tried printing as a PDF and the same problem occurred, multiple files were created.

It is as if my single word document is being treated as many independent documents. I cannot seem to find what detail within my document (formatting or anything) might be the cause.

Any suggestions?

 

[Corentin Cras-Méneur]

I then tried saving the document as a PDF... multiple PDF files were
created.

Word creates multiple PDFs when you have multiple sections in a
document.
I find it to be a major pain in the ass!
Try to see if you can manage to have everything within the same section.


Corentin

 

[CyberTaz]

My take is a little different from Corentin's The main cause I'm seeing
is outputting to PDF using either Apple's PDF driver or the Save As PDF
option in Office 2008 *if* the document sections vary in terms of margin
settings and/or Orientation. Section Breaks alone don't really seem to be a
problem, and if you have the Adobe 8.0 [or later] PDF driver, only the
Orientation issue seems to persist. Granted, however, more complex content
as you describe with tables, etc. may pose additional roadblocks.

However, rather than altering the structure of the document I'd suggest
using Preview (or some other PDF-stitcher) to join the multiple PDFs into a
single file. In Preview just open one of the PDFs, expand the Sidebar, then
drag the additional PDFs into the appropriate position in the Sidebar.

HTH |:>)
Bob Jones
[MVP] Office:Mac

 

[John McGhie]

Just to add something that hasn't been mentioned yet: If you set a Section
Break to start on an "Odd Page" or on an "Even Page" then Word will indeed
insert a totally blank sheet of paper to make the next page an "odd" or
"even" number. That's correct operation.

You can't see this in Print Layout View, but you will see it if you go into
Print Preview.

The cure in that case is to set section breaks to "Continuous" if all you
are using them for is to produce a change in column layout.

Cheers

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: Intel
before the section break to make the next page an odd or an even.

I've a fairly large document (about 80 pages), each page contains 1 to 3
simple tables, the text following each table is formated into columns, page
breaks are also used.

I first noticed the problem while attempting to print 2 pages per sheet with
duplex printing. It appeared as if blank pages were being inserted into my
document. I checked the printer. The printer is new and in tip-top shape and
had no trouble printing other documents in the same manner. I then tried
saving the document as a PDF... multiple PDF files were created. I tried
printing as a PDF and the same problem occurred, multiple files were created.

It is as if my single word document is being treated as many independent
documents. I cannot seem to find what detail within my document (formatting or
anything) might be the cause.

Any suggestions?

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]