Word cannot find its data source.... but document is saved.

[Lambi000]

I have a template that has an Access database for mail merging. I don't have
any problems getting the data in. After the merge, I save the particular
document I want as a *.doc file on my hard drive. When I email this document
to others, they get a message saying Word cannot find its data source.

At this point, being the document is saved with the data already in it, I
can't understand why it needs it's data source. As a matter of fact, not all
of my users are having this problem, just a few. So the question is, when I
merge my document and save it, why would it need a data source at that point.

Thanks in advance.

 

[Doug Robbins]

It sounds like you are not actually executing the merge. Even though you
think that the document has the data in it, what do you see if you press
Alt+F9? You should not see any { MERGEFIELD "fieldname" } type fields. If
you do, the merge has not be executed.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Lambi000]

Hi,
When I press Alt+F9 I see the mergefields and when I go back I see the data.
Ok, I see what you mean. I didn't execute the merge. I get it now. Thank
you thank you.

Now, next question, how can I get the merge to execute without having to
push a button? I know.....'m so demanding.

Lorna

 

[Doug Robbins]

You could write a macro, or try some voice recognition software, or just
don't get out of bed in the morning. <g>

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP