word cross references do not update

[Seb]

I write large reports and I use the cross referecne feature for tables and
figures in Word XP extensively in my texts. Unfortunately now and then I
have to rearrange or add/remove some of these tables and figures via the
caption feature. The table/figure numbers are updated automatically and
correctly, I apprecieate that

However, the cross-references in the texts themselves are not updated
In fact, the hyperlinks also point in the wrong places. That means I have
to scan through every cross references and manually make alterations to these
references. I think that defeats the supposedly intended purpose of having
the cross-reference feature in the first place. Perhaps this is a bug?

 

[Doug Robbins]

Have you tried Ctrl+A then F9? If the referred item still exists in the
document, the cross reference to it should then be updated.

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Hope this helps,
Doug Robbins - Word MVP

 

[Faith]

But there should be a way for Word to AUTOMATICALLY update cross-references
and TOC fields (page numbers, in both cases) with the document is opened. Do
you know of a way to configure this? I don't want my doc users to have to
manually update all the cross-references and TOCs by pressing F9.

 

[Suzanne S. Barnhill]

Write an AutoOpen macro (saved in Normal.dot) to Ctrl+A, F9.

 

[Faith]

I use custom templates for my docs, and then they're PDF'd (with specific
options) for distribution. Do you know how Adobe would react to a Word macro
during the PDF process?

 

[Suzanne S. Barnhill]

I don't see how an AutoOpen macro would affect the process of printing to
PDF.

 

[Charles Kenyon]

The following is probably overkill, but if named AutoOpen, it will update
only Table of Contents and REF fields.
Sub TOCFieldUpdateAllStory()
' Written by Charles Kyle Kenyon 15 November 2001
' repaired by Jezebel
' All Story Field Updater - TOC fields
Dim oField As Field
Dim oStory As Range
' On Error Resume Next
For Each oStory In ActiveDocument.StoryRanges
' This goes into headers and footers as well as the regular document
Do
For Each oField In oStory.Fields
If oField.Type = wdFieldTOC Then
oField.Update
End If
If oField.Type = wdFieldREF Then
oField.Update
End If
Next oField
Set oStory = oStory.Next
Loop Until oStory Is Nothing
Next oStory
End Sub
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
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