Word doc to PDF using track changes

[Bodye]

I am using track changes, specificaly comment boxesm, to indicate answers to
questions in a word document and then I am PDF-ing theword doc.

This works fine EXCEPT when I have landscape pages in the original word
document (usually because of tables).

Because of the comment boxes pushing the margin in further and shrinking the
text on the page, the landscape page appears with a portrait orientation at
the top of a portrait page, very shrunken, and with the right hand 1/4 of the
text missing - although the grid lines of the table will still appear there.

I'm not sure if I explained that clearly, but I would be very grateful for a
solution, as it means that I am having to copy these landscape pages into
seperate documents and then add them to the pdf at the end, after removing
the page that is not showing all the text, which takes up a lot of time.

Thank you.

 

[Bodye]

Has anyone come across a problem like this before? I could really use some
advice.

Thanks

 

[Herb Tyson [MVP]]

I saw the question when you posted it, but stopped when I encountered
"comment boxesm", because I don't know of any Word feature called that. I
assumed that you must be talking about some third party application.

Other things we would need to know include a) what version of Word are you
using? and b) what are you using for the PDF conversion? (i.e., Adobe,
PrimoPDF, the Office 2007 Add-in, etc.?)

 

[Bodye]

Hi Herb.

I meant to type comment boxes (found in track changes). I am running Word
2003 and am using Adobe Acrobat 8 standard to convert the files.

I would be greatful for any help.

 

[Herb Tyson [MVP]]

There are comments, but not comment boxes. Might you be talking about
comment balloons?

If so... I don't have Acrobat Standard on this machine, so I can't replicate
what you're seeing. However, when I use PrimoPDF to create a pdf, I do not
see what you're seeing. All of the text is correctly rendered--portrait and
landscape--as is the comment balloon. This, in Word 2003.

In Word 2007, using the built-in pdf support, it also renders correctly.

This makes me wonder if what you're seeing might be a function either of
Acrobat Standard itself, or of the particular document. In a new test
document, do you see the same behavior?

What about (in the problem document) when you use Print Preview? Does the
text render correctly in print preview, or is the problem showing up there
as well? Or... if you print a sample to actual paper, does the problem show
up there as well?


--
Herb Tyson MS MVP
Author of the Word 2007 Bible
Blog: http://word2007bible.herbtyson.com
Web: http://www.herbtyson.com