Word files are Overwriting

[achew]

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Power PC OK. This one has me and entire office completely stumped.

There seems to be some corruption, I believe, occurs when sharing and duplicating word docs. For the most part, all data remains intact, however there are some missing information. Almost have to look for what is missing.

Office procedure: All of these word docs are saved on a server as the master word doc file(s). Each employee will grab the latest version of that file, copy/duplicate that file. The employee will then make revisions as necessary that relate to the specific project.

Background on the files: I believe they were created up to 15 years ago in a word processing program that Macintosh Computers were using at that time. Not sure exactly which ones? Throughout the years there has been additions to the master word doc files and saved as the current version of the word processing program used at that time. I have recently made some additions to the master files and then were saved in MO4Mac2008.

I have noticed some other "interesting" things that occur. For instance, the page numbering preference changes from the master file once duplicated.

Anyone looking into this or knows a solution, THANK YOU SO MUCH in advance.

Thanks,

AC

 

[John McGhie]

Sorry: I don't understand. What data is "missing"? I can't see your
screen from here, I need an exact description

Cheers

Version: 2008 Operating System: Mac OS X 10.5 (Leopard) Processor: Power PC
OK. This one has me and entire office completely stumped.

There seems to be some corruption, I believe, occurs when sharing and
duplicating word docs. For the most part, all data remains intact, however
there are some missing information. Almost have to look for what is missing.

Office procedure: All of these word docs are saved on a server as the master
word doc file(s). Each employee will grab the latest version of that file,
copy/duplicate that file. The employee will then make revisions as necessary
that relate to the specific project.

Background on the files: I believe they were created up to 15 years ago in a
word processing program that Macintosh Computers were using at that time. Not
sure exactly which ones? Throughout the years there has been additions to the
master word doc files and saved as the current version of the word processing
program used at that time. I have recently made some additions to the master
files and then were saved in MO4Mac2008.

I have noticed some other "interesting" things that occur. For instance, the
page numbering preference changes from the master file once duplicated.

Anyone looking into this or knows a solution, THANK YOU SO MUCH in advance.

Thanks,

AC

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[achew]

JM-

As far as what "data" is missing, it is actual words/text/formats. After I open original master file, I can see the "data" in that original master file. I duplicate the file, open the copied file, and "data" is missing/changed. I see a common trend mainly of formats that change. As in formats, i mean numbering systems, styles, text fonts, etc.

All I would like to do, is clear (format?) every style, font, numbering system, tabs, etc. and start over. I got a sneaking suspicion that my problem has something to do with templates???? Any clue?

Thanks for helping me.

 

[John McGhie]

Have a look in Tools>Templates and Add-ins>Attach...

If "Automatically update styles on open" is checked, that will indeed wipe
out the formatting each time you open the document. That switch is designed
to reset the document formatting to the formatting of the attached template
each time the document opens.

Hope this helps

JM-

As far as what "data" is missing, it is actual words/text/formats. After I
open original master file, I can see the "data" in that original master file.
I duplicate the file, open the copied file, and "data" is missing/changed. I
see a common trend mainly of formats that change. As in formats, i mean
numbering systems, styles, text fonts, etc.

All I would like to do, is clear (format?) every style, font, numbering
system, tabs, etc. and start over. I got a sneaking suspicion that my problem
has something to do with templates???? Any clue?

Thanks for helping me.

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]