Word files balloon when Visios repeatedly pasted in

[Bill Roseanblatt]

I am experiencing a problem with Visio diagrams embedded into Word documents.
I make changes to the diagrams over time, then paste them in to the Word
docs using the clipboard. I prefer this to double-clicking on the Visio
diagram in the Word doc because you don't get the full Visio interface that
way.

Anyway, when I do this, Word seems to keep all of the old Visio diagrams in
the file and not free up the space when they are deleted. The result is that
the Word files balloon in size until they are too large to email or otherwise
handle. For example, I now have a Visio file of size 1.3MB, and my Word doc
is 1.4MB with the Visios all converted to graphics (CTL-SHIFT-F9). But the
Word file with the Visios left intact is over 10MB!

Is there any way to solve this problem, so that the old Visio objects are
not kept around and the file size remains manageable?

Thanks!!

- bill.

 

[Paul Herber]

I am experiencing a problem with Visio diagrams embedded into Word documents.
I make changes to the diagrams over time, then paste them in to the Word
docs using the clipboard. I prefer this to double-clicking on the Visio
diagram in the Word doc because you don't get the full Visio interface that
way.

Anyway, when I do this, Word seems to keep all of the old Visio diagrams in
the file and not free up the space when they are deleted. The result is that
the Word files balloon in size until they are too large to email or otherwise
handle. For example, I now have a Visio file of size 1.3MB, and my Word doc
is 1.4MB with the Visios all converted to graphics (CTL-SHIFT-F9). But the
Word file with the Visios left intact is over 10MB!

Is there any way to solve this problem, so that the old Visio objects are
not kept around and the file size remains manageable?

Delete the previous Visio file first, paste will just add another copy
to what is already there, I think.
Also, ensure that Track Changes is off.