word for mac '04

[1guy]

why does formatting changes to highlighted text automatically apply to whole document rather than just the highlighted text? please tell me the setting to change...i'm tired of hitting "undo" once.

 

[Daiya Mitchell]

With the cursor in a problematic word, click on Format | Style. Click
Modify. UNCHECK automatically update, and CHECK add to template. OK
everything and exit back to document. If the problem occurs in other
documents, repeat the same procedure.

The problem is that a style is set to automatically update. It is
possible, depending on how the doc is formatted, that you will need to
repeat this procedure for more than one style in the same document.
Full explanation (written for WinWord) here:

http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm
(hit refresh a few times if using safari)

 

[1guy]

hi daiya:
thanks for your quick and useful response. it worked. really appreciate it.
still trying to understand auto update. can you give me an explanation for when auto update is useful?

 

[Daiya Mitchell]

It's useful sometimes. For example--you tell Word to generate a Table of
Contents (TOC). You look at the TOC and decide that the Part I, Part II
headings would look better centered, while Chapter 1, Chapter 2, etc are
left-aligned. You center the Part I title, and because "automatically
update" is checked in the appropriate style, it automatically centers
Part II and Part III as well. This is nice.

But a Word-generated TOC uses special styles (TOC1, TOC2, TOC3, etc)
with no other purpose than a TOC. For more multi-functional styles,
"automatically update" doesn't work so well.