Word Form - Disable printing of non-enabled checkbox fields

[CJ]

I am reposting this request to this forum. I apparently posted to wrong
forum and never received another response where to re-post. Please read
from bottom up for full understanding. Thanks in advance for any
assistance.
-CJ

Thanks Russ for your prompt response. Can you direct me to the correct
user group? I was not aware that a userform is not a form utilizing form
fields or control toolbox. I also understand your response below on
hiding text (and am aware of how to do that) however, I am not the one
that will be choosing which options to print and which ones not to print.
I'm a legal assistant and I am trying to create a legal addendum to a
contract for use in the field. In as simple terms as I can, I'll give the
example below of a form I'm trying to create.
------------------------------------------------------------------------|
ADDENDUM
Preamble Text - This addendum is between Us and Customer and modifies the
contract as follows:

[checkbox1] Section X is hereby modified to blah blah
[checkbox2] Section N is hereby modified to blah blah
[checkbox3] Section Y is hereby modified to blah blah

Closing terms of agreement and signatures.
------------------------------------------------------------------------|

Now if the user selects the first option and the third option, is there a
way to have the second option not print? Or if they only choose one of
the amended options, is there a way to not have the other options print?
They should have the ability to choose any (or all) the options that apply
to their specific customer. I also tried a listbox which I could almost
get to work however, several of the options are 300 characters in length
and don't fit in a listbox.

Thanks again!
-CJ ________________________________________________________________________________________________

CJ,
I think you are talking about formfields in a document and not userform
dialogs. One way to not print something without a gap in a document is to
create bookmarks for those areas and make all text font and paragraph
marks
between the text in those bookmarked areas hidden. As long as an option
in
Word to print hidden text is not check, which it isn't by default, then
the
gaps should close. It's up to you to design the document in a way that it
still looks good with those areas hidden. You may have to temporarily
unprotect the document, if we are talking about a document with
formfiels,
to make those bookmarked areas hidden. When you go into Print Preview
mode
you should see how the document will look when printed.

__________________________________________________________________________________________________

 

[Doug Robbins - Word MVP]

See response to your original post in the UserForms newsgroup.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

I am reposting this request to this forum. I apparently posted to wrong
forum and never received another response where to re-post. Please read
from bottom up for full understanding. Thanks in advance for any
assistance.
-CJ

Thanks Russ for your prompt response. Can you direct me to the correct
user group? I was not aware that a userform is not a form utilizing form
fields or control toolbox. I also understand your response below on
hiding text (and am aware of how to do that) however, I am not the one
that will be choosing which options to print and which ones not to print.
I'm a legal assistant and I am trying to create a legal addendum to a
contract for use in the field. In as simple terms as I can, I'll give
the example below of a form I'm trying to create.
------------------------------------------------------------------------|
ADDENDUM
Preamble Text - This addendum is between Us and Customer and modifies the
contract as follows:

[checkbox1] Section X is hereby modified to blah blah
[checkbox2] Section N is hereby modified to blah blah
[checkbox3] Section Y is hereby modified to blah blah

Closing terms of agreement and signatures.
------------------------------------------------------------------------|

Now if the user selects the first option and the third option, is there a
way to have the second option not print? Or if they only choose one of
the amended options, is there a way to not have the other options print?
They should have the ability to choose any (or all) the options that
apply to their specific customer. I also tried a listbox which I could
almost get to work however, several of the options are 300 characters in
length and don't fit in a listbox.

Thanks again!
-CJ ________________________________________________________________________________________________

CJ,
I think you are talking about formfields in a document and not userform
dialogs. One way to not print something without a gap in a document is
to
create bookmarks for those areas and make all text font and paragraph
marks
between the text in those bookmarked areas hidden. As long as an option
in
Word to print hidden text is not check, which it isn't by default, then
the
gaps should close. It's up to you to design the document in a way that
it
still looks good with those areas hidden. You may have to temporarily
unprotect the document, if we are talking about a document with
formfiels,
to make those bookmarked areas hidden. When you go into Print Preview
mode
you should see how the document will look when printed.

__________________________________________________________________________________________________

I have a form designed with a list of five items with a checkbox beside
each
item. I need the ability for the end user to choose any or all of the
five
checkboxes however, if they only choose the first and the fourth items
listed on the checkbox list, I do not want the second, third, or fifth
item
to print. Is there a way to get the form to NOT print those items not
enabled (checkmarked)? If so, albeit not as important, is there a way
to
then close the gap of white space left when those items do not print?
(If requested, I can send a Word file sample of the document I am
trying to do this with.)

Thank you for any assistance you can offer. (Running Windows XP,
Office
2003 SP2)
-CJ