Word Formatting Problem

[E. Barry Bruyea]

I'm using Office 2000 and am in the process of doing a final check on
a manuscript prior to printing;(double spaced). The problem I'm
having is that there are a number of pages (ones with a sub-title or
chapter number) where Word decides that it is going to leave a wide
bottom margin and no matter what, I can't bring up any lines from the
next page to 'fill in the blank'. My standard bottom margin is 1",
but in some cases, the bottom margin is as much as 2-21/4". Any
suggestions?

 

[Jennifer Thomas]

You might try checking the paragraph formatting in
the "Lines and Spacing" tab -- sometimes if "Keep With
Next" is enabled for the heading following your spacing,
it can cause a long space in the previous page. Try
enabling "Window/Orphan control" only and see if that
fixes it. Post back if it doesn't work and tell me what
change it DID make -- there may be another option I can
suggest.

 

[E. Barry Bruyea]

You might try checking the paragraph formatting in
the "Lines and Spacing" tab -- sometimes if "Keep With
Next" is enabled for the heading following your spacing,
it can cause a long space in the previous page. Try
enabling "Window/Orphan control" only and see if that
fixes it. Post back if it doesn't work and tell me what
change it DID make -- there may be another option I can
suggest.

In "Lines & Spacing" the only thing checked is "Widow/Orphan Control".
The weird part is that it doesn't do it on all of the pages that have
a chapter # or sub-heading, just most of them. I long for the days
when you could 'fix' the number of lines per page as in earlier
versions of some W.P. programs. I appreciate your reply and if you
can come up with something else I'm willing to try anything at this
point.

 

[Dayo Mitchell]

Especially if the heading is tagged "keep with next" *and* the next
paragraph is tagged "keep together," I could see large gaps happening.

 

[Suzanne S. Barnhill]

See http://home.earthlink.net/~wordfaqs/BottomLine.htm

 

[Beth]

Have you tried turning on normal view and all paragraph
marks? They might give you a clue what is going on. Also,
hitting shift F1 and clicking on a paragraph will tell you
what formatting is being applied - do that with both the
last paragraph and the sub-titles.

 

[Marilyn Ellsworth]

I'd look up "Widows and Orphans" under "help" for your
particular application [In mine it's under Format/
Paragraphs/ Pagination/ Widows & Orphans], and maybe try
turning them off for just that document (by Selecting all
of it before setting preferences.)

Or Choose just the paragraph or few lines just prior to
that space and try changing "Keep with previous lines" in
that same spot.

If you don't know what that is, look under "Help" in your
application. Another thing to try is just choosing that
chapter and giving it "Condense" under Format/ Font/
Character Spacing/ Condense and try the smallest
increment first and work your way to where it looks and
feels right.

I do long documents [100-1000 pgs], too, and I copy the
portion I'm having trouble with into a new document that
doesn't foul up the original and play with it until I
know what to do. Then... after writing down the exact
setting, I do it to the original.

Hope this helps.

CXin the document

 

[E. Barry Bruyea]

I'd look up "Widows and Orphans" under "help" for your
particular application [In mine it's under Format/
Paragraphs/ Pagination/ Widows & Orphans], and maybe try
turning them off for just that document (by Selecting all
of it before setting preferences.)

Tried that; no joy.

Or Choose just the paragraph or few lines just prior to
that space and try changing "Keep with previous lines" in
that same spot.

Makes it worse.

If you don't know what that is, look under "Help" in your
application. Another thing to try is just choosing that
chapter and giving it "Condense" under Format/ Font/
Character Spacing/ Condense and try the smallest
increment first and work your way to where it looks and
feels right.

I do long documents [100-1000 pgs], too, and I copy the
portion I'm having trouble with into a new document that
doesn't foul up the original and play with it until I
know what to do. Then... after writing down the exact
setting, I do it to the original.

The problem is spread throughout a 432 page document and is
inconsistent as to what page the problem occurs.

 

[Suzanne S. Barnhill]

Have you looked at http://home.earthlink.net/~wordfaqs/BottomLine.htm ? I
believe that article contains the answer to your questions.

I'd look up "Widows and Orphans" under "help" for your
particular application [In mine it's under Format/
Paragraphs/ Pagination/ Widows & Orphans], and maybe try
turning them off for just that document (by Selecting all
of it before setting preferences.)

Tried that; no joy.

Or Choose just the paragraph or few lines just prior to
that space and try changing "Keep with previous lines" in
that same spot.

Makes it worse.

If you don't know what that is, look under "Help" in your
application. Another thing to try is just choosing that
chapter and giving it "Condense" under Format/ Font/
Character Spacing/ Condense and try the smallest
increment first and work your way to where it looks and
feels right.

I do long documents [100-1000 pgs], too, and I copy the
portion I'm having trouble with into a new document that
doesn't foul up the original and play with it until I
know what to do. Then... after writing down the exact
setting, I do it to the original.

The problem is spread throughout a 432 page document and is
inconsistent as to what page the problem occurs.

Hope this helps.

CXin the document