Word Formula using IF

[Thomas]

I have a small table with 4 or 5 fields that calculate based on the first
fields value. However, I need one field to calculate based on an IF
function.

I know how to write it in excel: =IF(SUM(H9*15%)>1500,SUM(H9*15%),1500)

but how do I write something like this in Word? I need to write a formula
that can calculate 15% of the value in cell D1. If it is greater that 1,500,
place the calculated value in this field, if it is not greater than 1,500,
place 1,500 in this field.

Please Help

 

[Jay Freedman]

I have a small table with 4 or 5 fields that calculate based on the
first fields value. However, I need one field to calculate based on
an IF function.

I know how to write it in excel:
=IF(SUM(H9*15%)>1500,SUM(H9*15%),1500)

but how do I write something like this in Word? I need to write a
formula that can calculate 15% of the value in cell D1. If it is
greater that 1,500, place the calculated value in this field, if it
is not greater than 1,500, place 1,500 in this field.

Please Help

Using Ctrl+F9 to insert each matched pair of field braces, use this syntax:

{IF {=(H9*15%)} > 1500 {=(H9*15%)} 1500}

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Thomas]

Jay:

Thank you so much, this is exactly what I was looking for. It works great!
I was on your site today looking for this, but was not able to figure it out.
Thank you very much.

 

[macropod]

Hi Thomas,

A simpler way to code the field is:
{=IF(H9*0.15>1500,H9*0.15,1500)}

Cheers

 

[Dots]

I have a similar question. I have a calculated field that requires the
calculation from previous dropdown boxes. My formula, based on this previous
thread would look like this:
{IF {Dropdown6} = "Y"
{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(Dropdown4*20)+(Dropdown5*5)+100)}

{=((Dropdown1*25)+(Dropdown2*20)+(Dropdown3*15)+(Dropdown4*20)+(Dropdown5*5))} 0}}

When I re-lock my form, I do not get any calculation in my form field. What
am I doing wrong???

Thanks.

 

[Jay Freedman]

First, each occurrence of the name of any of the dropdowns must be
surrounded by field markers. This is easy to fix: Double-click an occurrence
to select it, and press Ctrl+F9 to put the markers around it. Repeat for
each of the others. (If they don't have field markers, they're just
valueless text as far as the calculation is concerned.)

Second, the 0 and extra closing marker at the end of your formula don't
belong there. The general syntax of an IF field is

IF (condition) (value if true) (value if false)

In your formula, the condition is {Dropdown6} = "Y" and the two "equals"
fields are the true and false values, respectively; there's no place in the
syntax for that trailing 0.

Third, make sure that the "Calculate on exit" option is checked in the
Properties dialog of at least Dropdown6, and preferably for all six
dropdowns. If only Dropdown6 has that, then the formula will be recalculated
only when you exit that form field. If all of them have it, the formula will
be recalculated each time you leave any of the fields.

A final note: it's a really good idea to change the names of the form fields
(in the Bookmark box of the Properties dialog) to descriptive terms. Then
change the names in the calculated field to the same set of descriptive
terms. It will make the calculations much easier to understand, especially
if you have to edit them sometime later when you've forgotten how you put
them together.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Dots]

Jay,
Here is the exact syntax I am using. Only Dropdown6 is set to recalc on
exit. The Calculated field still does not show the result of the
calculation. Can you check my syntax to see if I am missing any special
characters? In my review it appears to be set correctly>? I'd appreciate a
3rd eye.

{IF {Dropdown6} = Y {=
(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15)+({Dropdown4}*20)+({Dropdown5}*5)+100)}
{
=(({Dropdown1}*25)+({Dropdown2}*20)+({Dropdown3}*15)+({Dropdown4}*20)+({Dropdown5}*5))}}

 

[Jay Freedman]

Sorry, it works for me, after converting the braces to field markers. Also
(as expected) it works the same in Word 2003 and 2007, and I have no reason
to expect different behavior in older versions.

What are the contents of the entries in Dropdown6? Are they literally N and
Y? And are the entries in the first 5 dropdowns all numbers?

And, in the same sense as the help desk question "Is it plugged in?", have
you checked to be sure forms protection is turned on?

 

[Dots]

Hi Jay,
I am using 2002. Funny thing is when I do the Ctrl+F9 to get the field
markers, nothing happens.... I'll keep trying. Thanks for your help!

 

[Jay Freedman]

I suppose it's possible that Ctrl+F9 has become unassigned on your copy of Word.
To check it:

Go to Tools > Customize and click the Keyboard button. Select the category "All
Commands", and then select the command InsertFieldChars. The Current Keys box
should show Ctrl+F9. If it doesn't, then click in the "Press new shortcut key"
box and press Ctrl+F9, and click the Assign button.

 

[Dots]

Hi Jay,
This is very strange. I took the steps you indicate and Ctrl+F9 did show,
but I assigned it anyway. Then tried a form text box, calculation and again
nothing appeared when I pressed Ctrl+F9. I'm at a loss!

 

[Jay Freedman]

Something tells me -- not that you've actually said as much -- that you're
trying to set up the formula inside a text form field. That will never work.
The formula field has to be in regular text.

 

[Dots]

Hi Jay,
Yes, I have a text form field set up. Now if I need to set in regular text,
I must admit that I do not know how to do this. Can you advise on how I
would do this?
Thanks!

 

[Dots]

Jay,
OK, I did this in regular text and it worked. The result was that I got the
numerical values in the text area. But what I want is to actually see the
result of the entire formula in a text area. The formula in the text field
looks like this:
={IF Y = Y { = ((3*25)+(0*20)+( 1*15)+(2*20)+(1*5)+100)}
{=((3*25)+(0*20)+(1*15)+(2*20)+(1*5))}}

The end result of what I want is to see the resultant value of the entire
formula????

 

[Graham Mayor]

When you lock the form, if you have entered it correctly the field
construction should 'disappear'. It should produce the result of the
calculation when the fields that contribute to it are completed, you have
the calculate on exit check box property of Dropdown6 checked and you tab
out of that field.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Dots]

Graham,
I have the formula entered as follows:
{ IF N = Y =((3*25)+(0*20)+(1*15)+(2*20)+(1*5)+100)
((3*25)+(0*20)+(1*15)+(2*20)+(1*5))} Where N is the result of a field
entry, as are the first numbers in each math expression. This is that I get
when I lock the form and exit from the last field contributing to the
expression. No matter what I do to change this syntax, the results are the
same. What am I doing wrong? I've been trying this for 2 days now and can't
seem to get it right????

 

[macropod]

Hi Dots,

I suggest you delete the formfield in which you're trying to do the calculation, and use an ordinary formula field instead.
You could use the following field coding:
{=Dropdown1*25+Dropdown2*20+Dropdown3*15+Dropdown4*20+Dropdown5*5+{IF{Dropdown6}= Y 100 0}}
where the field braces (there's only three pairs) are created via Ctrl-F9.

Cheers

 

[Graham Mayor]

You don't have enough fields in your construction. The Dropdown references
are REF fields and should be presented as {Dropdown1} or {REF Dropdown1}

The correct syntax from the original message should be

{ IF{ Dropdown6 } = "Y" "{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) +
({ Dropdown3 } * 15) + ({ Dropdown4 } * 20) + ({ Dropdown5 } * 5) + 100 }"
"0" }

which will give a calculation result or 0 depending on whether Dropdown1
contains Y or not

The sequence you present in this message should look like

{ IF N = "Y" "{ =((3*25)+(0*20)+(1*15)+(2*20)+(1*5)+100) }" "{
=(3*25)+(0*20)+(1*15)+(2*20)+(1*5) }" }

and will result in 135 or 235 depending on the value of N The correct syntax
for that would be:

{ IF{ Dropdown6 } = "Y" "{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) +
({ Dropdown3 } * 15) + ({ Dropdown4 } * 20) + ({ Dropdown5 } * 5) + 100 }"
"{ =({ Dropdown1 } * 25) + ({ Dropdown2 } * 20) + ({ Dropdown3 } * 15) +
({ Dropdown4 } * 20) + ({ Dropdown5 } * 5)}" }


--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>

 

[Cameron.Crest]

Graham,

I've got a word form I'm trying to create and I am getting a syntax
error in the main calcualation field.

The form is for creating proposals/quotes of security services.
I'm trying to get the calculation to tell me what the cost will be for
a client based on the contents of a dropdown form field. All form
fields are calculating on exit.

Here's an outline:

Form field: DropdownRow1 has 2 values: Armed, Unarmed (armed is
chosen)
Form field: Unarmed_Rate has a value of $21.00
Form field: qty1 has a value of 2 (thats 2 Officers)

Here's the calculation syntax:
{ =IF{ DropdownRow1 }="Armed" "{ =unarmed_rate+10 }"
"{ =unarmed_rate }"}

Here's the error
!Syntax Error, ARMED

What am I doing wrong?

 

[Cameron.Crest]

Graham,

I've got awordform I'm trying to create and I am getting a syntax
error in the main calcualation field.

The form is for creating proposals/quotes of security services.
I'm trying to get the calculation to tell me what the cost will be for
a client based on the contents of a dropdown form field.  All form
fields are calculating on exit.

Here's an outline:

Form field: DropdownRow1 has 2values: Armed, Unarmed (armed is
chosen)
Form field: Unarmed_Rate has a value of $21.00
Form field: qty1 has a value of 2 (thats 2 Officers)

Here's the calculation syntax:
{ =IF{ DropdownRow1 }="Armed" "{ =unarmed_rate+10 }"
"{ =unarmed_rate }"}

Here's the error
!Syntax Error, ARMED

What am I doing wrong?

PS: Ignore the qty1 field.