Word Mail Merge with a table

[Carolinak11]

I have been working on a mail merge document that contains a table. Word
inserts a Section Break (page) after each entry so that I have one entry on
each page. I want the entries to be continuous with just a space inbetween
the new entries.
Can anyone help me figure this out?

Thanks so much

 

[Peter Jamieson]

Broadly speaking, a Mail Merge Main Document is either set p as a "Letter"
merge or a "Directory" merge (if you start from Outlook, "directory" merges
are still described as "Catalog" merges).

1. If you have a "Letter" merge and you are outputting to a new document,
each new record in the data source results in a new Word Section. You can't
avoid that, and if you need to remove those section breaks, you have to
postprocess the output document in some way, e.g. using VBA.

2. If you have a "Directory" merge, you have to output to a new document,
and each new record in the data source results in a document chunk that
follows the previous one, without a section break, which sounds, on the face
of it, like what you want.

3. However, if your Mail Merge Main Document "contains a table", then the
chances are that what you are looking for is something that
a. outputs some heading material
b. creates a table with one row for each row in the data source
c. outputs some trailer material

and unfortunately that is not straightforward to achieve in Word MailMerge,
partly because table-and non-table materials do not mix very well.

Maybe you could say whether you are trying to do something like (2) or
something like (3)?

Peter Jamieson

 

[cynteeuh]

Is option capable in Word 2007? This is what I'm trying to achieve. ~Thanks

 

[Peter Jamieson]

The Letter and Directory merges are still available in Word 2007, if
that is what you mean. If not, maybe you can spell out what data
source(s) you have and what you are trying to produce.

Peter Jamieson

http://tips.pjmsn.me.uk

 

[Doug Robbins - Word MVP]

See the following page of fellow MVP Graham Mayor’s website:

http://www.gmayor.com/ManyToOne.htm

Or, for more complex, but more capable methods, see fellow MVP Macropod's
"Word 97-2007 Catalogue/Directory Mailmerge Tutorial" at:

http://www.gmayor.com/Zips/Catalogue Mailmerge.zip

Do read the tutorial before trying to use the mailmerge document included
with it as you must get the mail merge main document set up exactly as
required.


--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com