Word.mailmerge.tableformat.groupbyfield

[laschmitz]

Is it possible to create a table using a merge and group by company name as a
column header (5 columns 2 rows to the table) and list individuals of that
company in the cell below the column header then advance to the next column
for a new company name?

Company 1 name Company 2 Name Company 3 Name
person one person one person one
person two person two person two

 

[Doug Robbins]

If you create a catalog (or in Word XP and later, a directory) type
mailmerge, you could probably run a modified version of the following macro
over the document created by executing that mailmerge to achieve what you
are after.

' Macro to create multiple items per condition in separate tables from a
directory type mailmerge

Dim source As Document, target As Document, scat As Range, tcat As Range
Dim data As Range, stab As Table, ttab As Table
Dim i As Long, j As Long, k As Long, n As Long
Set source = ActiveDocument
Set target = Documents.Add
Set stab = source.Tables(1)
k = stab.Columns.Count
Set ttab = target.Tables.Add(Range:=Selection.Range, numrows:=1,
numcolumns:=k - 1)
Set scat = stab.Cell(1, 1).Range
scat.End = scat.End - 1
ttab.Cell(1, 1).Range = scat
j = ttab.Rows.Count
For i = 1 To stab.Rows.Count
Set tcat = ttab.Cell(j, 1).Range
tcat.End = tcat.End - 1
Set scat = stab.Cell(i, 1).Range
scat.End = scat.End - 1
If scat <> tcat Then
ttab.Rows.Add
j = ttab.Rows.Count
ttab.Cell(j, 1).Range = scat
ttab.Cell(j, 1).Range.Paragraphs(1).PageBreakBefore = True
ttab.Rows.Add
ttab.Cell(j + 1, 1).Range.Paragraphs(1).PageBreakBefore = False
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
Else
ttab.Rows.Add
For n = 2 To k
Set data = stab.Cell(i, n).Range
data.End = data.End - 1
ttab.Cell(ttab.Rows.Count, n - 1).Range = data
Next n
End If
Next i


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Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP

 

[Lynn]

Thank you Doug, however the person that I need to do this for is still using
Office 2000 so I don't think I can create this for her. Or, can I create it
in XP and the file be compatible?

 

[Doug Robbins]

This should work in Word 2000 as well. The only reason for the reference to
Word XP was because what was termed a "catalog" mailmerge in Word 2000 and
earlier versions is referred to as a "directory" mailmerge in Word XP and
later.

--
Please respond to the Newsgroup for the benefit of others who may be
interested. Questions sent directly to me will only be answered on a paid
consulting basis.

Hope this helps,
Doug Robbins - Word MVP