Word section breaks converting to PDF adds extra page to doc

[ashleye]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I created a doc with a cover page. At the end of the cover page, I inserted a section break (next page), the footer is blank. On page 2 I added a footer with page numbering beginning at 1. In Cocument Format, I clicked "different 1st page". The doc formats properly with page numbering beginning on page 2 with number "1" and proceeds normally throughout the doc. But, when I print to PDF the process adds a blank extra page between the cover page and page #1.

Also if I attempt to use the "page X of Y" command, the footer on the last of the 10 pages reads 10 of 14.

Any suggestions? It appears Word pagination doesn't work properly. At any rate when you follow the instructions in Help, the result is different than it should be.

 

[Daiya Mitchell]

What do you see in File | Print Preview? Same as the PDF results, or
different?

Hi ashleye,

Did you manually create a cover page, or use the Document Elements
gallery to insert one?

Exactly what version of Word?

What is the title of the Help topic you were following?

 

[Tim Murray]

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I created a doc with a cover page. At the end of the cover page, I inserted a

section break (next page), the footer is blank. On page 2 I added a footer
with page numbering beginning at 1. In Cocument Format, I clicked "different
1st page". The doc formats properly with page numbering beginning on page 2
with number "1" and proceeds normally throughout the doc. But, when I print
to PDF the process adds a blank extra page between the cover page and page #1.

Also if I attempt to use the "page X of Y" command, the footer on the last of

the 10 pages reads 10 of 14.

Any suggestions? It appears Word pagination doesn't work properly. At any
rate when you follow the instructions in Help, the result is different than
it should be.

Do you also have "different left-right margins" enabled? What I'm thinking
is that Word thinks this is a double-sided document -- even though Word
doesn't technically offer that designation -- and since the next section
starts on page 1, you must therefore have a blank on the back side of your
cover, as you would in a real book.

 

[John McGhie]

I think Tim is correct: Click on the first page, then go to Format>Document
and check the properties of that first Section Break.

I think you will find that it is set to "Right Page". (Note: The section
break that controls a piece of text is the one FOLLOWING the text, not the
one before it.)

To get pages starting on the correct "side" Word will inject a totally blank
sheet into the print stream at output time, if it needs to.

You will not be able to see these blanks unless you use File>Print Preview
to display the job fully-paginated. But they will be there in the output to
the PDF writer.

For what it's worth, the pagination engine is extremely reliable: if you are
getting a bad result, it's safe enough to say that the document is bad. I
have seen documents that won't paginate, but I have never seen one that
paginates "wrongly".

Hope this helps

Version: 2008
Operating System: Mac OS X 10.5 (Leopard)
Processor: intel

I created a doc with a cover page. At the end of the cover page, I inserted a
section break (next page), the footer is blank. On page 2 I added a footer
with page numbering beginning at 1. In Cocument Format, I clicked "different
1st page". The doc formats properly with page numbering beginning on page 2
with number "1" and proceeds normally throughout the doc. But, when I print to
PDF the process adds a blank extra page between the cover page and page #1.

Also if I attempt to use the "page X of Y" command, the footer on the last of
the 10 pages reads 10 of 14.

Any suggestions? It appears Word pagination doesn't work properly. At any rate
when you follow the instructions in Help, the result is different than it
should be.

--
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Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]