Word section breaks creating separate PDFs

[veh]

I'm using Word in Microsoft Office 2004 on OS 10.4.11 to create a book PDF for a printer. The author has given me chapters as separate documents that I need to edit and format. I am copying and pasting these into my book document and using "Section Break (Next Page)" to create headers for different chapters and sections.

When I go to "File - Print - Save As PDF," I'm a separate PDF document for each section. I have used this process before without this problem--is something embedded mysteriously in the original Word documents?

Thank you.

 

[veh]

I posted the query above before discovering my problem--I needed to link all the text by deleting the last paragraph break of the preceding text and THEN inserting the page breaks and section breaks.

Thank you.

 

[Daiya Mitchell]

Easiest fix: Download CombinePDF or Merge PDF to re-join the files.
http://www.word.mvps.org/mac/MultiplePDFs.html

Long fix: You could use StyleRef fields to create running headers
without needing the section breaks. Scroll down to the Beyond Numbering
section of this page:
http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm
(hit reload a few times in Safari)

 

[Daiya Mitchell]

Thanks very much for posting this! That's a standard corruption fix
technique, so you just cleaned something out of the doc that was causing
this. That's way more than we knew before about why this happened, so
very useful.

 

[veh]

Thank you, Daiya. After I figured this out it occurred to me that there might be no corruption glitch at all, but rather that deleting the last paragraph break of the preceding text before inserting the page breaks and section breaks is the way to LINK into one document what the PDF would otherwise see as two separate docs.

I remember that in PageMaker I had to do this to unite two docs into one thread.

Thanks again--I didn't know there was a PDF merge option.

Vicki

 

[Phillip Jones]

If one is using Word2008 Try going to Save As... and try saving Directly
as PDF.

I tried with a document that had several *Page Breaks* that would cause
separate Pdf's at each break that you would have to rejoin in Word 2004.

Turns out the whole document completed with no breaking into several pieces.

NOTE: I've only tried this with *Page Breaks*! Not with section breaks,
and not shifting from Landscape to Portrait.

So far I am well pleased with Word and Excel.

Easiest fix: Download CombinePDF or Merge PDF to re-join the files.
http://www.word.mvps.org/mac/MultiplePDFs.html

Long fix: You could use StyleRef fields to create running headers
without needing the section breaks. Scroll down to the Beyond Numbering
section of this page:
http://word.mvps.org/FAQs/Formatting/NumberingFrontMatter.htm
(hit reload a few times in Safari)

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