Word splits a pdf document into several files

[boba]

I am working in Word 2004 Mac. I create documents with no unusual characters but a normal amount of tables, pictures, and graphs. Each document is usually about 50 pages. When I want to save them as PDF files to share with my Windows and other OS-based colleagues, Word splits the documents into several separate files named, filename.pdf, filename.2.pdf, filename.3.pdf, and so on. Each document contains about 15-20 pages. This is frustrating because I think I am sending the complete document but it is only part of the document. Any ideas what is happening?
boba

 

[Daiya Mitchell]

See here:
http://www.word.mvps.org/mac/MultiplePDFs.html

 

[Phillip Jones]

2008 gets around this problem (at least in documents with inserted Page
breaks) by using its own system to create PDF. its saves word docx
directly to PDF within the Save As... command rather than through the
Adobe PDFMaker.

I haven't tried using section breaks and mixed page orientation as of yet.

Best you can do in 2004 is let it create the multiple PDF's then put
them together using acrobat or some shareware PDF program that can do so.

See here:
http://www.word.mvps.org/mac/MultiplePDFs.html

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
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[Michel Bintener]

2008 gets around this problem (at least in documents with inserted Page
breaks) by using its own system to create PDF. its saves word docx
directly to PDF within the Save As... command rather than through the
Adobe PDFMaker.

As far as I know, it doesn't do that. The Save As feature in Word 2008 is
equivalent to clicking on File>Print and then clicking on the PDF button. In
other words, even though it looks as if Word was creating a proper PDF file
now, it only gives you a shortcut that allows you to bypass the Print
dialogue.

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Phillip Jones]

Well I have tried the feature. which appear to be one of translators
built in.

Remember the PDFMaker adobe inserts is strictly written in VBA and 2008
can't use it even on a PowerPC VBA is not included in 2008.

I know from my own experience if I insert pages breaks in a word
document in 2004 and attempt to create Pdf's new pdf is made at every
point a page break is encountered. I use Acrobat 7 or 8 to stitch them
together.

I recently purchased 2008 and redid a set of Bylaws and set or Working
rule for an association I belong to I removed all the extra paragraph
marks I had to use so that a proper pdf could be created. and instead I
inserted page brakes from the insert menu.

when I created the document using the PDF in the the Save As... menu I
got a perfectly created document with out any multiple Pdf's created I
had to put together.

So it appears rather than wait a century or more adobe to figure out MS
system I guess MS finally decided to do it on their own. And I wasn't
Referring to the Print menu I'm talking about in File > SaveAs... > th
your choices along with Docx and the other choices is PDF.

As far as I know, it doesn't do that. The Save As feature in Word 2008 is
equivalent to clicking on File>Print and then clicking on the PDF button. In
other words, even though it looks as if Word was creating a proper PDF file
now, it only gives you a shortcut that allows you to bypass the Print
dialogue.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[Michel Bintener]

when I created the document using the PDF in the the Save As... menu I

got a perfectly created document with out any multiple Pdf's created I
had to put together.

So it appears rather than wait a century or more adobe to figure out MS
system I guess MS finally decided to do it on their own. And I wasn't
Referring to the Print menu I'm talking about in File > SaveAs... > th
your choices along with Docx and the other choices is PDF.

I'm still not convinced. What happens if you use File>Print, Save as PDF?
Does that result in multiple PDF files being created, or do you also get a
single file using that method?

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Michel Bintener]

Phillip,

did you read my first post? I wrote in there that Adobe uses a different
method to create PDF files (via its own PDF printer), while Microsoft Office
uses the PDF engine built into Mac OS X (which is accessible from virtually
any Mac application that supports printing).

I can't say. I didn't try. all I know is going the File menu > SaveAS...
I was able to create a workable document with the two documents.

I would think the Print menu from Apple would be the same as PDFMaker as
they use basically the same engine. The only thing is Apple makes it
clear to stay behind at least one version In order not to PO acrobat off
and have them quit supporting the mac Platform

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Phillip Jones]

Okay then explain this:

I have Office 2004 and 2008.

both on a Powerbook 17" with 2GB Ram. it uses OSX.4.11

In word 2004 if I create a say for example 20 page document and uses
PDFMaker to save as PDF since there is no command in File>Save AS ... to
create a PDF.

If I insert from insert menu a Page Break or a section break. everywhere
there is such a break there is a new PDF Document created everywhere
there is a section or Page Break. I then have to open up Acrobat Pro 7
or 8 and put the pieces together.

Okay same document. I insert *page Breaks (I haven't tested on *section
breaks*) I go to File menu > Save As ... then choose PDF.

It doesn't go through PDFMaker which is dead on 2008 its a VBA
application. There is no indication what soever in the Apple Dock that
its calling up the Printer Utility or Printer. I wait just a few split
seconds and the PDF is made. Unlike using PDFMaker it takes as long as
1-1/2 to 2 minutes to create a PDF.

Now you explain to me the difference. You can say what you want. I'm
not disputing your belief. This was my personal experience. in 2004 it
takes up to 2minutes to make a PDF and I have to put multiple pieces
together. 2008 its zips out a Pdf in seconds I I don't have to put
anything together.

Join the adobe Acrobat Mac forum and go over past responses to this
issue. the people manning the groups admit that adobe can't make heads
nor tails of many of your codes for things such as Page and Section
Breaks, They been trying for almost as many years as MS and Adobe have
existed.

Something changed somewhere in 2008 either its because of the new XML
format makes interpretation easier. OR MS has decided to come up with a
fix on the own since Adobe apparently can't.

So this is now a question what's changed?

Phillip,

did you read my first post? I wrote in there that Adobe uses a different
method to create PDF files (via its own PDF printer), while Microsoft Office
uses the PDF engine built into Mac OS X (which is accessible from virtually
any Mac application that supports printing).

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>

 

[Michel Bintener]

Phillip,

I may have to repeat myself here, but the PDF Maker toolbar uses *its own
printer driver* to create PDF files. Mac OS X includes the functionality to
generate PDF files within the Print dialogue, and *that* is precisely the
mechanism that Word 2008 uses to generate PDF files from within the Save As
dialogue.

Open TextEdit and type some text into the document window. Now click on
File>Print, click on the PDF button and choose Save As PDF. You will now get
a PDF file *without* any kind of printer utility launching; that's because
it is *built into* Mac OS X. The *same* mechanism is used in Word 2008,
except that its Save As dialogue allows you to bypass the File>Print, Save
As PDF method, just like other apps on the Mac do, such as Nisus Writer Pro.

The fact that the new PDF files are no longer created in Word 2008 (fingers
crossed) if the document contains section breaks is an entirely different
issue; my guess is that some of Word's printing code, combined with its
method of transferring page breaks and section breaks to the printer, has
been tweaked quite a bit since Word 2004 was released.

This has nothing to do with "belief", it's an explanation which I am
certainly willing to change if there is ever proof of the contrary. None of
the facts you listen actually disprove what I am saying, but you seem
somehow bent on proving me wrong.

Okay then explain this:

I have Office 2004 and 2008.

both on a Powerbook 17" with 2GB Ram. it uses OSX.4.11

In word 2004 if I create a say for example 20 page document and uses
PDFMaker to save as PDF since there is no command in File>Save AS ... to
create a PDF.

If I insert from insert menu a Page Break or a section break. everywhere
there is such a break there is a new PDF Document created everywhere
there is a section or Page Break. I then have to open up Acrobat Pro 7
or 8 and put the pieces together.

Okay same document. I insert *page Breaks (I haven't tested on *section
breaks*) I go to File menu > Save As ... then choose PDF.

It doesn't go through PDFMaker which is dead on 2008 its a VBA
application. There is no indication what soever in the Apple Dock that
its calling up the Printer Utility or Printer. I wait just a few split
seconds and the PDF is made. Unlike using PDFMaker it takes as long as
1-1/2 to 2 minutes to create a PDF.

Now you explain to me the difference. You can say what you want. I'm
not disputing your belief. This was my personal experience. in 2004 it
takes up to 2minutes to make a PDF and I have to put multiple pieces
together. 2008 its zips out a Pdf in seconds I I don't have to put
anything together.

Join the adobe Acrobat Mac forum and go over past responses to this
issue. the people manning the groups admit that adobe can't make heads
nor tails of many of your codes for things such as Page and Section
Breaks, They been trying for almost as many years as MS and Adobe have
existed.

Something changed somewhere in 2008 either its because of the new XML
format makes interpretation easier. OR MS has decided to come up with a
fix on the own since Adobe apparently can't.

So this is now a question what's changed?

--
Michel Bintener
Microsoft MVP
Office:mac (Entourage & Word)

*** Please always reply to the newsgroup. ***

 

[Phillip Jones]

No if your right your right.

I've created documents using Apple's Print menu (File > Print > print
menu comes up choose create PDF.

Using the print menu and saving as PDF takes about the same 1-1/2 to 2
minutes.

regardless of what's going on , all I know is that creating a Pdf in
2008 takes seconds not minutes like either PDFMaker or Apple's Print menu.

Lets just agree to disagree. All I know using this method doesn't cause
you to have your document broken up into pieces that have to be put
together. Whatever its doing its an improvement.

So You win.

Phillip,

I may have to repeat myself here, but the PDF Maker toolbar uses *its own
printer driver* to create PDF files. Mac OS X includes the functionality to
generate PDF files within the Print dialogue, and *that* is precisely the
mechanism that Word 2008 uses to generate PDF files from within the Save As
dialogue.

Open TextEdit and type some text into the document window. Now click on
File>Print, click on the PDF button and choose Save As PDF. You will now get
a PDF file *without* any kind of printer utility launching; that's because
it is *built into* Mac OS X. The *same* mechanism is used in Word 2008,
except that its Save As dialogue allows you to bypass the File>Print, Save
As PDF method, just like other apps on the Mac do, such as Nisus Writer Pro.

The fact that the new PDF files are no longer created in Word 2008 (fingers
crossed) if the document contains section breaks is an entirely different
issue; my guess is that some of Word's printing code, combined with its
method of transferring page breaks and section breaks to the printer, has
been tweaked quite a bit since Word 2004 was released.

This has nothing to do with "belief", it's an explanation which I am
certainly willing to change if there is ever proof of the contrary. None of
the facts you listen actually disprove what I am saying, but you seem
somehow bent on proving me wrong.

--
------------------------------------------------------------------------
Phillip M. Jones, CET |LIFE MEMBER: VPEA ETA-I, NESDA, ISCET, Sterling
616 Liberty Street |Who's Who. PHONE:276-632-5045, FAX:276-632-0868
Martinsville Va 24112 |[email protected], ICQ11269732, AIM pjonescet
------------------------------------------------------------------------

If it's "fixed", don't "break it"!

mailto[email protected]

<http://www.kimbanet.com/~pjones/default.htm>
<http://www.kimbanet.com/~pjones/90th_Birthday/index.htm>
<http://www.kimbanet.com/~pjones/Fulcher/default.html>
<http://www.kimbanet.com/~pjones/Harris/default.htm>
<http://www.kimbanet.com/~pjones/Jones/default.htm>

<http://www.vpea.org>