Word template with link to art file

[Bart Selden]

Can anyone help me to create a template in Word that will include some
of our letterhead information that is an art file, without saving that
information as a part of every letter?

I have beautiful typography created by a graphic designer for the
address and phone numbers of each of our offices, and I can include it
in the tempate as a tiff or eps file (or some other format, but I don't
think that's the problem). When I save the letter, the art work saves
with it, which leads to too many bytes being saved over and over again.

I tried using Ctrl F9 and inserting the file name of the artwork in the
curly brackets, using double backslashes, as I've seen written in other
places. The puts the file into the template just fine, but still creates
a letter that is as big as the artwork, plus the text of the correspondence.

Am I doing something wrong?

Thanks,
Bart Selden

 

[Jezebel]

Save the graphic to a network location that everyone has access to.

In place of the embedded graphic place use Insert > Picture > From file.
Select the file. Click the dropdown arrow on the right edge of the Insert
button. Select Insert link.

 

[Bart Selden]

Great, Thank you, that works well.

Now, how I do I keep idiots in my office from messing around with the
elements that automatically appear in each letter based on the template?
Is there a way to lock those elements? I don't mean that people are
going to try to change the template (although they might).

I'm concerned that they're going to move the logo and other information
that's automatically put into their letter by the template, and I want
our letterhead to look consistent when it is sent by email, just as it
would on a printed page.

Any ideas?

Thanks,
Bart

 

[Jezebel]

First: Be aware that if your logo is linked rather than embedded, it won't
be included if you email the document to someone who doesn't have access to
your server. You can solve this by sending the document as a PDF, which is
better practice for correspondence anyway; but you'll need to make sure the
idiots in your office are aware of this.

As for people messing with the layout: there are things you can do to
discourage people, but it's usually more trouble than it's worth. a) You
can't prevent preople from creating any documents they like containing any
elements they choose; and b) it will confuse and annoy the ordinary users
who wouldn't have thought of messing with the layout in the first place, if
you hadn't suggested it.

If you want to try it: Insert a continuous section break at the very start
of the document, then protect section 1 for forms. This has the effect of
locking the headers and footers.

 

[Suzanne S. Barnhill]

Applying forms protection to a single section, however, hamstrings Word in
the entire document. Unless your idiots are going to tamper with your layout
intentionally and maliciously, just putting things in the header/footer
usually suffices, as it protects the layout from inadvertent changes.

 

[Jezebel]

I did say it wasn't worth it ...

Applying forms protection to a single section, however, hamstrings Word in
the entire document. Unless your idiots are going to tamper with your
layout
intentionally and maliciously, just putting things in the header/footer
usually suffices, as it protects the layout from inadvertent changes.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.