R
Robert McChesney
Does anyone know how to disable the superscripting of 'th' in an
ordinal number. Unclicking in AutoFormat has no effect.
ordinal number. Unclicking in AutoFormat has no effect.
E
Elliott Roper
Robert McChesney said:
Yeah, dunno what Autoformat does if anything. But unclicking
'superscript ordinals' in 'autoformat as you type' seems to work here.
C
Clive Huggan
Robert (and anyone else who is confused by having two tabs in the
preferences window that are almost the same),
I agree with Elliott. The general recommendation in this newsgroup is to
un-check everything on the "AutoFormat" tab. But even if you do that, you
need to click on the "AutoFormat as you type" tab and un-check the
"Ordinals with superscript" box. (For anyone watching who isn't familiar
with this, we're all talking about what's accessed via Tools menu ->
AutoCorrect -- at least in my Word 2001.)
Anyway, my main reason for posting is to tell Robert that if superscripted
ordinals already infest some of his documents, they are easily punched back
into normal running-text formatting by selecting the text (which can include
adjacent letters if you're in a hurry) and keying Control-spacebar.
This "feature" is a nuisance.
-- Clive Huggan
Canberra, Australia
============================================================
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also want to protect against theft and fire, stored in a different
building.)
============================================================
A
Arno Wouters
Clive Huggan said:
I don't understand why this is recommended.
If everything on the AutoFormat tab is unchecked you cannot use
autoformat. So, it only makes sense to uncheck everything on the
autoformat tab if you do not intend to use autoformat. But why bother to
uncheck everything in the autoformat tab if you do not intend to use it?
I seldom use AutoFormat, but if I do it is precisely because I want
something that is checked in the autoformat tab (usually I want to
convert every url into a blue, underlined hyperlink - which is handy if
the document is to be used on screen only).
Did I miss something?
C
Clive Huggan
Arno,
Thanks for following up.
[First: I'm in Word 2001. Word X may be a little different in the following
features; please post back if it's *very* different and someone else will
probably be able to help.]
Once people are brave enough to depart from the default settings in Word,
they amend the settings to suit their needs. Many of the people in this
newsgroup (including me) work on long documents and like to keep tight
control of what happens to the document. That's why, for example, nobody
here recommends using the "document map" feature -- because through it, Word
can turn your document into a sometimes-irreversible dog's dinner, as
discussed on other threads.
The purpose of ticking items on the Tools menu -> AutoCorrect ->
"AutoFormat" tab is to tell Word what features you want invoked if/when you
instruct Word to re-format your entire document in one pass using Format
menu -> AutoFormat.
I never want Word to do that for me, except for (occasionally) applying
hyperlinks to all URLs in a document I have received from someone else, as
you appear to prefer to do (but maybe you're only wanting to do it as you
type, which is a different matter -- see below).
I remove the ticks (checks) from all the boxes so that when I receive a
document from other people in which I want to hyperlink all URLs, I only
have to tick the box that reads "Internet paths with hyperlinks" on the
"AutoFormat" tab. That way, I don't accidentally instruct Word to apply all
the other options.
I think that answers your question "But why bother to uncheck everything in
the autoformat tab if you do not intend to use it?".
The other tab -- the "AutoFormat as you Type" -- has similar tickboxes to
the "AutoFormat" tab. As the description indicates, these changes take place
only as you type them. Hence, when I am working on a document in which I
want URLs to be hyperlinked, I tick the box that reads "Internet paths with
hyperlinks".
Other than when I do that, occasionally, the only other box that I keep
ticked in the "AutoFormat" tab is "Straight quotes with smart quotes". I
never have this ticked in the other tab ("AutoFormat") because I run a macro
through received documents to apply smart quotes, among other things -- e.g.
solutions on this newsgroup that I want to retain in my records. But if I
didn't have the macro, I imagine I'd be using this feature via the
"AutoFormat" tab.
What all the above comments reflect is how preferences for settings are very
much the product of the individual user's working habits and the types and
uses of documents one works with. That's why I think Word's flexibility is
marvellous!
(Here's a prejudice of mine, though -- I dislike underlining enormously. So
I have amended the style for hyperlinks, and followed hyperlinks, to omit
the underlining. They are still coloured, so are easily recognizable
on-screen as hyperlinked URLs.)
--Clive Huggan
=========================================================
Thanks for following up.
[First: I'm in Word 2001. Word X may be a little different in the following
features; please post back if it's *very* different and someone else will
probably be able to help.]
Once people are brave enough to depart from the default settings in Word,
they amend the settings to suit their needs. Many of the people in this
newsgroup (including me) work on long documents and like to keep tight
control of what happens to the document. That's why, for example, nobody
here recommends using the "document map" feature -- because through it, Word
can turn your document into a sometimes-irreversible dog's dinner, as
discussed on other threads.
The purpose of ticking items on the Tools menu -> AutoCorrect ->
"AutoFormat" tab is to tell Word what features you want invoked if/when you
instruct Word to re-format your entire document in one pass using Format
menu -> AutoFormat.
I never want Word to do that for me, except for (occasionally) applying
hyperlinks to all URLs in a document I have received from someone else, as
you appear to prefer to do (but maybe you're only wanting to do it as you
type, which is a different matter -- see below).
I remove the ticks (checks) from all the boxes so that when I receive a
document from other people in which I want to hyperlink all URLs, I only
have to tick the box that reads "Internet paths with hyperlinks" on the
"AutoFormat" tab. That way, I don't accidentally instruct Word to apply all
the other options.
I think that answers your question "But why bother to uncheck everything in
the autoformat tab if you do not intend to use it?".
The other tab -- the "AutoFormat as you Type" -- has similar tickboxes to
the "AutoFormat" tab. As the description indicates, these changes take place
only as you type them. Hence, when I am working on a document in which I
want URLs to be hyperlinked, I tick the box that reads "Internet paths with
hyperlinks".
Other than when I do that, occasionally, the only other box that I keep
ticked in the "AutoFormat" tab is "Straight quotes with smart quotes". I
never have this ticked in the other tab ("AutoFormat") because I run a macro
through received documents to apply smart quotes, among other things -- e.g.
solutions on this newsgroup that I want to retain in my records. But if I
didn't have the macro, I imagine I'd be using this feature via the
"AutoFormat" tab.
What all the above comments reflect is how preferences for settings are very
much the product of the individual user's working habits and the types and
uses of documents one works with. That's why I think Word's flexibility is
marvellous!
(Here's a prejudice of mine, though -- I dislike underlining enormously. So
I have amended the style for hyperlinks, and followed hyperlinks, to omit
the underlining. They are still coloured, so are easily recognizable
on-screen as hyperlinked URLs.)
--Clive Huggan
=========================================================
A
Arno Wouters
Clive Huggan said:
Hi Clive,
Thanks for your explanation!
Many thanks also for your "Bend Word to Your Will". It has been very
helpful to me ever since I switched from Word 5 on OS 8.6 to Word X on
OS X 10.2.8, about three months ago.
Arno.
C
Clive Huggan
Good to know it was useful!
Also hearing that "Bend Word to your will" has been useful to people makes
the effort worthwhile! Thank you.
A January 2004 version of "Bend Word to your will", significantly updated
from the May 2003 version (especially in coverage of management of styles),
was uploaded a week ago at
http://word.mvps.org/FAQs/WordMac/Bend/BendWord.htm and is worth
downloading. If you go there, don't download the new template yet -- there
is a minor glitch with two styles on a toolbar that I didn't spot until it
was uploaded; currently the corrected template is in the queue to be
replaced. The template isn't essential anyway. I'll make an announcement
when the amended template is up there.
--Clive Huggan
A
Arno Wouters
Clive Huggan said:
Thanks for letting me know.
One comment. Initially all fields with page numbers showed the number 10
(but they nevertheless seem to work correct). I had to do a cmd-A
shift-opt-cmd-U in order to get the real page numbers. For first time
Word X users this might be a bit confusing.
J
John McGhie [MVP - Word]
If that worked, you have your page numbers in the wrong place 
You need to go back to Clive's instructions for placing your page numbers in
the header or footer if you are going to work on long documents
When you do so, you need to remember to open the header or footer and then
update all fields in order to get updated page numbers.
The { PAGE } field is "hot", it updates every time Word repaginates, which
it will do every time the document is significantly changed.
The Page X of Y fields are "cold" -- you have to update them before
printing. we recommend that you set Options>Print>Update Fields to ON so
that if you forget, you still get the correct page numbers.
As to Autoformat: I have never seen it produce a result much better than
"Random". It doesn't work -- never has. The complexity of the problem is
well beyond the software development resources they can afford to devote to
it.
"Automatically as you type" has some useful stuff in there that I leave
enabled: "Smart Quotes" and "Ordinals" for example. However, generally
everything should be OFF, particularly the list items such as "Automatic
bulleted lists" and "Automatic numbered lists", and at the bottom "Format
beginning of list item" and "Define styles based on..."
If you do not turn all of that crap off, you WILL live in corrupt document
hell
Cheers
This responds to microsoft.public.mac.office.word on Fri, 16 Jan 2004
09:51:53 +0100, (e-mail address removed) (Arno Wouters):
You need to go back to Clive's instructions for placing your page numbers in
the header or footer if you are going to work on long documents
When you do so, you need to remember to open the header or footer and then
update all fields in order to get updated page numbers.
The { PAGE } field is "hot", it updates every time Word repaginates, which
it will do every time the document is significantly changed.
The Page X of Y fields are "cold" -- you have to update them before
printing. we recommend that you set Options>Print>Update Fields to ON so
that if you forget, you still get the correct page numbers.
As to Autoformat: I have never seen it produce a result much better than
"Random". It doesn't work -- never has. The complexity of the problem is
well beyond the software development resources they can afford to devote to
it.
"Automatically as you type" has some useful stuff in there that I leave
enabled: "Smart Quotes" and "Ordinals" for example. However, generally
everything should be OFF, particularly the list items such as "Automatic
bulleted lists" and "Automatic numbered lists", and at the bottom "Format
beginning of list item" and "Define styles based on..."
If you do not turn all of that crap off, you WILL live in corrupt document
hell
Cheers
This responds to microsoft.public.mac.office.word on Fri, 16 Jan 2004
09:51:53 +0100, (e-mail address removed) (Arno Wouters):
C
Clive Huggan
Arno,
Thank you for pointing out your experience of faulty page cross-references
when you opened "Bend Word to you will" in Word X. It's comments such as
yours that make me look afresh at my notes and see that what I thought was
there is not there! In this case I was e wrong in thinking I had covered the
fact that the page cross-refs may not be correct. And since I don't have
Word X (yet) I had not seen the "all pages were numbered 10" problem you
mention.
Currently, I cover the need to check and update hyperlinks in a panel just
before BWTYW's table of contents, which says in part:
'If you see the words "Error! Bookmark not defined" anywhere, you will need
to update the links. This is done by ...'
Clearly this is inadequate.
Now I have amended the master copy with a new heading in this panel ('YOU
MAY NEED TO UPDATE THE HYPERLINKS, INCLUDING PAGE CROSS-REFERENCES') and I
have added text: '... if the hyperlinked page numbers don¹t seem right
(e.g. all hyperlinked page cross-references show the same number)...'
I'll review this later and see if there is a more prominent place to put
this.
And as for John admitting he leaves the "superscripted ordinals" box checked
-- I will have to re-assess my high opinion of him. I did not, until now,
realize he was a typographical plunderer -- indeed, a veritable Visigoth!
With thanks again,
--Clive Huggan
Thank you for pointing out your experience of faulty page cross-references
when you opened "Bend Word to you will" in Word X. It's comments such as
yours that make me look afresh at my notes and see that what I thought was
there is not there! In this case I was e wrong in thinking I had covered the
fact that the page cross-refs may not be correct. And since I don't have
Word X (yet) I had not seen the "all pages were numbered 10" problem you
mention.
Currently, I cover the need to check and update hyperlinks in a panel just
before BWTYW's table of contents, which says in part:
'If you see the words "Error! Bookmark not defined" anywhere, you will need
to update the links. This is done by ...'
Clearly this is inadequate.
Now I have amended the master copy with a new heading in this panel ('YOU
MAY NEED TO UPDATE THE HYPERLINKS, INCLUDING PAGE CROSS-REFERENCES') and I
have added text: '... if the hyperlinked page numbers don¹t seem right
(e.g. all hyperlinked page cross-references show the same number)...'
I'll review this later and see if there is a more prominent place to put
this.
And as for John admitting he leaves the "superscripted ordinals" box checked
-- I will have to re-assess my high opinion of him. I did not, until now,
realize he was a typographical plunderer -- indeed, a veritable Visigoth!
With thanks again,
--Clive Huggan