Word X.v not printing full pages - bottoms cut off

[Marci]

Word X.v not printing full pages - bottoms cut off

Can anyone help - I'm getting so frustrated with this. I've been
bumping up the footer to .6 to accommodate and it just doesn't look
good. And sometimes I forget.

Thanks
Marci

 

[Beth Rosengard]

Hi Marci,

Here are some things to try.

Go to Page Setup and make sure "Format For" is set to your printer, not "Any
Printer".

Make sure the default paper size is set properly (after changing the
setting, choose "Microsoft Word" from the settings popup and click on the
Default button).

If these suggestions don't work, post back and we'll try something else.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Jimmy Yu]

Hi Marci,

I was actually having the same problem as you and came
across your post when I was looking for a solution.
Unfortunately I couldn't find one on the message board -
fortunately, I may have found a solution on my own. In the
File Menu -> Page Setup, there is a pull down menu for
"Format for:". The default setting is for "any printer".
Try changing that to the printer that you are printing
from. For example, I choose "Hl-1650_1670N series" because
I'm using a brother Hl-1650 printer.

Hope this helps. I know this was really frustrating for me
for a while now.

Jimmy

 

[Nate Goldshlag]

Hi Marci,

Here are some things to try.

Go to Page Setup and make sure "Format For" is set to your printer, not "Any
Printer".

Make sure the default paper size is set properly (after changing the
setting, choose "Microsoft Word" from the settings popup and click on the
Default button).

If these suggestions don't work, post back and we'll try something else.

This does not work for me on an HP 8100 series printer. I still have
to put 0.6 inches for the footer in order for it to print properly.

Just another bug that Microsoft does not see to fix in 2 years.

Nate

 

[Eric]

Amazing -

This was the exact topic I was looking for and it was at the top of
the list! I found that the page is being partially cut off, but only
when there was a footer. I could push the footer up a bit (to .56
usually did it) but I would forget, too, and now I've found that if I
change that "Format for" line to my hp Laserjet 1300, it prints the
whole footer, no problem. But I forget to do that to, sometimes...

So, my question is this: is there a way to SAVE that setting as a
default, so that it will ALWAYS be formatted for my particular printer
unless I change it? In OS 9, I think you could save the page setup
settings by holding down the option key when pressing OK, but it
doesn't seem to work in X. (I'm using OSX 10.2.6).

Thanks! - eric

 

[Beth Rosengard]

Hi Eric,

Yes, you can set it as a default this way: Go to Page Layout and make the
"Format For" change. Then go to the Microsoft Word tab (still in Page
Layout) and click the Default button. That makes the change to your Normal
template which is what new documents are based on.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Don Newmeyer]

Hi Eric,

Yes, you can set it as a default this way: Go to Page Layout and make the
"Format For" change. Then go to the Microsoft Word tab (still in Page
Layout) and click the Default button. That makes the change to your Normal
template which is what new documents are based on.

OK, but any documents that come from other people, which are based on their
Normal template, will have the problem. I encountered this in a really
frustrating way yesterday, when I got a document from another source that
had 10 sections. It seems that the Page Layout dialog box only affects one
section at a time. Is there any way to do this for the whole document?

Don Newmeyer

 

[Beth Rosengard]

OK, but any documents that come from other people, which are based on their
Normal template, will have the problem. I encountered this in a really
frustrating way yesterday, when I got a document from another source that
had 10 sections. It seems that the Page Layout dialog box only affects one
section at a time. Is there any way to do this for the whole document?

No doubt, but I'm not sure I know what it is . On the off chance that
the document you received is corrupt, try this: Turn on Show/Hide
formatting and copy all but the last paragraph mark in the document and
paste into it a blank new Word document. Save the result and print. If
that doesn't do it, then someone else will have to jump in here.

Sorry not to be of more help.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[Elliott Roper]

No doubt, but I'm not sure I know what it is . On the off chance that
the document you received is corrupt, try this: Turn on Show/Hide
formatting and copy all but the last paragraph mark in the document and
paste into it a blank new Word document. Save the result and print. If
that doesn't do it, then someone else will have to jump in here.

Sorry not to be of more help.

Isn't there a button in that very dialog for "whole document"?

 

[Beth Rosengard]

Isn't there a button in that very dialog for "whole document"?

Yes. In fact there are at least a couple of places in Page Setup/Page
Layout where you have the option to choose "whole document", but they all
have "whole document" selected by default. I don't imagine that Eric would
have changed that but it's worth checking.

--
Beth Rosengard
Mac MVP

Mac Word FAQ: <http://word.mvps.org/FAQs/WordMac/index.htm>
Entourage Help Page: <http://www.entourage.mvps.org/toc.html>

 

[John McGhie [MVP Office Systems -- Word]]

Hi Done:

The Page Layout button affects the section you are clicked into by default.
If you want to do the whole document in a document that has more than one
section, you have to change it.

It is not correct to assume that a document you get from someone else will
be based on their Normal template. The more "professional" the author, the
less likely that is. In the Macintosh arena you are dealing with a lot of
print and graphic and publishing specialists who would consider it highly
unusual (not to say lazy and sloppy...) to have a document based on Normal
template

I believe there's also a bug in Word X: If you change the Page Layout in
Format>Page, it does not always stick. You need to use the old File>Page
Setup route to the command.

You should also be aware that the stuff that happens in Format>Page Layout
is local to the specific document. It does not affect Word or other
documents.

It also pays to remember that the entire document draws its properties from
the default section break, which is hidden in the very last paragraph in the
document. If that's not correct, everything in the document will be wrong
because everything inherits from that.

Hope this helps

OK, but any documents that come from other people, which are based on their
Normal template, will have the problem. I encountered this in a really
frustrating way yesterday, when I got a document from another source that
had 10 sections. It seems that the Page Layout dialog box only affects one
section at a time. Is there any way to do this for the whole document?

Don Newmeyer

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]

 

[Don Newmeyer]

Thanks, John!
Very helpful, especially the bit about the default section break.

Unfortunately, I receive quite a number of files from people who, although
they are scientific professionals, are not savvy about Word. For example,
many of these people don't even use styles.

Still, I must say that it's very annoying to have to use "Page Setup" before
printing most documents because the default printer apparently has a small
page size. Is this an issue in Word or OS X? Why can't we change this
default somehow?

Don

 

[Michael Y]

This does not work for me on an HP 8100 series printer. I still have
to put 0.6 inches for the footer in order for it to print properly.

Just another bug that Microsoft does not see to fix in 2 years.

Nate

I recently switched to OX panther and Word X fulltime from Windows
2000 and Word 2000. I have found that changing the from edge footer
setting from .5 to .53 works for me with minimal change in the final
document look. I have access to middle of the road HP 4050 and 1300
LaseJets, so I don't see why I should need to do any format for
printer tweaking. I don't have to do that in Word 2000.

A really annoying point is that .5 footer edge setting works under
Windows 2000 in Word 2000. I installed Word 2000 viewer under Virtual
PC in case I need to print out Word 2000 documents that I do not want
to bother tweaking or want to preserve a more exact look.

I also installed print preview in my Word X toolbar so that I would
remember to check the footer. Ugh.

Michael

 

[Don Newmeyer]

Hi Don:

You must not use the "Default" printer in Word X. Always format each
document for the printer you are really going to use This information
is then written into the document so that you only have to set it once for
each document.

The small page size is I think signs of an early Apple LaserWriter driver on
your system. On my system I no longer get that problem.

What I really want is the behavior of Word under OS 9. All of my printers
use standard US Letter size paper and have small minimum margins, so I
really shouldn't have to reformat most documents.

Are you saying that if I remove all the early LaserWriter drivers from my
hard drive I can avoid having to go into Page Setup for every document I
want to print? That would be wonderful.

Don

 

[John McGhie [MVP - Word]]

Hi Don:

My understanding is that the "Letter Small" print image comes from the early
Apple LaserWriter driver, which is the thing that does most of the work
regardless of which printer you actually use.

The reason I am not very clear on all of this is that I know zip about
printing...

I thought that one of the updates to OS X had replaced that driver. On my
system, there is no Letter Small as an option, I have only A4 as the default
and US Letter (the full-size one) as an option.

A lot depends on which printer you are actually using. When you format for
a printer, the paper size options are drawn from the printer driver itself,
which will list all the options that printer offers.

If you set these options while editing your Normal template (with no other
documents open) they "should" hold for every document you create.

Hope this helps

What I really want is the behavior of Word under OS 9. All of my printers
use standard US Letter size paper and have small minimum margins, so I
really shouldn't have to reformat most documents.

Are you saying that if I remove all the early LaserWriter drivers from my
hard drive I can avoid having to go into Page Setup for every document I
want to print? That would be wonderful.

Don

--

Please respond only to the newsgroup to preserve the thread.

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs
+61 4 1209 1410, mailto:[email protected]