Any way to save newsletter so it will be read properly on other computers?

[Terry Farrell]

If you have those sizes correct, the PDF is considerably smaller:

840 KB = 840,000 bytes
2.80 MB = 2,800,000 bytes

That should make users who receive it by email much happier and you are
guaranteed they will see what you created.

Terry

 

[MaryL]

That was our original plan (provide a link to our church's web site).
However, we have decided to continue to offer printed copies to those who
want it instead of using a link to the web site. The problem with the link
is that we realized that we often include a lot of personal information in
the newsletters--names, addresses, phone numbers, birthdays, photos, even
maps to people's homes. So, we don't think it would be a good idea to put
all that information on the Internet, especially without people's
permission. We will only send copies via e-mail to those who request it,
and I will use Bcc (recipients suppressed) so people won't have to scroll
through a couple of hundred names to get to the message.

Thanks,
MaryL

 

[MaryL]

You're right! I "interpreted the size wrong, but 840 KB is correct for the
PDF file. It's still large enough that it took awhile for our minister to
download it, but it should be much more flexible than sending the original
file by e-mail.

MaryL

 

[Suzanne S. Barnhill]

All excellent decisions. I do put our weekly Rotary bulletin online in the
unprotected section of our club Web site, but, for that reason (and also
because the bulletin is mailed to people outside our club), I never include
such personal information in the bulletin. Our club directory is in a
password-protected section of the site (which is a Rotary International
requirement for club Web sites that post any personal information).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Jason]

I agree with the website and link idea - don't go for large email files. And
those with slow internet connections can use a download manager to resume
next time they connect (providing the host service supports it)

 

[Jason]

Actually that's probably better than I was going to suggest - this will also
reduce the file size since this information is not included in the mail out.

 

[Jason]

Still too large for email though.

If you have those sizes correct, the PDF is considerably smaller:

840 KB = 860,160 bytes
2.80 MB = 2,867,200 bytes

That should make users who receive it by email much happier and you are
guaranteed they will see what you created.

Terry

 

[Terry Farrell]

Most ISPs allow 5 MB attachments, some even larger these days (Google mail
20 MB), so 840 KB isn't a problem. The problem is for those who are
unfortunate not to be in a broadband area and are forced to use dial-up,
which is probably dead slow because of their location from the local
exchange. In those cases, there is no simple answer. Those users usually
have their email clients set to not automatically download email
attachments. But providing with a secure web address to read the Newsletter
is little better because their http connection will be just as slow unless
it is provided as a Text Only version.

Terry Farrell

 

[Suzanne S. Barnhill]

The advantages of posting it on a Web site are two: (1) You can choose when
to download it instead of just getting it with a routine mail delivery (when
you may be in a hurry to get other urgent messages that are "behind" it),
and (2) the DL will actually be smaller because an email (even plain text)
with attachment is unreasonably larger than the attachment alone.

Still, offering the option of getting the print newsletter instead of any
kind of electronic version is always going to be better; in any population
of this sort (church congregation, club membership), there are going to be
people who don't have computers, don't have email, or just don't want to get
a document electronically.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Terry Farrell]

That's also true, so offering a printed copy is necessary too.

Terry