applying a new template's style to a previous doc

[Dayo Mitchell]

Jeff, sorry this is late but one other thing you could have tried.... I
think running a Find and Replace (leave boxes empty but format each with the
same style) might reapply the styles for about 90% of the text, without you
having to select each para individually, or work around not selecting note
references. Then you can just do spot clean-up. (in going through the same
process as you, I found F&R very helpful, and that applying styles in
different ways (F&R, dropdown toolbar menu, and Format Style menu) produced
different results.

A question you threw out that I'm not sure anyone answered--the F&R window
in my version has a Go To tab which will let you Go To the next note, or you
can use Find Next to go the next note, just FYI.

DM

Nothing seems to work for me. I just bit the bullet and went through the
text individually.

Thanks everybody.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Don't select text (other than whole paragraphs) to apply a paragraph style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97 will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]
I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().


I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Suzanne S. Barnhill]

By Find Next I think Dayo means Next Footnote (using the browse arrows at
the bottom of the vertical scroll bar after setting the browse object to
Browse by Footnote).

Jeff, sorry this is late but one other thing you could have tried.... I
think running a Find and Replace (leave boxes empty but format each with the
same style) might reapply the styles for about 90% of the text, without you
having to select each para individually, or work around not selecting note
references. Then you can just do spot clean-up. (in going through the same
process as you, I found F&R very helpful, and that applying styles in
different ways (F&R, dropdown toolbar menu, and Format Style menu) produced
different results.

A question you threw out that I'm not sure anyone answered--the F&R window
in my version has a Go To tab which will let you Go To the next note, or you
can use Find Next to go the next note, just FYI.

DM

Nothing seems to work for me. I just bit the bullet and went through the
text individually.

Thanks everybody.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Don't select text (other than whole paragraphs) to apply a paragraph style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97
will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]
I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().


I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Margaret Aldis]

Jeff, sorry this is late but one other thing you could have tried.... I
think running a Find and Replace (leave boxes empty but format each with the
same style) might reapply the styles for about 90% of the text, without

you

I have a feeling that in Word 97 (after or before one of the SRs?) you may
also need to put a paragraph end in both find and replace boxes, as well as
using Style formatting.

 

[Dayo Mitchell]

Yeah...that's what I meant. (Actually I meant Find Next in the F&R window,
b/c I always forget about that Browse option, thanks for the much better
suggestion.)

Dayo

By Find Next I think Dayo means Next Footnote (using the browse arrows at
the bottom of the vertical scroll bar after setting the browse object to
Browse by Footnote).

Jeff, sorry this is late but one other thing you could have tried.... I
think running a Find and Replace (leave boxes empty but format each with the
same style) might reapply the styles for about 90% of the text, without you
having to select each para individually, or work around not selecting note
references. Then you can just do spot clean-up. (in going through the same
process as you, I found F&R very helpful, and that applying styles in
different ways (F&R, dropdown toolbar menu, and Format Style menu) produced
different results.

A question you threw out that I'm not sure anyone answered--the F&R window
in my version has a Go To tab which will let you Go To the next note, or you
can use Find Next to go the next note, just FYI.

DM

Nothing seems to work for me. I just bit the bullet and went through the
text individually.

Thanks everybody.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

message Don't select text (other than whole paragraphs) to apply a paragraph
style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97
will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to
apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]
I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying
style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().


I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Jeff]

I finished the job, but thanks for your suggestions. I discovered the
second one on my own, but the first one is an excellent idea and keep in
mind.

My problems arose from the fact that this was a document originally written
in WordPerfect 5.1 for DOS and then converted to Word. The conversion
introduced all kinds of weird things.

Thank you.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Jeff, sorry this is late but one other thing you could have tried.... I
think running a Find and Replace (leave boxes empty but format each with the
same style) might reapply the styles for about 90% of the text, without you
having to select each para individually, or work around not selecting note
references. Then you can just do spot clean-up. (in going through the same
process as you, I found F&R very helpful, and that applying styles in
different ways (F&R, dropdown toolbar menu, and Format Style menu) produced
different results.

A question you threw out that I'm not sure anyone answered--the F&R window
in my version has a Go To tab which will let you Go To the next note, or you
can use Find Next to go the next note, just FYI.

DM

Nothing seems to work for me. I just bit the bullet and went through the
text individually.

Thanks everybody.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Don't select text (other than whole paragraphs) to apply a paragraph style.
In some versions of Word this results in the creation of new paragraph
styles (not in Word 97, though). Put the insertion point in the paragraph
and apply the style.

Yes, very tedious to reformat directly formatted stuff.
--

Charles Kenyon

See the MVP FAQ: <URL: http://www.mvps.org/word/> which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

Seems that if the selected text includes a "footnote reference" Word 97
will
not permit me to apply a body text style. So I need to go from footnote
reference to footnote reference and only select the text between to apply
the style to. Very tedious.

Is there a shortcut key to go to the "next footnote reference"?

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG

Hi Jeff,

Jeff Malka wrote:
[..]
I created a template with the needed styles
(body text, footnotes and footnote reference, Headings, etc.) I then
opened a new document based on this new template and copied all the
text into it.
However, even though the headings, footnotes text and footnote
references were all listed as such in the text, the new style did
not change them. I needed to go into each one reselect the same
style, click on it, answer the question "Reapply the formatting of
the style to this selection?" and then click "enter" for the new
style to take effect. Is there a way for the new
style to reapply itself automatically so I do not have to "reapply
them individually?

the shortcut for that would be CTRL A (SelectALL) and then CTRL Q
(ResetPara, all paragraph properties are reset to the underlying style),
CTRL Space (ResetChar, all character properties ..., all character
styles are lost that way :-().


I thought that was one of the advantages of using styles? The
footnotes were created in Word and correctly styled as such in the
previous document!

I am using Word 97.

My feeling would've told me that the shortcuts should not be necessary
in Word 97 (not so long ago used that myself), but I can be mistaken.

Hope you can work now with it.
Greetinx
.bob
..Word-MVP
--
/"\ ASCII Ribbon Campaign
\ /
X Against HTML
/ \ in e-mail & news

 

[Jeff]

Could be. I am now using Word 2002 but my wife is still on Word 97.

--

Jeff McPherson
Email address deliberately false to avoid spam
(e-mail address removed)
Outgoing mail is certified Virus Free by AVG