O
Owen
Thanks. So - no reason to change file formats, just use the check address
dialog box.
Owen
dialog box.
Owen
Russ Valentine said:Changing to the new PST format won't keep Outlook from autopopulating the
Country/Region Field.
In all versions of Outlook you can avoid populating that field by entering
the address in the "Check Address" Dialog box rather than on the first
page of the Contact Form. It's a better practice to parse addresses
yourself anyway rather than letting Outlook try to decide how to parse
them.
--
Russ Valentine
[MVP-Outlook]
Owen said:I guess I should have asked earler:
If Outlook2003 is using a 2003 format pst file, does Word2003 fully obey
a modified AddressLayout file when inserting a contact's address into an
envelope using the insert address button in the Envelopes and labels
dialog box?
Owen
Russ Valentine said:Not really.
File > New > Outlook Data File... will create a new PST file in the new
format. To make this file your new default:
- Go to Tools > Options > Mail Setup > Data Files > Add...
- Add the PST you'd like as your new default, then Close > OK to exit
the Options dialog
- Go to Tools > E-mail Accounts > View or change existing e-mail
accounts
- Select the PST you just added in the "Deliver New e-mail to the
following location" dropdown (it will most likely appear just below the
current default Personal Folders file) > Finish
- Exit and Restart Outlook
- You can now close the previous default PST (R-click on that pst folder
while in Folder View and select "Close <foldername> Folders"). If you
have any information in your former PST that you'd like to transfer to
your new default PST, you can drag and drop from one to the other before
you close the old one.
More information here:
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]
Is there a handy "how to" on converting?
Owen
I simply can't reproduce this behavior. For every new Contact I create
in Outlook 2003, the County/Region field is left blank by default.
See if migrating to the new PST format fixes your problem.
--
Russ Valentine
[MVP-Outlook]
Russ -
Again, I am not concerned about Country information being inserted.
When I say that I would like the Country/Region file to be blank, I'm
talking about the contents of the field in the Contact Record in
Outlook, not the text that gets inserted into Word.
Regarding your point #2, what I'm saying is that the kb article is
not entirely correct, at least in its application to Outlook 2003.
Yes, I am contradicting conventional wisdom. Please bear with me.
There IS another work around to the problem acknowledged in the kb
article, at least in Outlook 2003. You just have to ensure that the
Country/Region field in the Contact Record from which you are trying
to insert information is blank.Customizations (or at least my
customizations, as set out in my earlier message) of AddressLayout
WILL be applied when inserting contact info into an envelope PROVIDED
that the Country/Region field in the Contact Record is blank Please
try it yourself.
That is why I would like to know how to make and keep the
Country/Region field blank by some means other than manually editting
each Contact Record after it is created.
Owen
I'll amplify on what I see because I'm not sure it matches what you
describe.
1. Whenever I modify AddressLayout to exclude the country, that
customization is followed by the Insert Address Function no matter
where I insert the address (document, envelope or label). It is not
necessary for the Country/Region field to be blank in the Contact
Record for that customization to be followed, and the workaround in
292197 is not necessary. Since I assumed that was your question,
this answer sufficed and I assumed the mission was accomplished.
2. Any other customization that I make to AddressLayout will apply
only when inserting the address into a document, but not into an
envelope or label. Those customizations require the "workaround" in
292197.
None of this makes any sense, but we're all quite accustomed to that
with Outlook. Since these are largely Word issues rather than
Outlook issues, someone in a Word group may be able to shed some
light on why things behave this way.
--
Russ Valentine
[MVP-Outlook]
Russ -
It appears that I have not described the problem in sufficient
detail. The problem has nothing to do with whether or not the
contents of the Country/Region field are being inserted in the
document or envelope. Let me explain further.
I create a contact with the following name and address information:
Name: Mr. Alfred Smith
Job Title: Chief Honcho
Company: Smith, Jones & Co.
Address: 100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
When I do that, Outlook automatically puts "Canada" in both the
"Business Address Country" field and the "Country/Region" field
that can be seen if I click the "All Fields" tab in the contact,
select "All Contact Fields" and then scroll down.
In Word, I have entered the following AddressLayout:
{<PR_DISPLAY_NAME_PREFIX> }{<PR_GIVEN_NAME>} {<PR_SURNAME>}
{<PR_TITLE>
}{<PR_COMPANY_NAME>
}{<PR_STREET_ADDRESS>
}{<PR_LOCALITY>}, {<PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE>}
When I use the Insert Address feature of Word to insert this
contact directly into a document, it inserts the following:
Mr. Alfred Smith
Chief Honcho
Smith, Jones & Co.
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
This is not a problem. This is exactly what I want.
Now, if I use the Insert Address button that is hardwired into the
Envelopes and Labels dialog and try to insert this contact in an
envelope, it inserts the following:
Alfred Smith
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
This is a problem. This is not what I want. The prefix, job title
and company name are missing. Word does not appear to be obeying
the AddressLayout when the contact is entered using the Insert
Address button in the Envelopes and Labels dialog. I believe this
is the bug that Microsoft acknowledged in
http://support.microsoft.com/default.aspx?scid=kb;en-us;292127
Now, I open the contact in Outlook, click the "All Fields" tab,
select "All Contact Fields", scroll down to the Country/Region
field, remove its contents and save the contact. The "Business
Address Country" field still contains "Canada", but the
"Country/Region" field is now blank.
Now, without making any change to the configuration of Word, if I
use the Insert Address button that is hardwired into the Envelopes
and Labels dialog and try to insert this contact in an envelope
again, it inserts the following:
Mr. Alfred Smith
Chief Honcho
Smith, Jones & Co.
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
Again, exactly what I want. Now, the hardwired Insert Address
button in the Envelopes and Labels dialog appears to obey the
AddressLayout, and will do so with any contact as long as the
contact's Country/Region field is blank.
Can you reproduce this?
Owen
I simply can't reproduce the behavior you describe, nor have I seen
anyone else report it.
Outlook 2003 no longer populates the Country/Region field by
default for new Contacts. Obviously, Contacts from earlier
versions will still have that field populated.
By modifying AddressLayout I can keep the Country/Region field out
of any address I insert into Word: Document, Envelope, or Label.