By george, I think I got it! I have 2 data Files in my Desktop
Outlook....because my current Default Data File was transfered, in its
entirity, from an older Desktop to this new Desktop. When I open Outlook
and
click on the CONTACTS TAB I have CONTACTS and CONTACTS in PERSONAL
FOLDERS.
My active contacts are in CONTACTS...there is nothing in CONTACTS IN
PERSONAL
FOLDER. Clicking on CONTACTS...then EDIT\SELECT ALL\EDIT\COPY copies all
the
contacts. Then I Clicked on CONTACTS PERSONAL FOLDERS....EDIT\PASTE...the
Contacts are now also in this Data Set.
So to move the Contacts from the Desktop to the Laptop, its the same
procedure, the only difference is, I will be copying\Pasting the New Data
File from the desktop to the Laptop.....and OPENING the New Dta File in
Outlook. Once that is done...I will see under the Contacts Tab CONTACTS
and
CONTACTS in TRANSFER FOLDER (I gace the New data File the name
TRANSFER)...from there its a copy\paste between the Contacts in the
Transfer
Data File to the Contacts in the Laptop's.
Actually I have learned several new things. I never realized there was a
separte CONTACTS folder in my PC separate from the Outlook address Book.
When I opened the CONTACTS FOLDER...I saw a lot of Contacts I had deleted
from the Address Book....and did some 'House Cleaning.
Thanks again
Russ Valentine said:
Were you needing instructions on how to Copy and Paste? It's no different
in
Outlook than anywhere else. Just make sure you have both data files
(e.g.,
Transfer.pst and the target installation's default.pst) open in Outlook
and
both Contact Folders visible in the Navigation pane. Then:
1. Open the Contacts Folder in Transfer.pst
2. Edit > Select All > Edit > Copy
3. Open the Contacts Folder in Default.pst
4. Edit > Paste
--
Russ Valentine
[MVP-Outlook]
denmarfl said:
I only know how to use Explorer to copy\paste.
I don't know\understand how to do this with Outlook open and within
Outlook.
I need to be taught....if possible.
:
Well I already did in my instructions. Copying the data file from the
desktop to the laptop would use Windows Explorer (and whatever
transfer
medium or connection you use). Copying data from one file to another
is
done
within Outlook after you have both files open in Outlook.
--
Russ Valentine
[MVP-Outlook]
Now that you see....my lack of knowledge; and now that I know I
can't
use
Explorer to perform the copy...transfer, etc, can you direct me,
realizing
my
short comings....the copy from from Desktop....and the copy to...in
my
laptop....which doesn't include using Explorer?
:
I think I see your problem. You cannot use Windows Explorer for
copying
and
pasting Outlook data that is contained within an Outlook data file.
You
only
use Windows Explorer to transfer the entire file from one location
to
another. Once you have transferred that file, you must then open it
in
Outlook and copy the data you need from it to the file that
installation
of
Outlook is using.
You're not alone. Microsoft made the transfer of Outlook data
ridiculously
complicated and counter-intuitive.
--
Russ Valentine
[MVP-Outlook]
As you wrote, and rightfully so, I didn't follow your
instructions.....and
I
have no doubt your instructions are as clear as they can be....it
is
me, I
just don't seem to get it. I understand how to create a new Data
File.
The
steps that I can't seem to understand are the copy\Paste steps
after
Creating
the New data File, and then Copying the Contacts file once its
pasted
into
the laptop. When I copy and Paste I work with Folders or Files
using
Explorer and I think you are guiding me to Copy\Paste within
Outlook
in
some
manner(or at least Gordon's brief response to this posting where
he
wrote,
it's all perfromed within Outlook)...and I don't know how to.
I'm reading your instructions and instead of understanding the
process
you
are directing me to follow, becuase of my knowledge of Copy\Paste
using
Explorer, I see, although I am sure the wrong way...but none the
less
how
I
understand Copying\Pasting that I copy the Contacts Folder from
my
Desktop
and PASTE it into the Contacts Folder in my Laptop and Having
Outlook
opened,
etc....well, best said again, I don't get it.
Thanks for being so understanding......
:
I posted the instructions as clearly and simply as I could. Is
there
some
part that is unclear that I can clarify?
--
Russ Valentine
[MVP-Outlook]
Like I wrote before, I don't get it. I do thank you for
trying
to
assist
me...I am certain its me......
:
Then you didn't follow my instructions at all. Read them
again.
Follow
them.
You copy your Contacts Folder into the data file before you
close
Outlook.
--
Russ Valentine
[MVP-Outlook]
message
Your instructions " To create the data file, use File > New
Outlook
Data
File. Make sure you keep track of its name and location.
Then
copy
your
Contacts Folder into this file. Close Outlook."
I went to the folder where the Data file I created,
TRANSFER"
was
loacated
C:\Usrers\XXXX\AppaData\Local\Microsoft\Outlook\Transfer
I then copied my Contact Folder off the Desktop PC, I went
to
open
the
Data
file I created "Transfer" to paste the Contact Folder in.
I
got
the
warning
message.
:
I've never seen such a warning. Exactly how did you
transfer
and
open
this
file?
--
Russ Valentine
[MVP-Outlook]
message
I am learning.......So I create a New Data file using
Outlook
on
my
Desktop
(Again, I am Transfering Contacts from Desktop to
Laptop).....and
name
it
"Transfer" (Transfer.pst). Then copy the CONTACT Folder
in
the
Desktop
into
Transfer.pst. When opening Transfer.pst a warning opens
alerting
you
that
if
you open the file it can become Corupted???? So I did
not
proceed.
But
assuming you'll reply advising me to ignore the warning,
or,
set
me
straight,
I'll copy and paste the entire Contact Folder from the
Desktop
into
Transfer.pst. I'll close Outlook.
I'll then paste this Transfer.pst file.....in a folder
I'll
create
on
the
laptop and Name it TRANSFER. I'll open Outlook in my
Laptop
and
open
Transfer.pst...Outlook is still open......I'll go to the
Transfer
Folder\Transfer.pst, open it, copy the Contacts Folder.
I'll
go
to
the
Contact Folder on my Laptop...and paste the Contact
folder
in
it.
When I click on the Address Book Icon in Outlook, my
Contacts
will
be
displayed.
Now if I simply copied the Contacts Folder from my
Desktop,
and
pasted
it
in
my Contact Folder on my Laptop....the Transfer wouldn't
work?
If I have confused the issue\steps, or simply you feel I
am
not
getting
it,
I wouldn't blame you at all for not replying.
:
They all apply to Outlook 2007 as well and they cover
the
instance
in
which
you only want to transfer a portion of your data file.
Summarizing
the
instructions:
To create the data file, use File > New > Outlook Data
File.
Make
sure
you
keep track of its name and location. Then copy your
Contacts
Folder
into
this file. Close Outlook.
Copy this new data file and open it in the other
installation
(File
Open >
Outlook Data File...). Then copy the Contacts from its
Contacts
Folder
to
the Contacts Folder in the current installation.
--
Russ Valentine
[MVP-Outlook]
in
message
Sorry, I really didn't intend to offend anyone. I
reviewed
the
links.
They
all referred to Outlook versions other than 2007, and
all
gave
instructions
to Backup\Transfer the .pst file....I only want to
Transfer
my
"Contacts".
I
