Hi Norman:
You want each block to remain together when the text moves to a different
column?
You can do this one of two ways:
1) Create each entry as a single paragraph, using hard returns (Shift +
Enter) at the end of each line, and Return at the end of the group.
2) Create each entry as multiple paragraphs, using "Keep With Next" and
"Keep Lines Together" on all except the last paragraph.
The second one sounds more complex, but it's actually simpler. You define
two styles: "Roster" and "Roster Last". Set Roster to have Keep Lines
Together, Keep With Next, and Window/Orphan MUST be OFF.
Roster Last is a copy of Roster except that Keep With Next is turned Off.
Apply Roster to the whole document. Then go through and apply Roster Last
to each paragraph that is the last paragraph of a roster item.
Then switch to multiple columns. Word will paginate all the entries in
their columns and will always hold each group of paragraphs together.
I think what people are missing is that "Widow/Orphan" says "OK to Split
this paragraph". "Keep with Next" says Hold this paragraph on the same page
as the one following it." And "Keep Lines Together" means "Do not divide
this paragraph at a page break."
To get this to work, you must understand the difference between a "Line" (a
line ending with a shift/Enter) and a Paragraph. Paragraphs can have
pagination properties: lines cannot.
If you want to do it using method 1, you put a shift/enter at the end of
each line, but you must have a paragraph mark at the end of the last line.
You must then have "Keep lines together" turned ON, and "Widow/Orphan"
turned OFF for each of these single multi-line paragraphs.
Cheers
Still lost.
I have a two-column Word roster document in which listings vary from 5 to 8
lines of text. At the end of each line I had hit return. Between
listings, I had typed a double return. Before reading this thread, to
avoid the splitting of listings between columns and pages, I had added extra
spacing between listings at the bottom of columns and changed the size of
spaces in some cases from 12 pt. to 8 pt.
After reading this thread, I tried and failed with the following two
attempts:
With the widow/orphan and keep next paragraph settings at the top of the
document, I positioned the cursor just before the bottom listing in the
column created a dummy entry, using shift-return at the end of each line and
then hard-return at the end of the listing. It split the next listing
between columns.
I went back to the original document. This time I checked widow/orphan and
keep with next and then tried a replace single paragraph with manual line
break but nothing happened. When I unchecked keep with next, it found and
replaced some 700 hard returns. But once again, when I entered a dummy
listing with shift-return at the end of each line and hard return at the end
of the listing, it split what had been the column's bottom listing between
columns.
Suggestions, please?
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Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.
John McGhie <
[email protected]>
Consultant Technical Writer
Sydney, Australia +61 4 1209 1410
