My Outlook dilemma

[Horsepower]

Let me start by saying that I have followed Slipstick since Gus Hallgre
gave me a great testimonial about Sue Mosher in the mid 90s. I have bee
posting at the MS forums and have had great answers, but i still am no
sure what I want to do in this scenario.

I have Outlook 2007 and until my second job's organization upgrade
Exchange, was quite satisfied. I have 7 email accounts in my profile,
pop, 1 imap, 2 hotmail. The MS sign in client wants to create a separat
profile in Outlook, but I want to have everything in one plac
(profile).
Suggestions appreciated,
Thank yo

 

[Brian Tillman [MVP-Outlook]]

Let me start by saying that I have followed Slipstick since Gus Hallgren
gave me a great testimonial about Sue Mosher in the mid 90s. I have been
posting at the MS forums and have had great answers, but i still am not
sure what I want to do in this scenario.

I have Outlook 2007 and until my second job's organization upgraded
Exchange, was quite satisfied. I have 7 email accounts in my profile, 5
pop, 1 imap, 2 hotmail. The MS sign in client wants to create a separate
profile in Outlook, but I want to have everything in one place
(profile).
Suggestions appreciated,

Since Outlook 97, IMAP accounts and the Outlook Connector (since Outlook
2000), if that's what you're using to access Hotmail, have ALWAYS created
their own folder sets. There's simply no way to avoid that because those
account types are server-based and the server keeps track of its own folder
set which doesn't need to match the Outlook folder sets. Thus you need a
folder set that matches what's on the server. Your POP accounts will
aggregate with the Exchange account, but there's nothing you can do for the
IMAP account. If you switch to accessing your Hotmail accounts via POP, then
you can aggregate them with Exchange as well, but you'll lose access to any
Hotmail folder other than Inbox and it will be one-way, from Hotmail to your
PC.

 

[Horsepower]

Since Outlook 97, IMAP accounts and the Outlook Connector (sinc
Outlook
2000), if that's what you're using to access Hotmail, have ALWAY
created
their own folder sets. There's simply no way to avoid that becaus
those
account types are server-based and the server keeps track of its ow
folder
set which doesn't need to match the Outlook folder sets. Thus you nee
a
folder set that matches what's on the server. Your POP accounts will
aggregate with the Exchange account, but there's nothing you can do fo
the
IMAP account. If you switch to accessing your Hotmail accounts vi
POP, then
you can aggregate them with Exchange as well, but you'll lose access t
any
Hotmail folder other than Inbox and it will be one-way, from Hotmail t
your
PC.

So it looks like I would be better off just accessing the exchange mai
via OWA (outlook web access) and not having the convenience of all of m
day to day operations in one place

 

[Brian Tillman [MVP-Outlook]]

So it looks like I would be better off just accessing the exchange mail
via OWA (outlook web access) and not having the convenience of all of my
day to day operations in one place.

I'm not sure why you believe all your day-to-day operations won't be in one
place just because you'll have more than one folder set. All the folders will
be available at one time in one mail profile. Your Exchange calendar and your
Hotmail calendars will all be right there in the Calendar view of the
Navigation Pane. Your Exchange mail folders, your Hotmail mail folders, and
your IMAP folders will all be available at the same time. You can simply move
things around from one folder to the other, if you need to do that.

 

[Horsepower]

I'm not sure why you believe all your day-to-day operations won't be i
one
place just because you'll have more than one folder set. All th
folders will
be available at one time in one mail profile. Your Exchange calenda
and your
Hotmail calendars will all be right there in the Calendar view of the
Navigation Pane. Your Exchange mail folders, your Hotmail mai
folders, and
your IMAP folders will all be available at the same time. You ca
simply move
things around from one folder to the other, if you need to do that.

So since Microsoft online services forces creating it's own profile,
can set up all of my email and rss accounts in the new profile, the
import the calendar and contacts into the new profile. I just need t
have the last 2 months of only the pop emails imported as well. That wa
I don't have to go to 2 different profiles within Outlook. It's ver
confusing. Thank you.
(after that) hope my pda sync's correctly

 

[Leonid S. Knyshov // SBS Expert]

So since Microsoft online services forces creating it's own profile, I
can set up all of my email and rss accounts in the new profile, then
import the calendar and contacts into the new profile. I just need to
have the last 2 months of only the pop emails imported as well. That way
I don't have to go to 2 different profiles within Outlook. It's very
confusing. Thank you.
(after that) hope my pda sync's correctly.

It's actually easier.

Login to your newly created profile. As a user of Online Services, I
know what you mean by forced profile creation. It's the sign-in app that
causes trouble.
Recreate your account settings.
Reattach your old PST files. Do not import them. Just re-attach them by
going to File -> Open -> Outlook Data File.

I am going to test a procedure to automate all this.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you

 

[Horsepower]

It's actually easier.

Login to your newly created profile. As a user of Online Services, I
know what you mean by forced profile creation. It's the sign-in app
that
causes trouble.
Recreate your account settings.
Reattach your old PST files. Do not import them. Just re-attach them
by
going to File -> Open -> Outlook Data File.

I am going to test a procedure to automate all this.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you

Well, that sounded easy but here's what happened. I let the sign in app
create the new profile, then I opened my old "Outlook" pst file, but
there were no email accounts in there, just the exchange account. So I
thought I would add them and ended up with two copies of everything. So
I killed the new profile and I am back to checking exchange separately
through the web again. BTW I lost all of my exchange emails.

 

[Leonid S. Knyshov // SBS Expert]

Well, that sounded easy but here's what happened. I let the sign in app
create the new profile, then I opened my old "Outlook" pst file, but
there were no email accounts in there, just the exchange account. So I
thought I would add them and ended up with two copies of everything. So
I killed the new profile and I am back to checking exchange separately
through the web again. BTW I lost all of my exchange emails.

Sorry, that defies logic.

Yes, you would have two of everything. The idea was to transition from
one Outlook profile to another.

It is very difficult to actually lose Exchange e-mail, especially when
hosted by Microsoft, and would be very hard to do unless you used POP3
to access it.

My recommendation would be to work with someone locally to explain to
you how this works. It's not complicated to setup everything as it used
to be.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you

 

[Horsepower]

Sorry, that defies logic.

Yes, you would have two of everything. The idea was to transition from
one Outlook profile to another.

It is very difficult to actually lose Exchange e-mail, especially when
hosted by Microsoft, and would be very hard to do unless you used POP3
to access it.

My recommendation would be to work with someone locally to explain to
you how this works. It's not complicated to setup everything as i
used
to be.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you

Thank you for your involvement. After your advice, I printed a hel
file from Office online. I changed the default ost to the old pst and i
sucked the emails off the exchange server, so I didn't actually los
them, This has really been a pain, because with exchange 2003 I used po
and all worked to my satisfaction. I am now torn between using OWA
continuing to try to get it like it used to be, or just having my admi
forward it to an different email account. You have been very helpful.

BTW: I have instant notification set, and slipstick safelisted, but
never get notified

 

[Brian Tillman [MVP-Outlook]]

So since Microsoft online services forces creating it's own profile, I
can set up all of my email and rss accounts in the new profile, then
import the calendar and contacts into the new profile.

I don't believe this is true. Why do you believe an new profile is created?
Mail folder sets are not profiles.

I just need to
have the last 2 months of only the pop emails imported as well. That way
I don't have to go to 2 different profiles within Outlook. It's very
confusing. Thank you.
(after that) hope my pda sync's correctly.

Never import information from PSTs. You will lose data. Just include those
PSTs in the same mail profile.

 

[Brian Tillman [MVP-Outlook]]

I don't believe this is true. Why do you believe an new profile is created?
Mail folder sets are not profiles.

Based on what Mr. Knyshov has posted, the "Microsoft Online Services" is a
service that, when installed, does create a new mail profile, but it should be
a simple matter to add your existing data files to that profile. I'll let Mr.
Knyshov finish the thread.

 

[Leonid S. Knyshov // SBS Expert]

Leonid S. Knyshov // SBS Expert;131043 Wrote:

Thank you for your involvement. After your advice, I printed a help
file from Office online. I changed the default ost to the old pst and it
sucked the emails off the exchange server, so I didn't actually lose
them, This has really been a pain, because with exchange 2003 I used pop
and all worked to my satisfaction. I am now torn between using OWA,
continuing to try to get it like it used to be, or just having my admin
forward it to an different email account. You have been very helpful.

BTW: I have instant notification set, and slipstick safelisted, but I
never get notified?

We don't use the slipstick forums site. You are posting to a global
forum hosted by Microsoft at
news://msnews.microsoft.com/microsoft.public.outlook.general . That
could be why you are not getting reply notifications.

You simply need to use Exchange as it was designed to be used. That is,
all e-mail remains on the server and accessible at any time from
anywhere. Cached mode will simulate the POP3 local experience.

If you have an Exchange server, there is no reason to use POP3. You
might as well enjoy the full capabilities of the solution.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you

 

[Horsepower]

I don't believe this is true. Why do you believe an new profile i
created?
Mail folder sets are not profiles.

When MS online services creates the exchange profile, that profile i
(e-mail address removed), and all of my previous stuff is in th
"Outlook" profile. (Outlook 2007 won't let me add the exchange accoun
into the old default profile)

Never import information from PSTs. You will lose data. Just includ
those
PSTs in the same mail profile.

So how would I add those pst's into the ost that's created by onlin
services?

Thank you

 

[Horsepower]

OK So I allow MS Online to create it's profile, open the pst within tha
profile. How do I get it to check the email on the other 2 (no
exchange) pop accounts?
Thank you

 

[Brian Tillman [MVP-Outlook]]

OK So I allow MS Online to create it's profile, open the pst within that
profile. How do I get it to check the email on the other 2 (non
exchange) pop accounts?

Add those accounts to that same profile and make sure they're in the
send/receive group.

 

[Horsepower]

OK So I allow MS Online to create it's profile, open the pst withi that
profile. How do I get it to check the email on the other 2 (non
exchange) pop accounts?

Add those accounts to that same profile and make sure they're in the
send/receive group.

OK I think I have it done. Now to file tune it a little. I cannot ge
it to open to my personal contacts by default (which is the only place
have my 2000+ contacts).

Now my PDA will not sync because it says "a different profile wa
previously setup"

Thank you

 

[Brian Tillman [MVP-Outlook]]

OK I think I have it done. Now to file tune it a little. I cannot get
it to open to my personal contacts by default (which is the only place I
have my 2000+ contacts).

Can't get what to open your personal contacts? Where would you like them
opened?

Now my PDA will not sync because it says "a different profile was
previously setup"

Your PDA should sync with whatever profile you have as your default, but it
clearly depends on your sync software. Outlook is passive in the sync
process. There are no settings in Outlook that control the sync.

 

[Horsepower]

OK I think I have it done. Now to file tune it a little. I cannot get
it to open to my personal contacts by default (which is the only place I
have my 2000+ contacts).

Can't get what to open your personal contacts? Where would you like
them
opened?

I would like them to be the default contacts when I open Outlook, which
currently has no contacts listed. If I open "personal contacts" than
they are there.

Your PDA should sync with whatever profile you have as your default,
but it
clearly depends on your sync software. Outlook is passive in the sync
process. There are no settings in Outlook that control the sync.

Perhaps I should delete the old "Outlook" profile, making it delault
and reset my PDA and start the partnership over. Thank you.

 

[Horsepower]

Perhaps I should delete the old "Outlook" profile, making it delault and
reset my PDA and start the partnership over. Thank you.

And I didn't realize every peice of personal email now ends up on the
company server. I am throwing in the towel on this one. Thanks for all
of your help.

 

[Leonid S. Knyshov // SBS Expert]

Horsepower;132592 Wrote:
And I didn't realize every peice of personal email now ends up on the
company server. I am throwing in the towel on this one. Thanks for all
of your help.

It doesn't have to.

IMAP accounts have their own PSTs.
POP3 accounts can be set to have their own PSTs as of Outlook 2007.

Tools -> Account Settings -> Change Folder -> New Outlook Data File

Call it whatever you want if you don't like the name "Personal Folders".

This is a very flexible product.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Try Exchange Online http://bit.ly/free-exchange-trial
Please vote "helpful" if I helped you