Office 2003 and Proofing Tools 2003 problem

[Terry Farrell]

Guilty. I didn't read it fully as normally this question pops up when the
user hasn't got the Language pack!

But having now read the rest of the thread...

After installing the language pack through add/remove programs, I still
think you need to go to the Office Language Setting utility under Office
Tools to actually add Italian (and whichever other languages you need).
Otherwise they are available but not installed.

Terry

 

[Bob Buckland ?:-\)]

Hi Roger,

You may find MVP Cindy Meister's article on languages in Windows and
Word to be a bit of help. The whole area is a bit confusing
http://homepage.swissonline.ch/cindymeister/LangFmt.htm.

If, for example, a document has a Word style applied and that style has say, English(UK), as the default language for text that has
that style (i.e. Normal style would be the default) then even though you may be typing Words in Italian letter arrangement, the
style language could still be getting applied.

If you open a document that you have prepared that should be checked in Italian, use Ctrl+A to select the entire document then use
Tools=>Language to apply Italian to it, then run your Spell/Grammar check and see if you get different results from before.

You may want to use Format=>Style and modify or create styles that have Italian as the base language and then save those to the Word
'template' or as default settings.

I've included also a link below to the Word Spelling/Grammar newsgroups. You may want to followup there as well on setting things
up to work the way you want, consistently

===========
Bob Buckland,
Some progress with this, working (sort of) after going through your points.
I'll try and answer the questions:

Q1. Office 2003 Proofing Tools does show as a separate item in the
Add/Remove Programs.

Q2 .In Microsoft Office Tools, Italian is shown enabled, that is it is
shown in the right hand box as the second item, the first (and only other)
being English.

Q3. With an Italian language document open in Word, going
Tools/Language/(the option is then Set Language)

A box opens with three languages above a line and a great many others below.
Presumably those above the line are the ones installed.
The ones above the line are 1. English UK, 2. English US, 3. Italian. A
'List of Three' in this case

The List of Three: (installed languages)
Though I have been to this window before, apparently it is necessary to
double click on Italian to bring it to the top of the list. Only the
language at the top of the list is activated, even though the check box
'Detect Language Automatically' is checked. If this is not done when the
box 'Do NOT check spelling and grammar' is unchecked and click out ok, the
selected text is checked and many errors highlighted, but when the
spellchecker is opened, the default language is the one at the top of the
List of Three, and though many other language options are selectable,
Italian is not one of them.

Another wrinkle in the installed languages dialogue box is the check box for
'Do NOT check spelling or grammar'. This appears to be always checked at
first opening, after unchecking and closing out ok, it returns checked if
opened again. So disabled appears to be default.

So the progress...
Unchecking 'Do NOT check spelling or grammar' and clicking out ok, causes
errors in the 'selected' text to be green underlined.
Click: Tools/Spelling and Grammar then opens spellchecker in Italian for
the 'selected' text (but no longer highlighted).

So with your help I think I'm there, but it is a of a bit rigmarole. In Word
I'd expected the spellchecker to behave in the installed language just as it
does in the default language, checking the whole document immediately on
opening after automatically detecting the document language and with having
to select any text, and checking the whole document as I went along. I
believe that is how it is 'supposed ' to work.

Thanks for your help, and apologies if my descriptions are somewhat
confusing to follow.
Pleased to expand on any confusing point.

Roger R >>
--
Bob Buckland ?
MS Office System Products MVP
*courtesy is not expensive and can pay big dividends*

A. Specific newsgroup/discussion group mentioned in this message:
news://msnews.microsoft.com/microsoft.public.word.spelling.grammar
or via browser:
http://microsoft.com/communities/newsgroups/en-us/?dg=microsoft.public.word.spelling.grammar

B. MS Office Community discussion/newsgroups via Web Browser
http://microsoft.com/office/community/en-us/default.mspx
or
Microsoft hosted newsgroups via Outlook Express/newsreader
news://msnews.microsoft.com

 

[Bob Buckland ?:-\)]

Hi Roger,

You may find MVP Cindy Meister's article on languages in Windows and
Word to be a bit of help. The whole area is a bit confusing
http://homepage.swissonline.ch/cindymeister/LangFmt.htm.

If, for example, a document has a Word style applied and that style has say, English(UK), as the default language for text that has
that style (i.e. Normal style would be the default) then even though you may be typing Words in Italian letter arrangement, the
style language could still be getting applied.

If you open a document that you have prepared that should be checked in Italian, use Ctrl+A to select the entire document then use
Tools=>Language to apply Italian to it, then run your Spell/Grammar check and see if you get different results from before.

You may want to use Format=>Style and modify or create styles that have Italian as the base language and then save those to the Word
'template' or as default settings.

I've included also a link below to the Word Spelling/Grammar newsgroups. You may want to followup there as well on setting things
up to work the way you want, consistently

===========
Bob Buckland,
Some progress with this, working (sort of) after going through your points.
I'll try and answer the questions:

Q1. Office 2003 Proofing Tools does show as a separate item in the
Add/Remove Programs.

Q2 .In Microsoft Office Tools, Italian is shown enabled, that is it is
shown in the right hand box as the second item, the first (and only other)
being English.

Q3. With an Italian language document open in Word, going
Tools/Language/(the option is then Set Language)

A box opens with three languages above a line and a great many others below.
Presumably those above the line are the ones installed.
The ones above the line are 1. English UK, 2. English US, 3. Italian. A
'List of Three' in this case

The List of Three: (installed languages)
Though I have been to this window before, apparently it is necessary to
double click on Italian to bring it to the top of the list. Only the
language at the top of the list is activated, even though the check box
'Detect Language Automatically' is checked. If this is not done when the
box 'Do NOT check spelling and grammar' is unchecked and click out ok, the
selected text is checked and many errors highlighted, but when the
spellchecker is opened, the default language is the one at the top of the
List of Three, and though many other language options are selectable,
Italian is not one of them.

Another wrinkle in the installed languages dialogue box is the check box for
'Do NOT check spelling or grammar'. This appears to be always checked at
first opening, after unchecking and closing out ok, it returns checked if
opened again. So disabled appears to be default.

So the progress...
Unchecking 'Do NOT check spelling or grammar' and clicking out ok, causes
errors in the 'selected' text to be green underlined.
Click: Tools/Spelling and Grammar then opens spellchecker in Italian for
the 'selected' text (but no longer highlighted).

So with your help I think I'm there, but it is a of a bit rigmarole. In Word
I'd expected the spellchecker to behave in the installed language just as it
does in the default language, checking the whole document immediately on
opening after automatically detecting the document language and with having
to select any text, and checking the whole document as I went along. I
believe that is how it is 'supposed ' to work.

Thanks for your help, and apologies if my descriptions are somewhat
confusing to follow.
Pleased to expand on any confusing point.

Roger R >>
--
Bob Buckland ?
MS Office System Products MVP
*courtesy is not expensive and can pay big dividends*

A. Specific newsgroup/discussion group mentioned in this message:
news://msnews.microsoft.com/microsoft.public.word.spelling.grammar
or via browser:
http://microsoft.com/communities/newsgroups/en-us/?dg=microsoft.public.word.spelling.grammar

B. MS Office Community discussion/newsgroups via Web Browser
http://microsoft.com/office/community/en-us/default.mspx
or
Microsoft hosted newsgroups via Outlook Express/newsreader
news://msnews.microsoft.com

 

[Bob Buckland ?:-\)]

Hi Roger,

You may find MVP Cindy Meister's article on languages in Windows and
Word to be a bit of help. The whole area is a bit confusing
http://homepage.swissonline.ch/cindymeister/LangFmt.htm.

If, for example, a document has a Word style applied and that style has say, English(UK), as the default language for text that has
that style (i.e. Normal style would be the default) then even though you may be typing Words in Italian letter arrangement, the
style language could still be getting applied.

If you open a document that you have prepared that should be checked in Italian, use Ctrl+A to select the entire document then use
Tools=>Language to apply Italian to it, then run your Spell/Grammar check and see if you get different results from before.

You may want to use Format=>Style and modify or create styles that have Italian as the base language and then save those to the Word
'template' or as default settings.

I've included also a link below to the Word Spelling/Grammar newsgroups. You may want to followup there as well on setting things
up to work the way you want, consistently

===========
Bob Buckland,
Some progress with this, working (sort of) after going through your points.
I'll try and answer the questions:

Q1. Office 2003 Proofing Tools does show as a separate item in the
Add/Remove Programs.

Q2 .In Microsoft Office Tools, Italian is shown enabled, that is it is
shown in the right hand box as the second item, the first (and only other)
being English.

Q3. With an Italian language document open in Word, going
Tools/Language/(the option is then Set Language)

A box opens with three languages above a line and a great many others below.
Presumably those above the line are the ones installed.
The ones above the line are 1. English UK, 2. English US, 3. Italian. A
'List of Three' in this case

The List of Three: (installed languages)
Though I have been to this window before, apparently it is necessary to
double click on Italian to bring it to the top of the list. Only the
language at the top of the list is activated, even though the check box
'Detect Language Automatically' is checked. If this is not done when the
box 'Do NOT check spelling and grammar' is unchecked and click out ok, the
selected text is checked and many errors highlighted, but when the
spellchecker is opened, the default language is the one at the top of the
List of Three, and though many other language options are selectable,
Italian is not one of them.

Another wrinkle in the installed languages dialogue box is the check box for
'Do NOT check spelling or grammar'. This appears to be always checked at
first opening, after unchecking and closing out ok, it returns checked if
opened again. So disabled appears to be default.

So the progress...
Unchecking 'Do NOT check spelling or grammar' and clicking out ok, causes
errors in the 'selected' text to be green underlined.
Click: Tools/Spelling and Grammar then opens spellchecker in Italian for
the 'selected' text (but no longer highlighted).

So with your help I think I'm there, but it is a of a bit rigmarole. In Word
I'd expected the spellchecker to behave in the installed language just as it
does in the default language, checking the whole document immediately on
opening after automatically detecting the document language and with having
to select any text, and checking the whole document as I went along. I
believe that is how it is 'supposed ' to work.

Thanks for your help, and apologies if my descriptions are somewhat
confusing to follow.
Pleased to expand on any confusing point.

Roger R >>
--
Bob Buckland ?
MS Office System Products MVP
*courtesy is not expensive and can pay big dividends*

A. Specific newsgroup/discussion group mentioned in this message:
news://msnews.microsoft.com/microsoft.public.word.spelling.grammar
or via browser:
http://microsoft.com/communities/newsgroups/en-us/?dg=microsoft.public.word.spelling.grammar

B. MS Office Community discussion/newsgroups via Web Browser
http://microsoft.com/office/community/en-us/default.mspx
or
Microsoft hosted newsgroups via Outlook Express/newsreader
news://msnews.microsoft.com

 

[Bob Buckland ?:-\)]

Hi Roger,

You may find MVP Cindy Meister's article on languages in Windows and
Word to be a bit of help. The whole area is a bit confusing
http://homepage.swissonline.ch/cindymeister/LangFmt.htm.

If, for example, a document has a Word style applied and that style has say, English(UK), as the default language for text that has
that style (i.e. Normal style would be the default) then even though you may be typing Words in Italian letter arrangement, the
style language could still be getting applied.

If you open a document that you have prepared that should be checked in Italian, use Ctrl+A to select the entire document then use
Tools=>Language to apply Italian to it, then run your Spell/Grammar check and see if you get different results from before.

You may want to use Format=>Style and modify or create styles that have Italian as the base language and then save those to the Word
'template' or as default settings.

I've included also a link below to the Word Spelling/Grammar newsgroups. You may want to followup there as well on setting things
up to work the way you want, consistently

===========
Bob Buckland,
Some progress with this, working (sort of) after going through your points.
I'll try and answer the questions:

Q1. Office 2003 Proofing Tools does show as a separate item in the
Add/Remove Programs.

Q2 .In Microsoft Office Tools, Italian is shown enabled, that is it is
shown in the right hand box as the second item, the first (and only other)
being English.

Q3. With an Italian language document open in Word, going
Tools/Language/(the option is then Set Language)

A box opens with three languages above a line and a great many others below.
Presumably those above the line are the ones installed.
The ones above the line are 1. English UK, 2. English US, 3. Italian. A
'List of Three' in this case

The List of Three: (installed languages)
Though I have been to this window before, apparently it is necessary to
double click on Italian to bring it to the top of the list. Only the
language at the top of the list is activated, even though the check box
'Detect Language Automatically' is checked. If this is not done when the
box 'Do NOT check spelling and grammar' is unchecked and click out ok, the
selected text is checked and many errors highlighted, but when the
spellchecker is opened, the default language is the one at the top of the
List of Three, and though many other language options are selectable,
Italian is not one of them.

Another wrinkle in the installed languages dialogue box is the check box for
'Do NOT check spelling or grammar'. This appears to be always checked at
first opening, after unchecking and closing out ok, it returns checked if
opened again. So disabled appears to be default.

So the progress...
Unchecking 'Do NOT check spelling or grammar' and clicking out ok, causes
errors in the 'selected' text to be green underlined.
Click: Tools/Spelling and Grammar then opens spellchecker in Italian for
the 'selected' text (but no longer highlighted).

So with your help I think I'm there, but it is a of a bit rigmarole. In Word
I'd expected the spellchecker to behave in the installed language just as it
does in the default language, checking the whole document immediately on
opening after automatically detecting the document language and with having
to select any text, and checking the whole document as I went along. I
believe that is how it is 'supposed ' to work.

Thanks for your help, and apologies if my descriptions are somewhat
confusing to follow.
Pleased to expand on any confusing point.

Roger R >>
--
Bob Buckland ?
MS Office System Products MVP
*courtesy is not expensive and can pay big dividends*

A. Specific newsgroup/discussion group mentioned in this message:
news://msnews.microsoft.com/microsoft.public.word.spelling.grammar
or via browser:
http://microsoft.com/communities/newsgroups/en-us/?dg=microsoft.public.word.spelling.grammar

B. MS Office Community discussion/newsgroups via Web Browser
http://microsoft.com/office/community/en-us/default.mspx
or
Microsoft hosted newsgroups via Outlook Express/newsreader
news://msnews.microsoft.com

 

[Roger R]

Terry,

I suspect in the majority of cases your presumption would have been correct.

Yes it does need installing in Office Tools, but I had already done that.
My difficulty seems to have been how to invoke the checker for the selected
language.

I have described this in a reply to Bob Buckland, and I have revised my
words slightly in light of experience.
In Word, first, under Tools/Language/Set Language the desired language,
though in the installed list, must be double clicked to invoke it and bring
it to the top of the installed list if its not already there.
It's not good enough to simply to be in the installed list.
If this is not done the spellchecker will open in default (English)

In this same dialogue box are two check boxes:
'Do NOT enable spellchecker'
'Detect language automatically'

The first of these can get stuck in the checked mode.
Certainly it will open in that mode if a default language document has been
opened in the interim.

Before starting any language selection it is necessary to 'select' the whole
of the text to be checked in the desired language (Italian). Then, after
going through the Tools/ Set Language routine and unchecking 'Do NOT enable
spellchecker' and clicking out ok, the selected text (still black
background) will have the (Italian) errors highlighted. At that stage the
text may then be deselected and the spellchecker opened which will then be
found to be in the desired (Italian) language and work as expected.

The 'detect language automatically' function does not appear to work,
requiring language selection as above if a new document in English(default)
has -in the interim- been opened.

I thought it might be more automatic than it is, functioning just like the
default language spellchecker, that begins as soon as the document is
opened.

So I have it working now, but it is something of a palaver if languages are
being switched frequently, and I may have some difficulty explaining it to
the rest of my language class.

Is this mode of operation what you would have expected?

Roger R

 

[Roger R]

Terry,

I suspect in the majority of cases your presumption would have been correct.

Yes it does need installing in Office Tools, but I had already done that.
My difficulty seems to have been how to invoke the checker for the selected
language.

I have described this in a reply to Bob Buckland, and I have revised my
words slightly in light of experience.
In Word, first, under Tools/Language/Set Language the desired language,
though in the installed list, must be double clicked to invoke it and bring
it to the top of the installed list if its not already there.
It's not good enough to simply to be in the installed list.
If this is not done the spellchecker will open in default (English)

In this same dialogue box are two check boxes:
'Do NOT enable spellchecker'
'Detect language automatically'

The first of these can get stuck in the checked mode.
Certainly it will open in that mode if a default language document has been
opened in the interim.

Before starting any language selection it is necessary to 'select' the whole
of the text to be checked in the desired language (Italian). Then, after
going through the Tools/ Set Language routine and unchecking 'Do NOT enable
spellchecker' and clicking out ok, the selected text (still black
background) will have the (Italian) errors highlighted. At that stage the
text may then be deselected and the spellchecker opened which will then be
found to be in the desired (Italian) language and work as expected.

The 'detect language automatically' function does not appear to work,
requiring language selection as above if a new document in English(default)
has -in the interim- been opened.

I thought it might be more automatic than it is, functioning just like the
default language spellchecker, that begins as soon as the document is
opened.

So I have it working now, but it is something of a palaver if languages are
being switched frequently, and I may have some difficulty explaining it to
the rest of my language class.

Is this mode of operation what you would have expected?

Roger R

 

[Roger R]

Terry,

I suspect in the majority of cases your presumption would have been correct.

Yes it does need installing in Office Tools, but I had already done that.
My difficulty seems to have been how to invoke the checker for the selected
language.

I have described this in a reply to Bob Buckland, and I have revised my
words slightly in light of experience.
In Word, first, under Tools/Language/Set Language the desired language,
though in the installed list, must be double clicked to invoke it and bring
it to the top of the installed list if its not already there.
It's not good enough to simply to be in the installed list.
If this is not done the spellchecker will open in default (English)

In this same dialogue box are two check boxes:
'Do NOT enable spellchecker'
'Detect language automatically'

The first of these can get stuck in the checked mode.
Certainly it will open in that mode if a default language document has been
opened in the interim.

Before starting any language selection it is necessary to 'select' the whole
of the text to be checked in the desired language (Italian). Then, after
going through the Tools/ Set Language routine and unchecking 'Do NOT enable
spellchecker' and clicking out ok, the selected text (still black
background) will have the (Italian) errors highlighted. At that stage the
text may then be deselected and the spellchecker opened which will then be
found to be in the desired (Italian) language and work as expected.

The 'detect language automatically' function does not appear to work,
requiring language selection as above if a new document in English(default)
has -in the interim- been opened.

I thought it might be more automatic than it is, functioning just like the
default language spellchecker, that begins as soon as the document is
opened.

So I have it working now, but it is something of a palaver if languages are
being switched frequently, and I may have some difficulty explaining it to
the rest of my language class.

Is this mode of operation what you would have expected?

Roger R

 

[Roger R]

Terry,

I suspect in the majority of cases your presumption would have been correct.

Yes it does need installing in Office Tools, but I had already done that.
My difficulty seems to have been how to invoke the checker for the selected
language.

I have described this in a reply to Bob Buckland, and I have revised my
words slightly in light of experience.
In Word, first, under Tools/Language/Set Language the desired language,
though in the installed list, must be double clicked to invoke it and bring
it to the top of the installed list if its not already there.
It's not good enough to simply to be in the installed list.
If this is not done the spellchecker will open in default (English)

In this same dialogue box are two check boxes:
'Do NOT enable spellchecker'
'Detect language automatically'

The first of these can get stuck in the checked mode.
Certainly it will open in that mode if a default language document has been
opened in the interim.

Before starting any language selection it is necessary to 'select' the whole
of the text to be checked in the desired language (Italian). Then, after
going through the Tools/ Set Language routine and unchecking 'Do NOT enable
spellchecker' and clicking out ok, the selected text (still black
background) will have the (Italian) errors highlighted. At that stage the
text may then be deselected and the spellchecker opened which will then be
found to be in the desired (Italian) language and work as expected.

The 'detect language automatically' function does not appear to work,
requiring language selection as above if a new document in English(default)
has -in the interim- been opened.

I thought it might be more automatic than it is, functioning just like the
default language spellchecker, that begins as soon as the document is
opened.

So I have it working now, but it is something of a palaver if languages are
being switched frequently, and I may have some difficulty explaining it to
the rest of my language class.

Is this mode of operation what you would have expected?

Roger R

 

[Roger R]

Bob Buckland,

Thanks for Cindy Meister's article and the newsgroup links.
Now I have an idea how to get it to work and what is going on I'll try and
get my head round the Format Styles to get consistent results.

Thanks again.

Roger R

 

[Roger R]

Bob Buckland,

Thanks for Cindy Meister's article and the newsgroup links.
Now I have an idea how to get it to work and what is going on I'll try and
get my head round the Format Styles to get consistent results.

Thanks again.

Roger R

 

[Roger R]

Bob Buckland,

Thanks for Cindy Meister's article and the newsgroup links.
Now I have an idea how to get it to work and what is going on I'll try and
get my head round the Format Styles to get consistent results.

Thanks again.

Roger R

 

[Roger R]

Bob Buckland,

Thanks for Cindy Meister's article and the newsgroup links.
Now I have an idea how to get it to work and what is going on I'll try and
get my head round the Format Styles to get consistent results.

Thanks again.

Roger R

 

[Terry Farrell]

I see Bob has recommended reading Cindy's article on this. (She is certainly
an expert in this area.) I clearly remember that there has always been some
doubts over the way Word automatically detects different languages: Cindy is
definitely the person to know about it.

Terry

 

[Terry Farrell]

I see Bob has recommended reading Cindy's article on this. (She is certainly
an expert in this area.) I clearly remember that there has always been some
doubts over the way Word automatically detects different languages: Cindy is
definitely the person to know about it.

Terry

 

[Terry Farrell]

I see Bob has recommended reading Cindy's article on this. (She is certainly
an expert in this area.) I clearly remember that there has always been some
doubts over the way Word automatically detects different languages: Cindy is
definitely the person to know about it.

Terry

 

[Terry Farrell]

I see Bob has recommended reading Cindy's article on this. (She is certainly
an expert in this area.) I clearly remember that there has always been some
doubts over the way Word automatically detects different languages: Cindy is
definitely the person to know about it.

Terry