ON 2007 Beta 2-How to manually move or rename notebooks?

[Rainald Taesler]

I completely agree. But some people always feel the need for that little
bit of extra safety.

Would doubles storage really add to safety?
For sure there are situations where "belt + suspender" are of help. ;-)
But there are other situations where using both together one might hang
oneself <bg>.

AFAICS it will only add to the contrary of security if one carries around a
second set of files. It's similar to the situation with C/S database
systems. Any database administrator will explain what pseudo-security by
thinking in terms of redundancy on different computers does mean ...

They may need to make certain that they can get to a
.ONE file even if the cache gets corrupted.

*NEED* that?
Perhaps *want* it because of not yet being using to the new concepts.

And they may want to do that when they aren't at home using the desktop.

Not really a working concept. Backups on external media (or even in a safe
location on the notebook, not in the work area) for the case of crashes, OK.
But not more, IMHO.

The only need to store notebooks locally on a portable device for *usage*
(as long as one does not have just this one only computer [as had been my
situation for one-and-half dozens of years until I finally gave in last
year]<bg>) I could see, would be a scenario where one has *personal*
notebooks and does not want to see those on a computer at work for
*privacy* reasons.
But in so far OneNote offers file-encryption. Though yet untested, I think
that this should do.

Rainald

 

[Rainald Taesler]

[...] Once you have closed all

notebooks on your tablet and closed ON, you can delete whatever is left of
the cache on the tablet. Run a file compression (Tools, Options, Others)
on your desktop before opening the notebooks on your tablet.

Defragmenting the drive might be of use too.

Rainald

 

[OneDave]

Grant, I am happy to report that this cleanup procedure worked well for me.
The only thing I did differently, was I completely uninstalled ON2007,
deleted the ON data files, etc., and re-installed ON2007 onto the tablet
before I established the intended shared notebook to the laptop.

Thanks for providing the detailed procedure!

Dave
---------------------------------------------

Also, if I get my desktop's ON 2007 notebooks all in order, is there a way to
clean up my tablet so that the ON sync has a fresh start?

First, uncheck that { File / Sync / Work Offline } menu item. This will
get the changes you have made on each machine back out of the cache on
each machine and into the primary files.

Let each sit with OneNote running for a while to make sure all that
decacheing is finished.

Close all the notebooks on both machines. This will delete the caches on
both machines and "disconnect" the notebook from OneNote so you can
safely move the notebook folders around.

Use Windows Explorer to move all the notebook folders to the desktop. Do
not attempt to reorganize them at all. Only move the whole notebook
folder as a unit. Do not attempt to move sections individually. Just get
all the main existing notebook folders somewhere on the desktop's hard
drive. Essentially, you could just move all the laptop's notebooks to the
same main folder where all your notebooks are currently stored on the
desktop. Note: you do not need to have them all under one parent folder.
It is just more convenient most of the time. Warning: if any of the
notebook folders from your laptop have the same name as any of the
notebook folders on your desktop then you do not want to just mix them
together. This will cause a mess. The safest thing to do is to create a
completely separate folder on your desktop to temporarily hold the
notebook folders from your laptop and put all the laptop's notebook
folders there.

Now that everything is on the desktop, open all the notebooks on the
desktop. Basically, you just choose { File / Open Notebook } and browse
to the notebook's folder. You just select it in the list and click the
[Open] button. Since the notebook folder is just a regular folder then
OneNote doesn't know to treat it as a "Notebook" until you do this.
Naturally, if you just double-click the notebook folder, OneNote doesn't
know the difference and will just browse into that folder.

Now use OneNote to reorganize all the notebooks. You can drag and drop
entire section groups or just sections or pages anywhere you want them.
OneNote will fix up all the links that may be on all the included pages.
Warning: If you try to move these files using Windows Explorer then there
is no way OneNote can know what is going on and it will loose track of
all the links.

If you ended up with duplicate sections or pages due to your attempt at
an end run then you will have to manually sort out which parts you want
from each page.

Once you have everything organized then close the notebooks that were
just temporary and use Windows Explorer to delete the folders and
whatever may be left in them. Just make sure you didn't miss anything
first.

Now, from your laptop, and within OneNote, browse over your network
connection to open the notebooks that are stored on the desktop. OneNote
will just create a cache file on your Laptop but won't actually copy the
original files to the laptop. You will not have direct access to the
files on your laptop. But then again, you will have more room left over
on your laptop's HDD.

If you think you will NEED direct access to the files on the laptop then
you should reverse the procedure here so that the original files are on
your laptop and the cache-only version is on your desktop. It is even
possible to have some of the original notebooks on one machine and some
on another and then open them over the network from the other machine.
But I would only recommend this for an expert who can keep track of this
kind of convoluted system and wouldn't have needed these instructions in
the first place. You can also only do this for whole notebooks, not for
individual sections. If you really need the original files of one section
file and its associated audio files etc. available for direct access on
the laptop then you should move that section to a completely separate
notebook.

Now use