Page numbering in footer (if 2 pages)

[Suzanne S. Barnhill]

There should be no sections other than Section 1, and that section should
have a First Page Footer, in which you put the IF field, and a Footer, in
which you put a simple PAGE field (since the Footer is irrelevant unless you
have more than one page).



Are you saying I don't need any IF field in either the
First Page Footer or the Section 1 Footer? I don't
understand how that will work. When the document is one
or two pages, page one is still a Different First Page,
so if the footer has no IF field, the page number will
always appear.

 

[Suzanne S. Barnhill]

I fully understand that. There is no need for a section break, so there is
no need to talk of sections. With "Different first page" selected, she puts
a simple PAGE field in the Footer (which will be irrelevant unless there's
more than one page) and the IF field in the First Page Footer, so that the
page number appears only if there's more than one page. I stand by what I
said: she does not need an IF field in the Footer, only in the First Page
Footer.

I have just tested this, and it is working perfectly for me (Word 2003):

In the Footer: Page { PAGE }

In the First Page Footer: { IF { NUMPAGES } > 1 "Page { PAGE }" }

This even updates automatically (though I don't always have that experience
with conditional fields in footers).

 

[Paula]

I just did EXACTLY what Suzanne did, and I get no footer
on the first page when the merged document is two pages.
Maybe it's just a bug with Word 2000?

 

[Jean-Guy Marcil]

Bonjour,

Dans son message, < Paula > écrivait :
In this message, < Paula > wrote:

| I just did EXACTLY what Suzanne did, and I get no footer
| on the first page when the merged document is two pages.
| Maybe it's just a bug with Word 2000?
|

Did you do a PrintPreview after the merge?

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Charles Kenyon]

So you have both a "Footer" and a "First Page Footer?" You need the code in
the "First Page Footer" as well as either the same code or a simple "Page
{ Page }" in the "Footer." This is why I was saying you do not need this
formatted to have a different first page. The same code will work on all
pages.


I just did EXACTLY what Suzanne did, and I get no footer
on the first page when the merged document is two pages.
Maybe it's just a bug with Word 2000?

 

[Paula]

The Print Preview shows no footer on the first page.

 

[Charles Kenyon]

Paula,

I'm about to give up. Read the messages I've posted about "different first
page."

 

[Jean-Guy Marcil]

Bonjour,

Dans son message, < Paula > écrivait :
In this message, < Paula > wrote:

|| The Print Preview shows no footer on the first page.
||||
|||
||| Did you do a PrintPreview after the merge?
|||

Paula, it is working for Suzanne, Charles and myself. So obviously either
you are doing something wrong or your software is buggy!

Suzanne posted very explicit instructions:
<q>
{ IF { NUMPAGES } > 1 "Page { PAGE }" }

FalseText is not required. A section break is not required. "Different first
page" is required. To recap:

Create the template. In the Footer, insert "Page { PAGE }." Then check the
box for "Different first page." In the First Page Footer, insert the field
above. All field delimiters (the things that look like braces but can't be
entered from the keyboard) must be inserted using Ctrl+F9 (though the Page
and NumPages fields can be inserted using the "Insert Page Number" and
"Insert Number of Pages" buttons on the Header and Footer toolbar).
<\q>

Make sure you enter the curly braces with CTRL-F9 and that you put spaces
before and after the > and it should work. If it does not, just to make sure
your document is not corrupt in some way, try it on a brand new document
that has a few lines of text and a page break so that you can see the page
numbers on both pages, then remove the page break and see if the number
disappears from page 1. If it works it means that you did something wrong in
the other document or that it is corrupted. If it does not work, then you
are either doing something wrong or your software is corrupt. To make sure
it is not the former, try it on another machine with a brand new document.

--
Salut!
_______________________________________
Jean-Guy Marcil - Word MVP
(e-mail address removed)
Word MVP site: http://www.word.mvps.org

 

[Charles Kenyon]

She thinks she needs a different first page setting. She does not have the
code (or anything else) in her first page footer. She either needs to get
rid of the unnecessary different first page setting or put the code in the
first page footer.

 

[Suzanne S. Barnhill]

Charles I think she said at some point that she has a different header on
the first page.

 

[Paula]

All,

Thank you for your assistance. I had to work on other
priorities. This is what finally worked (although when I
first tried, it did not - maybe a bug in Word 2000?)

First Page Footer: { IF { NUMPAGES } > 1 "Page {
PAGE }" } and

Footer: Page { PAGE }


Paula

 

[Suzanne S. Barnhill]

My guess is it just required a field update to "take."



All,

Thank you for your assistance. I had to work on other
priorities. This is what finally worked (although when I
first tried, it did not - maybe a bug in Word 2000?)

First Page Footer: { IF { NUMPAGES } > 1 "Page {
PAGE }" } and

Footer: Page { PAGE }


Paula