Printing in Office 2004 vs. Office X

[Clive Huggan]

Dear [whoever],

I wouldn't rely on font substitution in relation to New York font (which was
one of the *original* fonts designed by Apple for dot matrix printers, and
therefore the standard default many years ago: New York = dot matrix Times,
geddit? ;-)

You should apply Times New Roman either by re-defining the style(s)
containing New York or, if directly formatted, by doing a Find+Replace
command.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
Avoid long delays before your post appears -- use Entourage or newsreader
software -- see http://word.mvps.org/Mac/AccessNewsgroups.html
============================================================

THANK YOU!!!
The problem was that the default setting in the "Print What" menu was
"Print Document with Mark-up."
The "hidden text" box was already unchecked in all the preference
menus, (View and Print); all the updates already installed. There was
a font substution necessary (New York into Times New Roman ... I
think, since this novel took five years to write, earlier sections
might have been written in Word for Windows, which had font named New
York). The thing that finally made the difference was finding that
indeed, the document being printed was "Document with Mark-up" even
though there were no mark-ups within the text.
So, thank you all, it took a village to solve this problem, but the
problem (I hope) has been solved.
THank you,
Dr.G.

Sorry for the typo - '04 is what I meant

First of all, thank you for all this input. I know you wish I weren't
having this problem; believe me, I wish I weren't having it too.
I have done everything everyone has suggested.
"Open the file in '03" does me no good; the problem is between Office X
and Office 2004.
In any case, the Preferences and Font Substitution button are set to
"Microsoft Word 2000-2004 and X."

But what happens if you click the Font Substitution button?

The document is a novel. It has no pages that have any different
settings than any other. No pictures, no landscape or portrait
sections; no inserts. 417 pages of text. The font is Times New Roman
12.
The document was created in Office X. The margins are Top 1", Bottom
0.8" Right 1.25"; Left 1.25".
When I open this document in Office 2004, the page count is identical,
and the margins are identical. If I look at it through Print Preview
from the File menu, it looks fine. But when I click "File/Print" and
see a Quick Preview, it looks the way it does when it actually prints,
which is, indeed, all squeezed up into the top left corner, with big
right and bottom margins. The printed copy has margins of
approximately Top 1", Bottom 3.25", Left 1" and Right 2.75". The page
count is identical, and the last word on the page is identical. (Page
breaks, in other words.)

I think Daiya is on track about the Track Changes issue... This wasn't
apparent from your earlier posts, but the measurements help a great deal.

When you say, "check your printer settings and make sure "draft font"
isn't checked," what do you mean? Where are those Printer Settings?
I'm using an HP 6110 All-in-one Printer (with updated software and
drivers) and do not see any place in the application itself for Printer
Settings, nor on the Printer. Do you mean in my printer software, or
in Word? I can't find it.

In the Print dialog make sure that your printer is indicated by name in the
top (Printer list & that the Preset: displays as Standard. In the 3rd list
check the settings for Paper Handling & Print Settings... See that eerything
is set to the correct paper size & that there is no Scaling turned ou. There
may not be a "Draft" setting but there should be a setting of some sort for
print quality. My reference, though, was to Word Menu>Preferences>View -
make sure there is no check in the box for Draft Font there (although it
*shouldn't* affect printing).

Thanks again for everyone's input. As I said, I can print out in
Office X, (thank heavens) but I would like to solve this problem and
make use of Office 2004, since I've already bought it.
Thank you
Dr. G.

Regards |:>)
Bob Jones
[MVP] Office:Mac

John McGhie [MVP - Word and Word Macintosh] wrote:
How much of a change are we talking about here?

Word X and Word 2004 both use the Mac operating system to render fonts and
draw the screen, but they use different mechanisms.

Word X uses QuickDraw, which does not support Unicode. Word 2004 uses
ATSUI
(Apple Type Services for Unicode Interface). These two are similar but
there is a slight difference in rendering: one to three per cent, depending
on the way the characters in fonts are hinted and rendered.

If your document is correctly formatted (i.e. Your styles are properly
defined to produce a stable document) you won't see the difference. If it
isn't, you will indeed get text moving from page to page and margin
turnovers at a different point on the line.

If you want, we could tell you how to set up your styles so you get almost
exactly the same results regardless of which version of Word you use, Mac
or
PC, from Word 97 all the way to Word 2007.

Post back if you need this.

On 23/11/06 5:00 AM, in article
(e-mail address removed), "drgooply"

Nope. Did all that you suggested. Still, when I open, in Word 2004,
the document that was created in Word X, and print it, the font and the
margins are different. I could adjust the font and the margins, I
suppose, but then the page count is completely off.
I am still open to suggestions.
THank you.
Dr.G.
CyberTaz wrote:
OK, now that you've gotten 'round to what I originally suggested ,
let's
proceed...

Even if you've done any of this previously;

1- Go to the Apple web site & download the 10.4.8 Combo updater for Intel
which you will find here:
http://www.apple.com/support/downloads/macosx1048updateintel.html

2- Run Disk Utility - Repair Disk Permissions after updating
(if you're not familiar with it, your Applications folder contains a
Utilities folder, within which you'll find the utility program called
Disk
Utility. Select your HD in the left list & click Repair Disk Permissions
-
should take ~ 1-2 mins.)

3- Go to the Mactopia site & download the 11.3 Combo updater:
http://www.microsoft.com/mac/

4- Run Disk Utility - Repair Disk Permissions after installing

5- Restart your Mac

6- Crank up Word 2003 to see if we've made any progress - let us know
either
way.
--
Regards |:>)
Bob Jones
[MVP] Office:Mac


(Forgive me if this posts twice. I am not skilled at posting to a
group.)
I have now done everything suggested. I disabled the duplicate fonts
with the higher version number, and I also uninstalled and reinstalled
my printer software, after hearing from HP that the software needed to
be upgraded for the Intel Macs.
And still, the document created in Office X does not print correctly in
Office 2004. The font and the margins are all wrong. This is a 417 p.
document that represents 5 years of work. It needs to be presented
properly. Thank heavens I did not trash Office X.
I am open to any other suggestions.
Thank you
Dr.G.

drgooply wrote:
Please disregard this. Soon as it posted, I found the version number.
Will try your suggestion. Thanks.
d.
drgooply wrote:
Thank you. Live and learn. THere is indeed a dot next to the font I
am using (Times New Roman.) And when I expand it, there is a dot next
to Bold, Bold Italic, Italic and Regular. There are duplicates of
each
of these. I am not able, however to "hover over" each one to see the
version number. Should I just disable the ones with the dot? How can
I find the version number?
Thanks for your help
Dr.G.
Beth Rosengard wrote:
Font Book is an Apple application which you should find in your user
Applications folder. It comes with the system (OS X).

Beth


On 11/20/06 10:42 PM, in article
(e-mail address removed), "drgooply"

What do you mean, "Open the FontBook application?"

Beth Rosengard wrote:
It could be because Office 2004 uses some different (Unicode)
fonts than
Office X, even though the names are the same (like Times New
Roman). If
that's the case, you *may* be able to solve the problem by using
FontBook to
disable the Unicode version of the font. That would force Office
2004 to
use the same version as Office X.

Open the FontBook application. On the left, select All Fonts and
navigate
to the font you've used in the document. If there's a dot to the
right of
the font name, then you have duplicate versions.

Click on the expand arrow to the left of the font name. Hover
over each
duplicate to see a balloon which will give you the font's version
number.
Disable the dupe with the highest version number by selecting it
and
clicking Disable.

Now try printing again and see if it makes a difference.

By the way, Unicode fonts have many more characters available than
non-Unicode fonts, so you'll probably want to re-enable the
Unicode version
of the font when you're done printing the doc.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
My Site: <http://www.bethrosengard.com>




On 11/20/06 2:28 PM, in article
(e-mail address removed), "drgooply"

I am trying to print a document that was created in Office X.
When I
open that document in Office 2004 and print it, it looks
different on
the page - different margins. When I look at it in Print
Preview, it
looks as it should. None of the margins in the document have
been
changed. It just looks different printed in 2004. Fortunately,
I can
still open the document in Office X and print it out that way,
but of
course I would prefer not to have to do that. When I installed
Office
2004, I did it by uninstalling the Test Drive program, and doing
a
standard (not custom) install. What do I need to do to ensure
the
document prints properly in 2004?
Thank you





--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[drgooply]

Dear Clive,
Thank you, but could you be a bit more specific? I don't know what you
mean by re-defining the style(s) containing New York, or, if directly
formatted, by doing a Find+Replace command. Where? How? In this
document? In templates? Sorry to be so dense, but I'm not familiar
with style definitions. (I always wear jeans!)
Thanks.
Dr.G.

Dear [whoever],

I wouldn't rely on font substitution in relation to New York font (which was
one of the *original* fonts designed by Apple for dot matrix printers, and
therefore the standard default many years ago: New York = dot matrix Times,
geddit? ;-)

You should apply Times New Roman either by re-defining the style(s)
containing New York or, if directly formatted, by doing a Find+Replace
command.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
Avoid long delays before your post appears -- use Entourage or newsreader
software -- see http://word.mvps.org/Mac/AccessNewsgroups.html
============================================================

THANK YOU!!!
The problem was that the default setting in the "Print What" menu was
"Print Document with Mark-up."
The "hidden text" box was already unchecked in all the preference
menus, (View and Print); all the updates already installed. There was
a font substution necessary (New York into Times New Roman ... I
think, since this novel took five years to write, earlier sections
might have been written in Word for Windows, which had font named New
York). The thing that finally made the difference was finding that
indeed, the document being printed was "Document with Mark-up" even
though there were no mark-ups within the text.
So, thank you all, it took a village to solve this problem, but the
problem (I hope) has been solved.
THank you,
Dr.G.

Sorry for the typo - '04 is what I meant


On 11/24/06 1:33 PM, in article
(e-mail address removed), "drgooply"

First of all, thank you for all this input. I know you wish I weren't
having this problem; believe me, I wish I weren't having it too.
I have done everything everyone has suggested.
"Open the file in '03" does me no good; the problem is between Office X
and Office 2004.
In any case, the Preferences and Font Substitution button are set to
"Microsoft Word 2000-2004 and X."

But what happens if you click the Font Substitution button?

The document is a novel. It has no pages that have any different
settings than any other. No pictures, no landscape or portrait
sections; no inserts. 417 pages of text. The font is Times New Roman
12.
The document was created in Office X. The margins are Top 1", Bottom
0.8" Right 1.25"; Left 1.25".
When I open this document in Office 2004, the page count is identical,
and the margins are identical. If I look at it through Print Preview
from the File menu, it looks fine. But when I click "File/Print" and
see a Quick Preview, it looks the way it does when it actually prints,
which is, indeed, all squeezed up into the top left corner, with big
right and bottom margins. The printed copy has margins of
approximately Top 1", Bottom 3.25", Left 1" and Right 2.75". The page
count is identical, and the last word on the page is identical. (Page
breaks, in other words.)

I think Daiya is on track about the Track Changes issue... This wasn't
apparent from your earlier posts, but the measurements help a great deal.

When you say, "check your printer settings and make sure "draft font"
isn't checked," what do you mean? Where are those Printer Settings?
I'm using an HP 6110 All-in-one Printer (with updated software and
drivers) and do not see any place in the application itself for Printer
Settings, nor on the Printer. Do you mean in my printer software, or
in Word? I can't find it.

In the Print dialog make sure that your printer is indicated by name in the
top (Printer list & that the Preset: displays as Standard. In the 3rd list
check the settings for Paper Handling & Print Settings... See that eerything
is set to the correct paper size & that there is no Scaling turned ou. There
may not be a "Draft" setting but there should be a setting of some sort for
print quality. My reference, though, was to Word Menu>Preferences>View -
make sure there is no check in the box for Draft Font there (although it
*shouldn't* affect printing).

Thanks again for everyone's input. As I said, I can print out in
Office X, (thank heavens) but I would like to solve this problem and
make use of Office 2004, since I've already bought it.
Thank you
Dr. G.

Regards |:>)
Bob Jones
[MVP] Office:Mac


John McGhie [MVP - Word and Word Macintosh] wrote:
How much of a change are we talking about here?

Word X and Word 2004 both use the Mac operating system to render fonts and
draw the screen, but they use different mechanisms.

Word X uses QuickDraw, which does not support Unicode. Word 2004 uses
ATSUI
(Apple Type Services for Unicode Interface). These two are similar but
there is a slight difference in rendering: one to three per cent, depending
on the way the characters in fonts are hinted and rendered.

If your document is correctly formatted (i.e. Your styles are properly
defined to produce a stable document) you won't see the difference. If it
isn't, you will indeed get text moving from page to page and margin
turnovers at a different point on the line.

If you want, we could tell you how to set up your styles so you get almost
exactly the same results regardless of which version of Word you use, Mac
or
PC, from Word 97 all the way to Word 2007.

Post back if you need this.

On 23/11/06 5:00 AM, in article
(e-mail address removed), "drgooply"

Nope. Did all that you suggested. Still, when I open, in Word 2004,
the document that was created in Word X, and print it, the font and the
margins are different. I could adjust the font and the margins, I
suppose, but then the page count is completely off.
I am still open to suggestions.
THank you.
Dr.G.
CyberTaz wrote:
OK, now that you've gotten 'round to what I originally suggested ,
let's
proceed...

Even if you've done any of this previously;

1- Go to the Apple web site & download the 10.4.8 Combo updater for Intel
which you will find here:
http://www.apple.com/support/downloads/macosx1048updateintel.html

2- Run Disk Utility - Repair Disk Permissions after updating
(if you're not familiar with it, your Applications folder contains a
Utilities folder, within which you'll find the utility program called
Disk
Utility. Select your HD in the left list & click Repair Disk Permissions
-
should take ~ 1-2 mins.)

3- Go to the Mactopia site & download the 11.3 Combo updater:
http://www.microsoft.com/mac/

4- Run Disk Utility - Repair Disk Permissions after installing

5- Restart your Mac

6- Crank up Word 2003 to see if we've made any progress - let us know
either
way.
--
Regards |:>)
Bob Jones
[MVP] Office:Mac


(Forgive me if this posts twice. I am not skilled at posting to a
group.)
I have now done everything suggested. I disabled the duplicate fonts
with the higher version number, and I also uninstalled and reinstalled
my printer software, after hearing from HP that the software needed to
be upgraded for the Intel Macs.
And still, the document created in Office X does not print correctly in
Office 2004. The font and the margins are all wrong. This is a 417 p.
document that represents 5 years of work. It needs to be presented
properly. Thank heavens I did not trash Office X.
I am open to any other suggestions.
Thank you
Dr.G.

drgooply wrote:
Please disregard this. Soon as it posted, I found the version number.
Will try your suggestion. Thanks.
d.
drgooply wrote:
Thank you. Live and learn. THere is indeed a dot next to the font I
am using (Times New Roman.) And when I expand it, there is a dot next
to Bold, Bold Italic, Italic and Regular. There are duplicates of
each
of these. I am not able, however to "hover over" each one to see the
version number. Should I just disable the ones with the dot? How can
I find the version number?
Thanks for your help
Dr.G.
Beth Rosengard wrote:
Font Book is an Apple application which you should find in your user
Applications folder. It comes with the system (OS X).

Beth


On 11/20/06 10:42 PM, in article
(e-mail address removed), "drgooply"

What do you mean, "Open the FontBook application?"

Beth Rosengard wrote:
It could be because Office 2004 uses some different (Unicode)
fonts than
Office X, even though the names are the same (like Times New
Roman). If
that's the case, you *may* be able to solve the problem by using
FontBook to
disable the Unicode version of the font. That would force Office
2004 to
use the same version as Office X.

Open the FontBook application. On the left, select All Fonts and
navigate
to the font you've used in the document. If there's a dot to the
right of
the font name, then you have duplicate versions.

Click on the expand arrow to the left of the font name. Hover
over each
duplicate to see a balloon which will give you the font's version
number.
Disable the dupe with the highest version number by selecting it
and
clicking Disable.

Now try printing again and see if it makes a difference.

By the way, Unicode fonts have many more characters available than
non-Unicode fonts, so you'll probably want to re-enable the
Unicode version
of the font when you're done printing the doc.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
My Site: <http://www.bethrosengard.com>




On 11/20/06 2:28 PM, in article
(e-mail address removed), "drgooply"

I am trying to print a document that was created in Office X.
When I
open that document in Office 2004 and print it, it looks
different on
the page - different margins. When I look at it in Print
Preview, it
looks as it should. None of the margins in the document have
been
changed. It just looks different printed in 2004. Fortunately,
I can
still open the document in Office X and print it out that way,
but of
course I would prefer not to have to do that. When I installed
Office
2004, I did it by uninstalling the Test Drive program, and doing
a
standard (not custom) install. What do I need to do to ensure
the
document prints properly in 2004?
Thank you





--

Please reply to the newsgroup to maintain the thread. Please do not email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410

 

[Clive Huggan]

First, right now for your book: it's clear that you have manually formatted
it, so let's just change all instances of New York font to Times New Roman.

Do a "Save As" to create a separate copy, just in case the change affects
pagination in a way that you don't want (this won't be an issue if your book
will be typeset in a page layout application -- in fact you may not even
want to bother changing New York to Times New Roman; the only reason you
would want to change -- other than possibly wanting to output from Word via
PDF -- would be to ensure that this absolutely antediluvian font did not
have the opportunity to font-substitute on a future occasion in ways that
would paginate differently from the Times New Roman that you intend).

Key Command-Shift-h to open the Replace pane. Ensure there is nothing
remaining in the "Find what" or "Replace with" fields from a previous
search. If you don't see "Search" and "Find" elements in the bottom half of
the pane, click on the small button with a triangular "arrow".

Click in the upper field.

Pop down the "Format" pop-down at the bottom to "Font". Select "New York"
and click "OK".

Click in the lower field and similarly select Times New Roman.

Click the "Find next" button then the "Replace" button. Word will take you
to the next instance.

Click in the document and key Command-Option-z to get back to the text that
was changed. Are you happy with how it was implemented; for example, if
retaining the same pagination is crucial, did any text flow differently from
one line to another?

If all is OK, click in the Replace pane again and continue.

If you are satisfied, you can speed up: key Command-r instead of pressing
the "Replace" button. Or click the "Replace all" button.

~~~~~~~~~~~~~~~~~~~~~~~~~~

Now for the rest of your life as a serious writer: If you do a lot of
writing of long documents, you should learn about styles: Word is an
application with styles at its core, even though in recent years Microsoft
seems to have tired of pushing its customers to use them. Master styles and
you have Word by the throat!

This is what Daiya Mitchell says about them:

"Styles are about structure. Working so extensively with Word demands that
you learn to think a little bit like Word thinks. There are two facets to
writing a book in Word. In the manuscript phase, you write and collect all
the text that is part of the book. In the formatting phase, you decide what
the book will look like. These are very different actions. In the first
phase, you need to format the text according to the structure of the book,
not according to what you want it to look like. You don¹t tell Word that you
want the text under the picture to be centered and bold, you tell Word that
this piece of text is a caption, by applying the Caption style. In the
second phase, you tell Word what you want a caption to look like, by
defining the Caption style. As long as the book is formatted according to
the role each piece of text plays, it is very easy to change your mind about
what you want a caption, or a heading, or a footnote, to look like.
Formatting according to structure allows you to implement the final touches
very easily. When the thesis czars demand 12pt footnotes, not 10pt, it only
takes you a few seconds to change the Footnote style to 12pt. When the
publisher asks you to use underline instead of italics, it only takes you a
few seconds to change the Emphasis style."

-- From http://daiya.mvps.org/bookword.htm, an excellent, comprehensive
article titled "So You Want to Write a Book with MS Word".

Once you have formatted your first few documents or templates in styles, you
constantly draw on that investment thereafter through continual improvement.
Documents have better electronic structures (greatly reducing the likelihood
of corruption), look better, and take up much less preparation time. I save
about 10 per cent of my time in my work by using styles expertly (and
another 10% by following the accumulated advice available in this newsgroup,
but that's a different story). If you are healthily sceptical about this,
read more than a dozen advantages on pages 89-90 of some notes on the way I
use Word for the Mac, titled "Bend Word to Your Will", which are available
as a free download from the Word MVPs' website
(http://word.mvps.org/Mac/Bend/BendWordToYourWill.html). The chapter on
styles is "Styles and templates ‹ the keys to consistency and saving time",
starting on page 86.

[Note: "Bend Word to your will" is designed to be used electronically and
most subjects are self-contained dictionary-style entries. If you decide to
read more widely than the item I've referred to, it's important to read the
front end of the document -- especially pages 3 and 5 -- so you can select
some Word settings that will allow you to use the document effectively.]

Enjoy the reading! (Daiya's article gives many more sources, including "Bend
Word to Your Will", so there is plenty to choose from). But be assured that
if you are more than a dabbler in Word (and in a way I envy those who can
retain that status), the time taken to learn styles is an excellent
investment (see "Do I need to bother with styles?" on page 88 of "Bend Word
to Your Will").

[You asked about templates; they are discussed in the abovementioned
chapter.]

Finally, you might find some useful ideas in Appendix A: The main ³minimum
maintenance² features of my documents.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
Avoid long delays before your post appears -- use Entourage or newsreader
software -- see http://word.mvps.org/Mac/AccessNewsgroups.html
============================================================

Dear Clive,
Thank you, but could you be a bit more specific? I don't know what you
mean by re-defining the style(s) containing New York, or, if directly
formatted, by doing a Find+Replace command. Where? How? In this
document? In templates? Sorry to be so dense, but I'm not familiar
with style definitions. (I always wear jeans!)
Thanks.
Dr.G.

Dear [whoever],

I wouldn't rely on font substitution in relation to New York font (which was
one of the *original* fonts designed by Apple for dot matrix printers, and
therefore the standard default many years ago: New York = dot matrix Times,
geddit? ;-)

You should apply Times New Roman either by re-defining the style(s)
containing New York or, if directly formatted, by doing a Find+Replace
command.

Cheers,

Clive Huggan
Canberra, Australia
(My time zone is 5-11 hours different from the US and Europe, so my
follow-on responses to those regions can be delayed)
============================================================
Avoid long delays before your post appears -- use Entourage or newsreader
software -- see http://word.mvps.org/Mac/AccessNewsgroups.html
============================================================

THANK YOU!!!
The problem was that the default setting in the "Print What" menu was
"Print Document with Mark-up."
The "hidden text" box was already unchecked in all the preference
menus, (View and Print); all the updates already installed. There was
a font substution necessary (New York into Times New Roman ... I
think, since this novel took five years to write, earlier sections
might have been written in Word for Windows, which had font named New
York). The thing that finally made the difference was finding that
indeed, the document being printed was "Document with Mark-up" even
though there were no mark-ups within the text.
So, thank you all, it took a village to solve this problem, but the
problem (I hope) has been solved.
THank you,
Dr.G.

CyberTaz wrote:
Sorry for the typo - '04 is what I meant


On 11/24/06 1:33 PM, in article
(e-mail address removed), "drgooply"

First of all, thank you for all this input. I know you wish I weren't
having this problem; believe me, I wish I weren't having it too.
I have done everything everyone has suggested.
"Open the file in '03" does me no good; the problem is between Office X
and Office 2004.
In any case, the Preferences and Font Substitution button are set to
"Microsoft Word 2000-2004 and X."

But what happens if you click the Font Substitution button?

The document is a novel. It has no pages that have any different
settings than any other. No pictures, no landscape or portrait
sections; no inserts. 417 pages of text. The font is Times New Roman
12.
The document was created in Office X. The margins are Top 1", Bottom
0.8" Right 1.25"; Left 1.25".
When I open this document in Office 2004, the page count is identical,
and the margins are identical. If I look at it through Print Preview
from the File menu, it looks fine. But when I click "File/Print" and
see a Quick Preview, it looks the way it does when it actually prints,
which is, indeed, all squeezed up into the top left corner, with big
right and bottom margins. The printed copy has margins of
approximately Top 1", Bottom 3.25", Left 1" and Right 2.75". The page
count is identical, and the last word on the page is identical. (Page
breaks, in other words.)

I think Daiya is on track about the Track Changes issue... This wasn't
apparent from your earlier posts, but the measurements help a great deal.

When you say, "check your printer settings and make sure "draft font"
isn't checked," what do you mean? Where are those Printer Settings?
I'm using an HP 6110 All-in-one Printer (with updated software and
drivers) and do not see any place in the application itself for Printer
Settings, nor on the Printer. Do you mean in my printer software, or
in Word? I can't find it.

In the Print dialog make sure that your printer is indicated by name in the
top (Printer list & that the Preset: displays as Standard. In the 3rd
list
check the settings for Paper Handling & Print Settings... See that
eerything
is set to the correct paper size & that there is no Scaling turned ou.
There
may not be a "Draft" setting but there should be a setting of some sort for
print quality. My reference, though, was to Word Menu>Preferences>View -
make sure there is no check in the box for Draft Font there (although it
*shouldn't* affect printing).

Thanks again for everyone's input. As I said, I can print out in
Office X, (thank heavens) but I would like to solve this problem and
make use of Office 2004, since I've already bought it.
Thank you
Dr. G.

Regards |:>)
Bob Jones
[MVP] Office:Mac


John McGhie [MVP - Word and Word Macintosh] wrote:
How much of a change are we talking about here?

Word X and Word 2004 both use the Mac operating system to render fonts
and
draw the screen, but they use different mechanisms.

Word X uses QuickDraw, which does not support Unicode. Word 2004 uses
ATSUI
(Apple Type Services for Unicode Interface). These two are similar but
there is a slight difference in rendering: one to three per cent,
depending
on the way the characters in fonts are hinted and rendered.

If your document is correctly formatted (i.e. Your styles are properly
defined to produce a stable document) you won't see the difference. If
it
isn't, you will indeed get text moving from page to page and margin
turnovers at a different point on the line.

If you want, we could tell you how to set up your styles so you get
almost
exactly the same results regardless of which version of Word you use, Mac
or
PC, from Word 97 all the way to Word 2007.

Post back if you need this.

On 23/11/06 5:00 AM, in article
(e-mail address removed), "drgooply"

Nope. Did all that you suggested. Still, when I open, in Word 2004,
the document that was created in Word X, and print it, the font and the
margins are different. I could adjust the font and the margins, I
suppose, but then the page count is completely off.
I am still open to suggestions.
THank you.
Dr.G.
CyberTaz wrote:
OK, now that you've gotten 'round to what I originally suggested ,
let's
proceed...

Even if you've done any of this previously;

1- Go to the Apple web site & download the 10.4.8 Combo updater for
Intel
which you will find here:
http://www.apple.com/support/downloads/macosx1048updateintel.html

2- Run Disk Utility - Repair Disk Permissions after updating
(if you're not familiar with it, your Applications folder contains a
Utilities folder, within which you'll find the utility program called
Disk
Utility. Select your HD in the left list & click Repair Disk
Permissions
-
should take ~ 1-2 mins.)

3- Go to the Mactopia site & download the 11.3 Combo updater:
http://www.microsoft.com/mac/

4- Run Disk Utility - Repair Disk Permissions after installing

5- Restart your Mac

6- Crank up Word 2003 to see if we've made any progress - let us know
either
way.
--
Regards |:>)
Bob Jones
[MVP] Office:Mac


(Forgive me if this posts twice. I am not skilled at posting to a
group.)
I have now done everything suggested. I disabled the duplicate fonts
with the higher version number, and I also uninstalled and reinstalled
my printer software, after hearing from HP that the software needed to
be upgraded for the Intel Macs.
And still, the document created in Office X does not print correctly
in
Office 2004. The font and the margins are all wrong. This is a 417
p.
document that represents 5 years of work. It needs to be presented
properly. Thank heavens I did not trash Office X.
I am open to any other suggestions.
Thank you
Dr.G.

drgooply wrote:
Please disregard this. Soon as it posted, I found the version
number.
Will try your suggestion. Thanks.
d.
drgooply wrote:
Thank you. Live and learn. THere is indeed a dot next to the font
I
am using (Times New Roman.) And when I expand it, there is a dot
next
to Bold, Bold Italic, Italic and Regular. There are duplicates of
each
of these. I am not able, however to "hover over" each one to see
the
version number. Should I just disable the ones with the dot? How
can
I find the version number?
Thanks for your help
Dr.G.
Beth Rosengard wrote:
Font Book is an Apple application which you should find in your
user
Applications folder. It comes with the system (OS X).

Beth


On 11/20/06 10:42 PM, in article
(e-mail address removed), "drgooply"

What do you mean, "Open the FontBook application?"

Beth Rosengard wrote:
It could be because Office 2004 uses some different (Unicode)
fonts than
Office X, even though the names are the same (like Times New
Roman). If
that's the case, you *may* be able to solve the problem by using
FontBook to
disable the Unicode version of the font. That would force Office
2004 to
use the same version as Office X.

Open the FontBook application. On the left, select All Fonts and
navigate
to the font you've used in the document. If there's a dot to the
right of
the font name, then you have duplicate versions.

Click on the expand arrow to the left of the font name. Hover
over each
duplicate to see a balloon which will give you the font's version
number.
Disable the dupe with the highest version number by selecting it
and
clicking Disable.

Now try printing again and see if it makes a difference.

By the way, Unicode fonts have many more characters available than
non-Unicode fonts, so you'll probably want to re-enable the
Unicode version
of the font when you're done printing the doc.

--
***Please always reply to the newsgroup!***

Beth Rosengard
MacOffice MVP

Mac Word FAQ: <http://word.mvps.org/Mac/WordMacHome.html>
My Site: <http://www.bethrosengard.com>




On 11/20/06 2:28 PM, in article
(e-mail address removed), "drgooply"

I am trying to print a document that was created in Office X.
When I
open that document in Office 2004 and print it, it looks
different on
the page - different margins. When I look at it in Print
Preview, it
looks as it should. None of the margins in the document have
been
changed. It just looks different printed in 2004. Fortunately,
I can
still open the document in Office X and print it out that way,
but of
course I would prefer not to have to do that. When I installed
Office
2004, I did it by uninstalling the Test Drive program, and doing
a
standard (not custom) install. What do I need to do to ensure
the
document prints properly in 2004?
Thank you





--

Please reply to the newsgroup to maintain the thread. Please do not
email
me unless I ask you to.

John McGhie <[email protected]>
Microsoft MVP, Word and Word for Macintosh. Business Analyst, Consultant
Technical Writer.
Sydney, Australia +61 (0) 4 1209 1410