M
Mary Sauer
How to save your publication as a Web Archive in
Publisher and share it in e-mail
http://support.microsoft.com/kb/312157
--
Mary Sauer
http://msauer.mvps.org/
"newdesigner" <[email protected]>
wrote in message
Publisher and share it in e-mail
http://support.microsoft.com/kb/312157
--
Mary Sauer
http://msauer.mvps.org/
"newdesigner" <[email protected]>
wrote in message
I have been sending out an email newsletter for 2
years as a message. It did
move spaces a bit but the bulk of the message and
pictures were right, no
major distortions. I guess I was just lucky! Sent
my February newsletter,
looked great. Went on vacation for a month, came
back to do the next
newsletter, now it is all breaking apart. Problem I
had with sending as a
jpeg was many of the recipients kicked it back as
spam, when they didn't
before. So, I guess this is why you have to pay some
one else to do it.
Wonder what program they use, maybe we should all buy
that one instead. I
agree with tearing MyHairOut, if the program can't
deliver, why say they can?
Very frustrating!!
--
Sherry B
Nick Curnick-Orrin said:I have had the same problem, i resolved it by :-
Selecting all (Ctrl+A)
Cutting (Ctrl+X)
Edit Menu / Paste Special / paste as Jpg
then email this.
I hope this helps.
TearingMyHairOut wrote:
Problem with email newsletter from MS Publisher 2007
18-Jan-10
I have created a newsletter in MS Publisher 2007 for
distribution via email,
using Outlook 2007 with Business Contact Manager. I
intend the newsletter to
be in the message body of the email and for it to be
personalised (and have
worked out how to achieve that in MS Publisher and
Business Contacts
Manager). The newsletter will be 'launched' using
the 'Create a Marketing
Campaign' button in MS Publisher. I do not want
this to go out as a pdf file.
All looks good on screen, when I preview the
newsletter (and it opens in my
browser, IE8), it looks perfect!
However, when I sent a test newsletter to myself,
when it appears in the
sent box, some of the formatting is lost, (eg text
spills below where I
designed it to be and some images have corners
missing, etc). It appears
with similar formatting problems when it arrives in
my inbox.
When I send test newsletters to trusted others, some
see the newsletter
appearing perfectly and others do not, and there
iseems to be no consistent
reason - some view it fine using Outlook, others do
not; some view it fine
using web-based mail, such as hotmail and google,
others do not.
One person has reported that as well as receiving
the newsletter in the
message, they also received a sizeable number of
file attachments (ie one for
each image / graphic / box outline, etc).
Am I missing something in the settings / options for
Publisher and / or
Outlook that will enable me to send the newsletter
in the body of the message
without all the attachments going with it and with
greater confidence that
the formatting issues outlined above will not occur?
Also, when I receive newsletters, I am always given
the chance to 'click
here' to view in my web browser. How can I provide
this option in my
newsletter?
I am using Windows Vista Home Premium, IE8. and
Office 2007 including
Business Contact Manager
Thanks for your help!
Previous Posts In This Thread:
Problem with email newsletter from MS Publisher 2007
I have created a newsletter in MS Publisher 2007 for
distribution via email,
using Outlook 2007 with Business Contact Manager. I
intend the newsletter to
be in the message body of the email and for it to be
personalised (and have
worked out how to achieve that in MS Publisher and
Business Contacts
Manager). The newsletter will be 'launched' using
the 'Create a Marketing
Campaign' button in MS Publisher. I do not want
this to go out as a pdf file.
All looks good on screen, when I preview the
newsletter (and it opens in my
browser, IE8), it looks perfect!
However, when I sent a test newsletter to myself,
when it appears in the
sent box, some of the formatting is lost, (eg text
spills below where I
designed it to be and some images have corners
missing, etc). It appears
with similar formatting problems when it arrives in
my inbox.
When I send test newsletters to trusted others, some
see the newsletter
appearing perfectly and others do not, and there
iseems to be no consistent
reason - some view it fine using Outlook, others do
not; some view it fine
using web-based mail, such as hotmail and google,
others do not.
One person has reported that as well as receiving
the newsletter in the
message, they also received a sizeable number of
file attachments (ie one for
each image / graphic / box outline, etc).
Am I missing something in the settings / options for
Publisher and / or
Outlook that will enable me to send the newsletter
in the body of the message
without all the attachments going with it and with
greater confidence that
the formatting issues outlined above will not occur?
Also, when I receive newsletters, I am always given
the chance to 'click
here' to view in my web browser. How can I provide
this option in my
newsletter?
I am using Windows Vista Home Premium, IE8. and
Office 2007 including
Business Contact Manager
Thanks for your help!
Send your newsletter as a .
Send your newsletter as a .pdf attachment and it
will appear just the way
you want it to appear.
--
JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For
Dummies"
I have seen this response elsewhere which is why I
particularly drew
I have seen this response elsewhere which is why I
particularly drew attention
in my original query to the fact that I do NOT want
to send as a pdf file.
This is a personalised mailing, which MS Publisher
2007 allows for using a
mailmerge facility which both MS Publisher 2007 and
Office 2007 with Business
Contact Manager allows for.
I have created a pdf file of the newsletter which
will also be available on
my website, but this does not get round the
personalised email requirement.
Is it actually the case that MS Publisher will not
do what I want it to do?
Thanks again, in anticipation.
:
The reason some folks are receiving your newsletter
with attachments is
The reason some folks are receiving your newsletter
with attachments is because
they have chosen not to receive HTML email.
The only way you can be sure your newsletter will be
received exactly as you
send it is via PDF. I know you stated you rather not
have a PDF attachment, but
it is preferable.
Another alternative would be to compose the
newsletter in Outlook.
Some help here
Promote your business with Marketing Campaigns in
Business Contact Manager
http://office.microsoft.com/en-us/publisher/HA100518331033.aspx
and here
How to save your publication as a Web Archive in
Publisher and share it in
http://support.microsoft.com/kb/312157
--
Mary Sauer
http://msauer.mvps.org/
You cannot change the way your readers get their
mail, regardless of
You cannot change the way your readers get their
mail, regardless of the
program you use. Sending a .pdf file is the best way
to "control" the way
the end product looks for your readers.
--
JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For
Dummies"
Mary - thanks for the thoughts and the links.
Mary - thanks for the thoughts and the links.
I know that confidence is much higher in sending
comms in pdf format, but
pdf is really not suitable for a personalised e-shot
... unless there is a
great trick that I have missed! In any case, the
point of an e-shot is that
recipients get the newsletter in the email itself
and do not have to open
file attachments, whether pdf, mht or mhtml. For
that reason, (not wanting
to send it as a file attachment), publishing as a
web archive is not
appropriate. In any case, saving as a web archive
is not an option available
on MS Publisher 2007.
'Promote your business with marketing campaigns
using business contact
manager' is a very helpful site ..... it is what I
want to do .... but it
does not get around the problem of how to compose
the email with the
newsletter in the message body, unless you mean
design and edit the
newsletter within Outlook?.
I understand what you say about some users having
set their email clients
not to receive html emails. I guess that is why so
many e-newsletters
nowadays incorporate a line which says 'click here'
to view this newsletter
in your web browser. How can I include this
facility in my newsletter - that
was the last of the questions on my original post?
Thanks again, in anticipation!
:
Well, JoAnn, I fully appreciate that I cannot
control recipients'
Well, JoAnn, I fully appreciate that I cannot
control recipients' Outlook,
other email client, or web based email settings.
And I also appreciate that
pdf retains formatting very effectively.
But I am now wondering why it is that MS Office
provides an apparent solution
in Publisher that permits users such as me to:
1. design a publication for distribution by email,
with the explicit option
to include that newsletter in the main message
body rather than as an
attachment, (pdf or otherwise);
2. personalise that newsletter;
3. merge it with an Outlook contacts file; and
4. launch it through Business Contact Manager .....
when at the final hurdle, seemingly from the replies
to my original post to
date, MS Publisher / Outlook 2007 do not quite do
what they say on the tin!
If I have misread any of the MS supporting material
to both these
applications, that is one thing - but I think both
applications are quite
explicit in what they say they can do.
I take it that what I want to do and what is
summarised above is not,
afterall, possible, without getting unexpected
format changes and without
some recipients, (possibly those who do not accept
HTML messages), getting
large numbers of file attachments, (though I have
one report of a recipient
getting full text and images in the main message
body and also receiving file
attachments)!
Or maybe I have missed something ...?
:
If it is html there is no 100% way of doing this, no
matter which html
If it is html there is no 100% way of doing this, no
matter which html creator
you use...period. Which is why people are
recommending pdf to you, that is
100%.
--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression Web
Thanks, Rob. I do understand this.
Thanks, Rob. I do understand this.
I guess I am so used to receiving e-newsletters from
others. Sometimes, when
they arrive, I am asked if I want to download the
pictures, especially if the
sender is not a 'trusted' sender. The pictures do
not appear as file
attachments already downloaded. I'd be delighted if
I could get the first
scenario to work - it is something people are
generally used to - but is there
any way of doing this using MS Publisher 2007?
Thanks again!
:
Set *your* email to accept text only for a day or
two and you will see what
Set *your* email to accept text only for a day or
two and you will see what we
mean. No pictures, not even given the option. Text
only means text only.
--
JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For
Dummies"
il,ter toveingf file.
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ter to
ve
ing
f file.
my
rs
tent
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t
Tearing:
I went through this some years back and what
everyone is telling you
is 50% true.
The true part is MS publisher wont do what you want
trust me been
there done that .
Now I am a web developer and also very lazy so I
already knew what the
truth was that I was probably going to have to crate
table based HTML
docs and then test the bejazezs out of them on as
many expected end
user situations as possible .
Now depending on your ability to gauge your end
user's you can concoct
some lazy ways of getting this done but the truth is
to get a broad
spectrum of decent rendering html mail its a LOT of
work .
Now I have not done this but I think it entirely
possible that google
docs which has some pic in mail capability could hit
a broad base of
rendering possibilities and before I got completely
overwhelmed with
this about 3 years ago I did notice the shrewd
marketers designing
with minimum pics but with heavy style and deft
arrangement on what
they said and where.
Sadly all this is to naught if the recipient will
not accept html
mail.
There is another anomaly for the lazy guys called
"incredamail" which
is providing the ability to embed mail with images -
will this work a
100% across the board NO
but i have been fairly lucky with it .The free
version is useless so
dont go there and for your purposes you need the
create mail plug in
which of course is more money
I should also mention there are professional
services out there (no Im
not one of them) that seem to do a good job please
appreciate this is
a job in itself if you want to do it properly and
have it render on a
broad base of browsers and clients.
To summarize you could between Publisher,google docs
and Incredamail
put together a mufti pronged amateur campaign
together or you could
fully test html docs(table based forget css for this
job)spend a ton
of time and get so so results or you could hire a
pro company get as
high as an 80-90% result and put your own time to
better use-at least
that is how I settled this for myself.
Good luck.
Thanks!Not what I wanted to hear!!!
Thanks!
Not what I wanted to hear!!! But you probably
realised that I had come to
suspect this myself!
Your email was, without doubt, informative and
helpful, with a number of
options I will follow up!
Thanks again!
:
But if the recipient has their email set for Text
Only, none of those
But if the recipient has their email set for Text
Only, none of those things
are going to work. Plain and simple.
--
JoAnn Paules
MVP Microsoft [Publisher]
Tech Editor for "Microsoft Publisher 2007 For
Dummies"
Tearing:
I went through this some years back and what
everyone is telling you
is 50% true.
The true part is MS publisher wont do what you want
trust me been
there done that .
Now I am a web developer and also very lazy so I
already knew what the
truth was that I was probably going to have to crate
table based HTML
docs and then test the bejazezs out of them on as
many expected end
user situations as possible .
Now depending on your ability to gauge your end
user's you can concoct
some lazy ways of getting this done but the truth is
to get a broad
spectrum of decent rendering html mail its a LOT of
work .
Now I have not done this but I think it entirely
possible that google
docs which has some pic in mail capability could hit
a broad base of
rendering possibilities and before I got completely
overwhelmed with
this about 3 years ago I did notice the shrewd
marketers designing
with minimum pics but with heavy style and deft
arrangement on what
they said and where.
Sadly all this is to naught if the recipient will
not accept html
mail.
There is another anomaly for the lazy guys called
"incredamail" which
is providing the ability to embed mail with images -
will this work a
100% across the board NO
but i have been fairly lucky with it .The free
version is useless so
dont go there and for your purposes you need the
create mail plug in
which of course is more money
I should also mention there are professional
services out there (no Im
not one of them) that seem to do a good job please
appreciate this is
a job in itself if you want to do it properly and
have it render on a
broad base of browsers and clients.
To summarize you could between Publisher,google docs
and Incredamail
put together a mufti pronged amateur campaign
together or you could
What seems to have been ignored by all the replies
to this thread is "whydoes
What seems to have been ignored by all the replies
to this thread is "why
does not the feature to send via embedded email
work?" Work arounds are all
very well, but it does not adress the problem
itself.
:
I do agree with you!
I do agree with you!
pdf is a very unsatisfactory solution - whilst all
formatting is properly
retained and hyperlinks remain in tact, pdfs cannot
be personalised and it
really is not a particularly ideal marketing tool.
Like so many others, I am not an html expert -
actually, I am not even a
novice! But I have the content and a good eye for
design and really want to
do this myself, though as rtipping said, it is
likely the only realistic
option is to outsource the job!
But just before I go there, no one, in any of the
replies to date, has
addressed the last question of my original post
which is how can you create
'click here' to view this email in your web browser.
In anticipation that
anyone suggests using Microsoft Publisher 2007 to
create a web page and then
simply create a hyperlink to the page from the
email, I should say now that
the same formatting corruptions that I originally
reported occur when MS Pub
07 saves my file as a 'single file web page' or a
'web page, filtered'!
I could live with a situation in which recipients
had to click to download
pictures and images, or to 'click here' to view in
their web browser - this
is quite a common occurrence nowadays and I, myself,
receive such emails all
the time. But with just four photographs in my
newsletter, what I cannot live
with is recipients finding 57 file attachments in
the document header, (one
for each and every shape, text box outline, etc,
etc, etc)!
If anyone has a workaround for 'click to download
pictures' or 'click here
to view in web browser', I'd be fantastically
delighted and jumping around
with joy!!!
:
TearingMyHairOut wrote:To my simple mind that was
one of its great attractions.
TearingMyHairOut wrote:
To my simple mind that was one of its great
attractions. Your data
could not be adulterated then propogated either
purporting to be yours or
stolen as someone elses. However these days pdf
editors are available.
As too are pdf forms which are fillable and
submittable but not
saveable, beyond that you will have to search!
whenthersthereeator'snbutis ais
thatopentitentsrster -isy asit
when
the
rst
here
eator
's
n
but
is a
is that
open
t
it
ents
rs
ter -
is
y as
it
ok, so learn some htmlcreate your email newsletter
in html with absolute links
ok, so learn some html
create your email newsletter in html with absolute
links to all images used
in the document - best/easiest to use a html editing
software, not
Publisher.
load all the images to a folder online somewhere
(the above mentioned
absolute links must point to the images)
transfer the html from your editor into whatever
email client you are using
to create the email
now test the email in every email client you can get
your hands on at
various viewport sizes, when you have all the kinks
worked out you are good
to go...except of course if your intended recipient
does not accept html
email or uses a host that strips out images from
content or has personalized
styles set.
--
~~~~~~~~~~~~~~~~~~
Rob Giordano
Microsoft MVP Expression Web
I am having the same issues that "Hair" had.
I am having the same issues that "Hair" had.
it is very frustrating, and the product does not
live up to it is claims.
I wish there was an add attachment feature here, I'd
post the image
differential.
it is staggering.
Anyway, there is one work around where you can
select the entire file to be
mailed out as a jpeg.
Under Tools, Options, then Web, there is a check box
to send the entire file
as a single jpeg image.
It does compress the file quite a bit and the
characters get fuzzy,
particularly the text, but it is the only way I
could find to do it and keep
the formatting exact.
:
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