Saving in a smaller format

P

PoohsHunnyBee

Hi, I get .pps files sent to me all of the time and they contain pictures and
music etc, seems to me that they are pretty large files when they are being
created, when I receive them they are just tiny and can be super easily
e-mailed to even the smallest mailbox. When I create a presentation and save
it as .pps it is HUGE? Is there something I have done wrong? The pics ARE
..jpeg...does this make a difference? Please advise, I have people waiting on
this show but it won't e-mail the size it is now :eek:{
Thanks for your help!
 
P

PoohsHunnyBee

Thanks, I have found that site and have made all of the changes it suggested,
I have even gone through to 'edit picture' and compressed each one to
web/screen setting instead of printable..the blasted thing is still 56 mb!!!
Help!
 
T

tohlz

Try saving your ppt file as a webpage and see if there are any files that
might be extremely big. Click File > Save as Web Page.
--
====================
http://www.pptheaven.xs3.com
PowerPoint Heaven - The Power to Animate
Contains tutorials on creating amazing animations for your PowerPoint
Presentations.
====================
 
K

Kathy Jacobs

It sounds to me like you either have a really big PPT presentation, or you
still have Fast Saves turned on. Verify that you turned off Fast Saves
(Tools--> Options--> Save Tab, make sure the first box is unchecked). Once
you have done that, save the presentation under a new name. It should
shrink. If this doesn't work, give us some more information about the
presentation: how many slides, did you embed fonts, did you embed music,
etc.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
P

PoohsHunnyBee

H Kathy thanks for the response.
I have turned off fast saves and resaved it. I have twenty slides, all but
two have pictures which are jpegs. I have gone in and used the format option
to compress each one to 96 dpi and saved it again, no luck. I have a .wav
that plays through the entire presentation but it is long so it isn't looping
or anything like that. I have received .pps files that had more, larger
photos and music all of the way through and they were still small enough to
e-mail. I can't figure what I am doing different. Hopefully you will be
patient to help me muddle through...LOL
Thanks again, I look forward to hearing from you again,
Colleen
 
K

Kathy Jacobs

My guess: If your WAV file is long, that is what is causing your file size
to be huge. WAV files are not well known for being small. Since you are
distributing the presentation via email, I know you want to keep the song as
a WAV file. What I would do is look at reducing the size of the WAV and
re-inserting it.

You can reduce the size of the WAV by shortening it or by re-creating it at
a lower quality level. If you decide to change the quality, you will
probably find that you can go clear down to a mono setting and still have it
sound fine on the computers. For information on how to change the WAV file,
check out this entry from Steve Rindsberg's PPT FAQ:
Sound Editors
http://www.rdpslides.com/pptfaq/FAQ00305.htm

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

PoohsHunnyBee said:
H Kathy thanks for the response.
I have turned off fast saves and resaved it. I have twenty slides, all
but
two have pictures which are jpegs. I have gone in and used the format
option
to compress each one to 96 dpi and saved it again, no luck. I have a .wav
that plays through the entire presentation but it is long so it isn't
looping
or anything like that. I have received .pps files that had more, larger
photos and music all of the way through and they were still small enough
to
e-mail. I can't figure what I am doing different. Hopefully you will be
patient to help me muddle through...LOL
Thanks again, I look forward to hearing from you again,
Colleen
Click to expand...
 
P

PoohsHunnyBee

Thank you, I will most certainly try it. Indeed it IS a good quality song, I
just love it too! I'll let you know how it turns out :eek:}
 
P

PoohsHunnyBee

WOW!!! I converted the .wav like you suggested and it reduced the file by two
thirds! I still have to find a way to get the photos compressed even more I
guess, I will try doing them separately and then reinsert them to the
slideshow and see if I can crunch it even more. I'll keep you posted, thanks
again :eek:}
 
E

Echo S

Converting from stereo to mono will usually halve the file, then resampling
from, say, 44100 khz to 22050 khz will halve it again. Also try 11025 and
see how that sounds -- it may be okay, it may not, just depends on the sound
in question.

Look for a "resample" option on your sound editor. Almost all of them have
such an option.
 
P

PoohsHunnyBee

Thank you, and may I say, WHAT A HELPFUL BOARD :eek:} I use the discussion
groups often and quite frankly this is the most helpful and friendly one to
date...keep up the good work , I can't wait until I know enough to help out
here also!
(I'm still working on making it smaller, it's down from over 60mb to under
19 now...)
--
If sponges didn't grow in the ocean...how much more water would there be ?!?


Echo S said:
Converting from stereo to mono will usually halve the file, then resampling
from, say, 44100 khz to 22050 khz will halve it again. Also try 11025 and
see how that sounds -- it may be okay, it may not, just depends on the sound
in question.

Look for a "resample" option on your sound editor. Almost all of them have
such an option.
Click to expand...
 
P

patrick m

All the replies on this thread had been informative however it was this
suggestion that allowed me to get my wav file reduced to an e-mailable size.
The wav as I saved it in reduced size was 3.9 MB. I figured yahoo problem
solved but after I reinserted the new reduced size wav file the saved file in
my documents was still at 33.2MB. What gives? I would greatly appreciate
additional assistance
 
K

Kathy Jacobs

Patrick -
Sounds like Fast Saves strikes again. Go to Tools--> Options--> Save tab.
See the first check box (it is for allow fast saves)? Uncheck it and ok your
way out. Resave the file under a new name - let us know if it shrinks.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
P

patrick m

Thanks for the quick reply Kathy. Unfortunately fast saves was not the
culpret as I had already turned that option off.
 
K

Kathy Jacobs

But did you re-save the file under a new name after you turned it off? If
not, it doesn't always shrink the file.....

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
K

Kathy Jacobs

Had another thought: Did you delete the other piece of music? (I only ask
because it is one of my more common mistakes....)

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 
P

PoohsHunnyBee

HI, I'm jumping back into this fray again, I am still in the same situation
also, I DID reduce the file by a third by converting to wav format, but it is
still HUGE. I also decreased the size and quality of all of my photos to no
avail...I have also tried renaming it too...no go :eek:{
 
P

patrick m

I hoped that would have been the quick and easy solution. I had in fact done
that. I tried again by cutting the old sound file then inserting the
confirmed smaller wav but it still saved to a 33.2 MB file size
 
P

patrick m

Kathy,
I got it figured out. I just created a completely new presentation and
inserted the reduced size wav file and saved to a new file name. That cured
my ill.
Thank you very much for your assistance.
 
K

Kathy Jacobs

Patrick,
Glad to hear that the new presentation worked. That was going to be my next
suggestion. It is part of why I really HATE Fast Saves - you think you have
fixed all the problems it caused, then it strikes again. You might also try
round-tripping it to HTML and back (Save as HTML, open those files with PPT,
then re-save as PPT) - it tends to clean up this kind of thing too.

--
Kathryn Jacobs, Microsoft MVP PowerPoint and OneNote
Author of Kathy Jacobs on PowerPoint - Available now from Holy Macro! Books
Get PowerPoint answers at http://www.powerpointanswers.com

I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived
 

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