Show comments in balloons and no mark up or review pane

[Jan Il]

Hi All, Vista and Office 2007

I am running into problems with the reviewing toolbar, specifically, I cannot get a version of a document that will show comments, but, not final mark up. If I try to add a comment it automatically opens a reviewing pane which I don't want. I want to be able to send my writer a corrected version that shows my comments (notes) in balloons, but, it doesn't show all the changes, and I also want that version on my screen which I can't get unless I brought it to the newer computer this way, (from my old computer). However, a doc that has been emailed to me and I am correcting on the new computer, I can't get comments without showing mark up. The document being emailed to me is in 2003 format. How can I set it in 2007 so that I can show the comments in the balloons and not have the review pane or mark up?

Jan

 

[Stefan Blom]

In the Track Changes Options dialog box, for "Use Balloons (Print and Web
Layout only)," choose "Only for comments/formatting." Click OK.

--
Stefan Blom
Microsoft Word MVP



Hi All, Vista and Office 2007

I am running into problems with the reviewing toolbar, specifically, I
cannot get a version of a document that will show comments, but, not final
mark up. If I try to add a comment it automatically opens a reviewing pane
which I don't want. I want to be able to send my writer a corrected version
that shows my comments (notes) in balloons, but, it doesn't show all the
changes, and I also want that version on my screen which I can't get unless
I brought it to the newer computer this way, (from my old computer).
However, a doc that has been emailed to me and I am correcting on the new
computer, I can't get comments without showing mark up. The document being
emailed to me is in 2003 format. How can I set it in 2007 so that I can
show the comments in the balloons and not have the review pane or mark up?

Jan

 

[Peter T. Daniels]

That will cause the editing to appear inline. To print (to paper or
pdf) a document where the comments show but not the markup, under
"Show Markup" uncheck "Insertions and Deletions" and "Formatting."

 

[Stefan Blom]

Good point, but note that the choices made under Show Markup won't be
preserved, unless the "Make hidden markup visible when opening or saving"
option has been cleared in the Trust Center dialog box. This also applies to
any recipients, of course: if they haven't cleared the option, they will
still see the markup when receiving the document.

--
Stefan Blom
Microsoft Word MVP



That will cause the editing to appear inline. To print (to paper or
pdf) a document where the comments show but not the markup, under
"Show Markup" uncheck "Insertions and Deletions" and "Formatting."

 

[Pamelia Caswell via OfficeKB.com]

You can get this to work for you. (Set insertion markup to none, deletion
markup to hidden, and balloons to comments and formatting only. Also clear
the check box next to "track formatting".)

But note that track changes options are user preferences and that documents
you send to others will not carry your settings. If your authors really
don't want to see the changes (it always amazes me that so many do not), send
along instructions for changing the markup settings, or send a copy of the
file with all changes accepted.


Pam

 

[Stefan Blom]

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

 

[Pamelia Caswell via OfficeKB.com]

Thanks, I didn't know about track moves (Nearly all my work is still in the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none, deletion
markup to hidden, and balloons to comments and formatting only. Also clear

[quoted text clipped - 27 lines]

 

[Jan Il]

Thanks you everyone for your time and help, I truly appreciate it. I will try all the suggestions and see how the will work for my needs.

Jan


Hi All, Vista and Office 2007

I am running into problems with the reviewing toolbar, specifically, I cannot get a version of a document that will show comments, but, not final mark up. If I try to add a comment it automatically opens a reviewing pane which I don't want. I want to be able to send my writer a corrected version that shows my comments (notes) in balloons, but, it doesn't show all the changes, and I also want that version on my screen which I can't get unless I brought it to the newer computer this way, (from my old computer). However, a doc that has been emailed to me and I am correcting on the new computer, I can't get comments without showing mark up. The document being emailed to me is in 2003 format. How can I set it in 2007 so that I can show the comments in the balloons and not have the review pane or mark up?

Jan

 

[Stefan Blom]

Well, thanks to you too! I wasn't sure what the OP was trying to accomplish,
and you clarified it for me. Whether the OP is happy with the answers,
remains to be seen, of course.

--
Stefan Blom
Microsoft Word MVP

Thanks, I didn't know about track moves (Nearly all my work is still in
the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none,
deletion
markup to hidden, and balloons to comments and formatting only. Also
clear

[quoted text clipped - 27 lines]

Jan

 

[Jan Il]

I am happy to have some place to start, and I believe all the replies here will help me with most if not all my issues.

Is there any way to prevent the Review pane from popping on unless I click the Review pane tab on the Ribbon? I don't really need that to come up unless I want it. It seems to have a mind of it's own.

Jan

Well, thanks to you too! I wasn't sure what the OP was trying to accomplish,
and you clarified it for me. Whether the OP is happy with the answers,
remains to be seen, of course.

--
Stefan Blom
Microsoft Word MVP

Thanks, I didn't know about track moves (Nearly all my work is still in
the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none,
deletion
markup to hidden, and balloons to comments and formatting only. Also
clear
[quoted text clipped - 27 lines]

Jan

 

[Jan Il]

Hi Stefan. In the list of the Show Markup there is a Ink in the list. I am not sure what that does.

Jan

 

[Stefan Blom]

If you turn off the display of comment balloons completely, the Reviewing
pane will show up at times, for example when you insert a comment.

To prevent the pane from showing, click Ballons on the Review tab, and then
choose Show Only Comments and Formatting in Balloons or Show Revisions in
Balloons.

--
Stefan Blom
Microsoft Word MVP



I am happy to have some place to start, and I believe all the replies here
will help me with most if not all my issues.

Is there any way to prevent the Review pane from popping on unless I click
the Review pane tab on the Ribbon? I don't really need that to come up
unless I want it. It seems to have a mind of it's own.

Jan

Well, thanks to you too! I wasn't sure what the OP was trying to
accomplish,
and you clarified it for me. Whether the OP is happy with the answers,
remains to be seen, of course.

--
Stefan Blom
Microsoft Word MVP

Thanks, I didn't know about track moves (Nearly all my work is still in
the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none,
deletion
markup to hidden, and balloons to comments and formatting only. Also
clear
[quoted text clipped - 27 lines]

Jan

 

[Stefan Blom]

"Ink" refers to ink annotations, which are hand-written notes added by a
tablet pen.

--
Stefan Blom
Microsoft Word MVP



Hi Stefan. In the list of the Show Markup there is a Ink in the list. I am
not sure what that does.

Jan

 

[Jan Il]

Ahh...so if that is not unchecked then it won't make any difference in the document unless a tablet pen is used?

Jan

 

[Jan Il]

Hi Stefan, thank you, I'll try that.

Jan

If you turn off the display of comment balloons completely, the Reviewing
pane will show up at times, for example when you insert a comment.

To prevent the pane from showing, click Ballons on the Review tab, and then
choose Show Only Comments and Formatting in Balloons or Show Revisions in
Balloons.

--
Stefan Blom
Microsoft Word MVP



I am happy to have some place to start, and I believe all the replies here
will help me with most if not all my issues.

Is there any way to prevent the Review pane from popping on unless I click
the Review pane tab on the Ribbon? I don't really need that to come up
unless I want it. It seems to have a mind of it's own.

Jan

Well, thanks to you too! I wasn't sure what the OP was trying to
accomplish,
and you clarified it for me. Whether the OP is happy with the answers,
remains to be seen, of course.

--
Stefan Blom
Microsoft Word MVP

Thanks, I didn't know about track moves (Nearly all my work is still in
the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam


Stefan Blom wrote:
I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none,
deletion
markup to hidden, and balloons to comments and formatting only. Also
clear
[quoted text clipped - 27 lines]

Jan

 

[Peter T. Daniels]

'Track Moves" is just awful. (1) It only works on complete
"sentences" (as Word defines "sentence") or bigger; (2) it doesn't
work on text of any length that contains Tracked Changes; (3) it can't
be Rejected with Reject Change (I didn't try Accepting, but if _that_
doesn't work, it would be utterly useless); (4) you can't make Tracked
Changes in a Moved passage.

(Track Formatting is just annoying. It insists on using balloons, so
even if you _want_ to record a style change or a font change, it uses
up space that the Comments need. And turning it off, even in the
normal.dotm template, doesn't stick.)

Thanks, I didn't know about track moves (Nearly all my work is still in the
compatibility mode where track moves is not used)  and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you.  (Set insertion markup to none, deletion
markup to hidden, and balloons to comments and formatting only. Also clear

[quoted text clipped - 27 lines]

Jan

 

[Pamelia Caswell via OfficeKB.com]

I'm sorry to hear that track moves is not pleasing you. I've been looking
forward to using it.

About track formatting (one of the quickest ways to make me see red is to
have them show up in my editing files). In my experience, changing normal.
dotm does "stick" for new documents based on normal. Older documents have to
be changed manually. As far as I recall, once the older doc's setting has
been changed and the doc saved , it sticks for that document.

But since this isn't working for you, I hope you have a macro to accept the
formatting changes.

Pam

'Track Moves" is just awful. (1) It only works on complete
"sentences" (as Word defines "sentence") or bigger; (2) it doesn't
work on text of any length that contains Tracked Changes; (3) it can't
be Rejected with Reject Change (I didn't try Accepting, but if _that_
doesn't work, it would be utterly useless); (4) you can't make Tracked
Changes in a Moved passage.

(Track Formatting is just annoying. It insists on using balloons, so
even if you _want_ to record a style change or a font change, it uses
up space that the Comments need. And turning it off, even in the
normal.dotm template, doesn't stick.)

Thanks, I didn't know about track moves (Nearly all my work is still in the
compatibility mode where track moves is not used)  and forgot about track

[quoted text clipped - 14 lines]

 

[Stefan Blom]

Exactly.

--
Stefan Blom
Microsoft Word MVP



Ahh...so if that is not unchecked then it won't make any difference in the
document unless a tablet pen is used?

Jan

 

[Stefan Blom]

I haven't tested "Track moves," but I can confirm that "Track formatting"
isn't 100% reliable. It seems as if Word tracks the creation and
modification of styles, even if you turn off "Track formatting" in the Track
Changes Options dialog box. :-(

--
Stefan Blom
Microsoft Word MVP



'Track Moves" is just awful. (1) It only works on complete
"sentences" (as Word defines "sentence") or bigger; (2) it doesn't
work on text of any length that contains Tracked Changes; (3) it can't
be Rejected with Reject Change (I didn't try Accepting, but if _that_
doesn't work, it would be utterly useless); (4) you can't make Tracked
Changes in a Moved passage.

(Track Formatting is just annoying. It insists on using balloons, so
even if you _want_ to record a style change or a font change, it uses
up space that the Comments need. And turning it off, even in the
normal.dotm template, doesn't stick.)

Thanks, I didn't know about track moves (Nearly all my work is still in
the
compatibility mode where track moves is not used) and forgot about track
formatting.

Pam

I believe the *display* options are user-specific. However, the "Track
formatting" and "Track moves" options seem to be saved with the document,
which should be helpful in this case.

You can get this to work for you. (Set insertion markup to none,
deletion
markup to hidden, and balloons to comments and formatting only. Also
clear

[quoted text clipped - 27 lines]

Jan

 

[Pamelia Caswell via OfficeKB.com]

Hi, Stefan, as far as I can tell, "Track formatting" in the track changes
options dialog refers only to tracking formatting for the purpose of showing
the markup. And as I described in my earlier posting, I have gotten that
setting to stick. It was very frustrating when I couldn't get it to stick.
I was just on the point of giving up and asking for help when I decided to
try modifying normal.dotm. It works.

My goal has been to _not_ see formatting changes in balloons. For Word
2002&3, I recorded a macro that would accept formatting changes and used it
a dozen times a day. I still use it to get rid of formatting balloons in my
old docs and in new that come to me. How nice it is that I don't have to do
use that macro so often anymore.

As for the Word options keep track of formatting, I've never noticed my
setting not sticking. In W2003, I switched back and forth all the time,
depending on whether my job was to clean up or troubleshoot a doc or to
format or edit it. W2007 has better options for what shows up in the styles
pane, so I leave keep track of formatting on most of the time.

Pam

I haven't tested "Track moves," but I can confirm that "Track formatting"
isn't 100% reliable. It seems as if Word tracks the creation and
modification of styles, even if you turn off "Track formatting" in the Track
Changes Options dialog box. :-(

'Track Moves" is just awful. (1) It only works on complete
"sentences" (as Word defines "sentence") or bigger; (2) it doesn't
work on text of any length that contains Tracked Changes; (3) it can't
be Rejected with Reject Change (I didn't try Accepting, but if _that_
doesn't work, it would be utterly useless); (4) you can't make Tracked
Changes in a Moved passage.

(Track Formatting is just annoying. It insists on using balloons, so
even if you _want_ to record a style change or a font change, it uses
up space that the Comments need. And turning it off, even in the
normal.dotm template, doesn't stick.)

Thanks, I didn't know about track moves (Nearly all my work is still in
the

[quoted text clipped - 19 lines]

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