Show comments in balloons and no mark up or review pane

[Stefan Blom]

Pam,

As we have both stated in earlier messages, "Track formatting" (as well as
"Track moves") is document-specific, which means that if you change your
template you will have the setting turned off (or on, if that is what you
prefer) for all new documents created from that template.

My point was that I have seen style modifications being indicated (in
balloons and/or in the Reviewing pane) even if I keep "Track formatting"
turned off. However, I just tested this in a new, blank document and I don't
seem to able to reproduce the issue anymore. Perhaps I made a mistake the
last time I tested it.

--
Stefan Blom
Microsoft Word MVP

Hi, Stefan, as far as I can tell, "Track formatting" in the track changes
options dialog refers only to tracking formatting for the purpose of
showing
the markup. And as I described in my earlier posting, I have gotten that
setting to stick. It was very frustrating when I couldn't get it to
stick.
I was just on the point of giving up and asking for help when I decided to
try modifying normal.dotm. It works.

My goal has been to _not_ see formatting changes in balloons. For Word
2002&3, I recorded a macro that would accept formatting changes and used
it
a dozen times a day. I still use it to get rid of formatting balloons in
my
old docs and in new that come to me. How nice it is that I don't have to
do
use that macro so often anymore.

As for the Word options keep track of formatting, I've never noticed my
setting not sticking. In W2003, I switched back and forth all the time,
depending on whether my job was to clean up or troubleshoot a doc or to
format or edit it. W2007 has better options for what shows up in the
styles
pane, so I leave keep track of formatting on most of the time.

Pam

I haven't tested "Track moves," but I can confirm that "Track formatting"
isn't 100% reliable. It seems as if Word tracks the creation and
modification of styles, even if you turn off "Track formatting" in the
Track
Changes Options dialog box. :-(

'Track Moves" is just awful. (1) It only works on complete
"sentences" (as Word defines "sentence") or bigger; (2) it doesn't
work on text of any length that contains Tracked Changes; (3) it can't
be Rejected with Reject Change (I didn't try Accepting, but if _that_
doesn't work, it would be utterly useless); (4) you can't make Tracked
Changes in a Moved passage.

(Track Formatting is just annoying. It insists on using balloons, so
even if you _want_ to record a style change or a font change, it uses
up space that the Comments need. And turning it off, even in the
normal.dotm template, doesn't stick.)

Thanks, I didn't know about track moves (Nearly all my work is still in
the

[quoted text clipped - 19 lines]

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[Jan Il]

Thank you for the confirmation. I want to make sure I have everything correct.

Jan

 

[Pamelia Caswell via OfficeKB.com]

You, mistake? Nahhhhh. The problem I had before changing normal.dotm was
that the change did not stick in a document. It would be there throughout a
Word session, but be gone after I started a new Word session. At least, I
think that's what I noticed. It's been a while.

And I did think you were talking about keep track of formatting in Word
options instead of track formatting in track changes options. Thanks for
clarifying that for me.

Pam

Pam,

As we have both stated in earlier messages, "Track formatting" (as well as
"Track moves") is document-specific, which means that if you change your
template you will have the setting turned off (or on, if that is what you
prefer) for all new documents created from that template.

My point was that I have seen style modifications being indicated (in
balloons and/or in the Reviewing pane) even if I keep "Track formatting"
turned off. However, I just tested this in a new, blank document and I don't
seem to able to reproduce the issue anymore. Perhaps I made a mistake the
last time I tested it.

Hi, Stefan, as far as I can tell, "Track formatting" in the track changes
options dialog refers only to tracking formatting for the purpose of

[quoted text clipped - 48 lines]

 

[Stefan Blom]

You, mistake? Nahhhhh.


The problem I had before changing normal.dotm
was
that the change did not stick in a document. It would be there throughout
a
Word session, but be gone after I started a new Word session. At least, I
think that's what I noticed. It's been a while.

And I did think you were talking about keep track of formatting in Word
options instead of track formatting in track changes options. Thanks for
clarifying that for me.

Well, I have been trying to discuss two different things here: what is being
tracked and what is being displayed.

For example, you can choose not to track formatting (in the Track Changes
Options dialog box), a setting which can be saved in documents and
templates.

Also, you can choose what to display (via the Show Markup button in the
Tracking group of the Review tab); the selections in that list can be saved
with the document but they will be ignored unless everyone opening the
document has cleared the "Make hidden markup visible when opening or saving"
option in the Trust Center dialog box.

--
Stefan Blom
Microsoft Word MVP

Pam

Pam,

As we have both stated in earlier messages, "Track formatting" (as well as
"Track moves") is document-specific, which means that if you change your
template you will have the setting turned off (or on, if that is what you
prefer) for all new documents created from that template.

My point was that I have seen style modifications being indicated (in
balloons and/or in the Reviewing pane) even if I keep "Track formatting"
turned off. However, I just tested this in a new, blank document and I
don't
seem to able to reproduce the issue anymore. Perhaps I made a mistake the
last time I tested it.

Hi, Stefan, as far as I can tell, "Track formatting" in the track
changes
options dialog refers only to tracking formatting for the purpose of

[quoted text clipped - 48 lines]

Message posted via
OfficeKB.comhttp://www.officekb.com/Uwe/Forums.aspx/word-docmanagement/200910/1

 

[Peter T. Daniels]

_That's_ (the second one) what I was talking about.

You, mistake? Nahhhhh.


The problem I had before  changing normal.dotm
was
that the change did not stick in a document. It would be there throughout
a
Word session, but be gone  after I started a new Word session. At least, I
think that's what I noticed.  It's been a while.

And I did think you were talking about  keep track of formatting in Word
options instead of track formatting in track changes options.  Thanksfor
clarifying that for me.

Well, I have been trying to discuss two different things here: what is being
tracked and what is being displayed.

For example, you can choose not to track formatting (in the Track Changes
Options dialog box), a setting which can be saved in documents and
templates.

Also, you can choose what to display (via the Show Markup button in the
Tracking group of the Review tab); the selections in that list can be saved
with the document but they will be ignored unless everyone opening the
document has cleared the "Make hidden markup visible when opening or saving"
option in the Trust Center dialog box.

--
Stefan Blom
Microsoft Word MVP

Pam

Pam,
As we have both stated in earlier messages, "Track formatting" (as wellas
"Track moves") is document-specific, which means that if you change your
template you will have the setting turned off (or on, if that is what you
prefer) for all new documents created from that template.
My point was that I have seen style modifications being indicated (in
balloons and/or in the Reviewing pane) even if I keep "Track formatting"
turned off. However, I just tested this in a new, blank document and I
don't
seem to able to reproduce the issue anymore. Perhaps I made a mistake the
last time I tested it.
Hi, Stefan, as far as I can tell, "Track formatting" in the track
changes
options dialog refers only to tracking formatting for the purpose of
[quoted text clipped - 48 lines]
Message posted via
OfficeKB.comhttp://www.officekb.com/Uwe/Forums.aspx/word-docmanagement/200910/1

 

[Pamelia Caswell via OfficeKB.com]

Hi, Stefan,

Yes, I tried turning off the display of formatting in W2002&3. It did not
work for me; that is, certain actions would turn the formatting balloons back
on while I was working in the file. I don't remember what those actions (or
possibly accumulations of actions) were; it was 5 or 6 years ago. But that's
why I resorted to a macro that changes the markup view to just formatting,
deletes all markup shown, and then changes the markup view back to the
default.

Peter, I haven't tried turning off the display of formatting in W2007 as a
way to avoid seeing formatting in balloons, and won't be, as I'd rather Word
just stopped collecting that markup and because the way to make it stick is,
to me, an unacceptable security compromise.

Regards,
Pam

Also, you can choose what to display (via the Show Markup button in the
Tracking group of the Review tab); the selections in that list can be saved
with the document but they will be ignored unless everyone opening the
document has cleared the "Make hidden markup visible when opening or saving"
option in the Trust Center dialog box.

Pam

[quoted text clipped - 18 lines]

 

[Peter T. Daniels]

The first time a formatting balloon shows up is the reminder to me to
turn off Keep Track of Fromatting under the Track Changes Options.
I'll try setting _that_ one in the template -- though since it doesn't
stick from session to session in the same document, why should it
stick there?

Hi, Stefan,

Yes, I tried turning off the display of formatting in W2002&3.  It did not
work for me; that is, certain actions would turn the formatting balloons back
on while I was working in the file.  I don't remember what those actions (or
possibly accumulations of actions) were; it was 5 or 6 years ago.  But that's
why I resorted to a macro that changes the markup view to  just formatting,
deletes all markup shown, and then changes the markup view back to the
default.  

Peter, I haven't tried turning off the display of formatting in W2007 as a
way to avoid seeing formatting in balloons, and won't be, as I'd rather Word
just stopped collecting that markup and  because the way to make it stick is,
to me, an unacceptable security compromise.  

Regards,
Pam

Also, you can choose what to display (via the Show Markup button in the
Tracking group of the Review tab); the selections in that list can be saved
with the document but they will be ignored unless everyone opening the
document has cleared the "Make hidden markup visible when opening or saving"
option in the Trust Center dialog box.
[quoted text clipped - 18 lines]

Message posted via
OfficeKB.comhttp://www.officekb.com/Uwe/Forums.aspx/word-docmanagement/200910/1

 

[Jan Il]

Thanks, everyone, for you help and suggestions. They did the trick and all is working as I need now.

Jan

Hi All, Vista and Office 2007

I am running into problems with the reviewing toolbar, specifically, I cannot get a version of a document that will show comments, but, not final mark up. If I try to add a comment it automatically opens a reviewing pane which I don't want. I want to be able to send my writer a corrected version that shows my comments (notes) in balloons, but, it doesn't show all the changes, and I also want that version on my screen which I can't get unless I brought it to the newer computer this way, (from my old computer). However, a doc that has been emailed to me and I am correcting on the new computer, I can't get comments without showing mark up. The document being emailed to me is in 2003 format. How can I set it in 2007 so that I can show the comments in the balloons and not have the review pane or mark up?

Jan

 

[Stefan Blom]

I'm glad you got it sorted.

--
Stefan Blom
Microsoft Word MVP



Thanks, everyone, for you help and suggestions. They did the trick and all
is working as I need now.

Jan

Hi All, Vista and Office 2007

I am running into problems with the reviewing toolbar, specifically, I
cannot get a version of a document that will show comments, but, not final
mark up. If I try to add a comment it automatically opens a reviewing pane
which I don't want. I want to be able to send my writer a corrected version
that shows my comments (notes) in balloons, but, it doesn't show all the
changes, and I also want that version on my screen which I can't get unless
I brought it to the newer computer this way, (from my old computer).
However, a doc that has been emailed to me and I am correcting on the new
computer, I can't get comments without showing mark up. The document being
emailed to me is in 2003 format. How can I set it in 2007 so that I can
show the comments in the balloons and not have the review pane or mark up?

Jan