Where is the backup utility for Outlook 2010?

[jimmy fallon]

Just curious, where is the backup command or download for it?

And, why isn't this feature included in Outlook for the last DECADE?
It seems to me that it's the single most important feature to have.
Anyone?

jf

 

[LVTravel]

Just curious, where is the backup command or download for it?

And, why isn't this feature included in Outlook for the last DECADE?
It seems to me that it's the single most important feature to have.
Anyone?

jf

What backup utility are you asking about. You can export any item in
Outlook and you can save a copy of the .pst file at any time you want. Some
operating systems have backup facilities built into them so you would need
to look at your backup method.

System backup is important but that would be the responsibility of the owner
of the computer, not Microsoft, Dell or Gateway... System backup can be and
often is a personal thing where one person likes this brand of software and
another person hates the software. Personally, I'm now using Windows Home
Server to backup my 5 computers (3 laptops and 2 desktops) on my home
network and so far like it a lot. It conducts daily incremental backups and
weekly full backups of the computers along with an off-site backup every
week.

 

[Gordon]

And, why isn't this feature included in Outlook for the last DECADE?

Because the primary use, and where the vast majority of Outlook instances
are, is in corporate installations where Exchange Server is used and backups
are made daily of the Exchange Server mailboxes.
The usage of Outlook by private individuals using non Exchange email
accounts has certainly up until recently been quite small in comparison...

 

[LD5SZRA]

For Outlook 2010 the utility hasn't been released/updated yet but
I suspect the old utility (link below) might work but I haven't
tried it yet as my current system hasn't got Office 2010:

<http://www.microsoft.com/downloads/...3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en>

The old utility was for Outlook 2007/2003/2002 and I suspect 2010
needs to be added at the front.

hth

Just curious, where is the backup command or download for it?

And, why isn't this feature included in Outlook for the last DECADE?
It seems to me that it's the single most important feature to have.
Anyone?

jf

--
THE INFORMATION IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY
KIND. LD5SZRA DISCLAIMS ALL WARRANTIES, EITHER EXPRESSED OR
IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND
FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL LD5SZRA
OR ITS ASSOCIATES BE LIABLE FOR ANY DAMAGES WHATSOEVER
INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF
BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF LD5SZRA OR ITS
ASSOCIATES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR
LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.

Copyright LD5SZRA 2010.

 

[jimmy fallon]

Answers like the first 2 are the reason some people hate computers.

The ability to click on "File, backup" should NOT be a luxury, it should be
standard.

Sure I can hunt around for my .pst file, but this is 2010, I shouldn't have
to. I should be able to click on "file, backup" because, if everything in the
world were to explode tomorrow, I would still be happy if I had my Outlook
file.

And for the third reply, no, the free downloadable utility (from
microsoft.com) that was available for every single version of Outlook I have
ever used is NOT available for 2010, and the previous versions do not work.

Anyone else have a good answer? Developers or like minded thinkers need not
apply...

jf

 

[Milly Staples [MVP - Outlook]]

The only backup I have ever needed was a simple three step process.

1. Locate your .pst file
2. Copy
3. Paste in your favorite location.

How hard can it be?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, jimmy fallon asked:

| Answers like the first 2 are the reason some people hate computers.
|
| The ability to click on "File, backup" should NOT be a luxury, it
| should be standard.
|
| Sure I can hunt around for my .pst file, but this is 2010, I
| shouldn't have to. I should be able to click on "file, backup"
| because, if everything in the world were to explode tomorrow, I would
| still be happy if I had my Outlook file.
|
| And for the third reply, no, the free downloadable utility (from
| microsoft.com) that was available for every single version of Outlook
| I have ever used is NOT available for 2010, and the previous versions
| do not work.
|
| Anyone else have a good answer? Developers or like minded thinkers
| need not apply...
|
| jf
|
|
|
| "LD5SZRA" wrote:
|
||
|| For Outlook 2010 the utility hasn't been released/updated yet but
|| I suspect the old utility (link below) might work but I haven't
|| tried it yet as my current system hasn't got Office 2010:
||
||
<http://www.microsoft.com/downloads/...3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en>
||
|| The old utility was for Outlook 2007/2003/2002 and I suspect 2010
|| needs to be added at the front.
||
|| hth
||
||
|| jimmy fallon wrote:
|||
||| Just curious, where is the backup command or download for it?
|||
||| And, why isn't this feature included in Outlook for the last DECADE?
||| It seems to me that it's the single most important feature to have.
||| Anyone?
|||
||| jf
||
|| --
|| THE INFORMATION IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY
|| KIND. LD5SZRA DISCLAIMS ALL WARRANTIES, EITHER EXPRESSED OR
|| IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND
|| FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL LD5SZRA
|| OR ITS ASSOCIATES BE LIABLE FOR ANY DAMAGES WHATSOEVER
|| INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF
|| BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF LD5SZRA OR ITS
|| ASSOCIATES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
|| DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR
|| LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
|| DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.
||
|| Copyright LD5SZRA 2010.
|| .

 

[LVTravel]

Answers like the first 2 are the reason some people hate computers.

The ability to click on "File, backup" should NOT be a luxury, it should
be
standard.

Sure I can hunt around for my .pst file, but this is 2010, I shouldn't
have
to. I should be able to click on "file, backup" because, if everything in
the
world were to explode tomorrow, I would still be happy if I had my Outlook
file.

And for the third reply, no, the free downloadable utility (from
microsoft.com) that was available for every single version of Outlook I
have
ever used is NOT available for 2010, and the previous versions do not
work.

Anyone else have a good answer? Developers or like minded thinkers need
not
apply...

jf

So you are saying that every program should have the ability to back up the
file that it creates. You are really wrong on that account. While it may
be a useful feature, don't hold your breath for MS to put it into practice.

I take responsibility for my backups and it is very simple to create a batch
file to run any time you want to back up the closed .pst file. Personally I
use a program that I have found called Allway Sync (http://allwaysync.com/)
that once set can be used to back up any or all data files or folders on
demand. It is free for moderate personal use. In addition to my home server
backup on a daily basis, I use this program to synchronize and back up
important files after use to removable media or to another computer on the
system. That way I always have a current copy of the important data files
and have no worry about lost data.

 

[jimmy fallon]

For me it's a breeze. But I teach HUNDREDS of people how to use computers,
for a living. And the people I teach are afraid of their computers. And there
are a LOT of them. And they are afraid to ask for help because of answers
like that. They feel stupid.
Have you ever tried to teach someone who doesn't know as much as you do, how
to do your simple 3 steps? I'm guessing your the type that runs out of
patience with those folks and calls them morons behind their backs.

Me: Mrs. johnson, why don't you just locate your .pst file?
Mrs. Johnson: what's a pst file?
Me: it's the file that contains all of your Outlook information.
Mrs. Johnson: how am I supposed to know that?
Me: oh, well all you have to do is call microsoft on the phone and ask them
whatever you need to know, and after 15 minutes of talking to someone you
can't understand they will tell you to just copy and paste your .pst file
after locating it in the C:\Users\Jimmy\AppData\Local\Microsoft\Outlook
directory
Mrs. johnson: what's a directory?

It's funny you guys think these people are idiots, and I know who the idiot
really is. The one who decided that there should not be a "File, Backup"
command in Outlook 2010.

jf

The only backup I have ever needed was a simple three step process.

1. Locate your .pst file
2. Copy
3. Paste in your favorite location.

How hard can it be?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, jimmy fallon asked:

| Answers like the first 2 are the reason some people hate computers.
|
| The ability to click on "File, backup" should NOT be a luxury, it
| should be standard.
|
| Sure I can hunt around for my .pst file, but this is 2010, I
| shouldn't have to. I should be able to click on "file, backup"
| because, if everything in the world were to explode tomorrow, I would
| still be happy if I had my Outlook file.
|
| And for the third reply, no, the free downloadable utility (from
| microsoft.com) that was available for every single version of Outlook
| I have ever used is NOT available for 2010, and the previous versions
| do not work.
|
| Anyone else have a good answer? Developers or like minded thinkers
| need not apply...
|
| jf
|
|
|
| "LD5SZRA" wrote:
|
||
|| For Outlook 2010 the utility hasn't been released/updated yet but
|| I suspect the old utility (link below) might work but I haven't
|| tried it yet as my current system hasn't got Office 2010:
||
||
<http://www.microsoft.com/downloads/...3A-B7D0-4B16-B8AF-5A6322F4FD01&displaylang=en>
||
|| The old utility was for Outlook 2007/2003/2002 and I suspect 2010
|| needs to be added at the front.
||
|| hth
||
||
|| jimmy fallon wrote:
|||
||| Just curious, where is the backup command or download for it?
|||
||| And, why isn't this feature included in Outlook for the last DECADE?
||| It seems to me that it's the single most important feature to have.
||| Anyone?
|||
||| jf
||
|| --
|| THE INFORMATION IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY
|| KIND. LD5SZRA DISCLAIMS ALL WARRANTIES, EITHER EXPRESSED OR
|| IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND
|| FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL LD5SZRA
|| OR ITS ASSOCIATES BE LIABLE FOR ANY DAMAGES WHATSOEVER
|| INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF
|| BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF LD5SZRA OR ITS
|| ASSOCIATES HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
|| DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR
|| LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL
|| DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.
||
|| Copyright LD5SZRA 2010.
|| .


.

 

[jimmy fallon]

You all are truly living in outer space. Of course there should be a backup
command for Outlook, just like there is for Quicken, Quickbooks, and every
database known to man kind that I know of. Except of course, Outlook 2010.

I bet you miss Ms-dos. Do me a favor, teach your mom how to create a batch
file, and see how much fun you have doing that. And after she completely
gives up on that idea and goes out to buy an IPAD, because someone told her
it was easier to use, blame yourself. She doesn't know she doesn't need an
Ipad, she just wanted whatever she does with the computer to be easier to do,
and the fact that someone said it was easier was all she needed to hear.

And clicking on FILE, BACKUP is a hell of a lot easier than creating a batch
file, or navigating to some ridiculously hidden directory to find a .pst file
to copy and paste (how do I copy and paste? asks mom...) ONLY to find out
that it is being locked by some process like instant messenger or the plugged
in Windows phone.

jf

 

[Kevryl]

Jimmy, I can't agree with you more! Backing up is probably THE most
emphasized point that any computer teacher worth his salt teaches newbies,
and yet, in Outlook Microsoft treats it as a function for the geeks to fiddle
with!

So far, the people replying to you just aren't seeing the point.

With all the advertising guff like, "I said I wanted it simpler, and now it
is" and "now I'm a computer goddess" and so forth, Microsoft can't even
include "Backup" and "Restore" buttons or menu options on Outlook! To quote
someone from earlier, "How simple can that be?"

Its simple enough that, as you have pointed out, Quicken and a host of other
DB producers manage it. It really does seem like just bloody-mindedness that
Microsoft digs its heels in and determines for everyone - experts, Mums,
Dads, Newbies - everyone - that what they want is ..."unnecessary".

A couple have even talked about "responsibility" for backing up, as if that
mitigates the absence of a straight forward backup feature! Surely that just
emphasizes the need for it to be made an easy function that ensures regular
backup? Sheeeesh!

 

[LaModiste]

Just curious, where is the backup command or download for it?

And, why isn't this feature included in Outlook for the last DECADE?
It seems to me that it's the single most important feature to have.
Anyone?

jf

The old MS-distributed Outlook backup utility does not work with
Outlook 2010. It installs OK and then shows properly in the add-in
section of the ribbon; however, the backup does not initiate as
specified (date and time). I tried to get it to work for a long time.

I've setup a workaround using a batch file--

"copy C:\users\katherine\appdata\local\microsoft\outlook\outlook.pst G:
\MSObackup /D /Y" It copies the outlook.pst file to a special folder
on another partition. The batch file has been setup to run every
morning at 10:00am (whether computer is in sleep mode ot not) using
the Win 7 Task Scheduler. End result is identical to the old Outlook
Backup utility.

LaModiste

 

[Gordon]

You all are truly living in outer space. Of course there should be a
backup
command for Outlook,

Why? As I said the VAST majority of Outlook usage occurs in a CORPORATE
environment, using Exchange Server where the mailboxes and the GAL etc etc
are all backed up daily from the server.
Does that scenario apply to Quickbooks? To Quicken? No it doesn't. Small
business accounting packages tend to be run on stand-alone machines without
server backup functions. THAT'S why those types of applications DO have a
backup function and Outlook doesn't.
Live with it.

 

[jimmy fallon]

Kevryl! I love you man! YOU GET IT! And everyone else in here reminds me of
the reason every version of Windows before Windows 7 was so inferior. They
have come so far in Win 7, if MS reverts back to the metality that the
replies to this simple post comprise, then Apple share will climb, not
because they are easier to use but because they have been TOLD they're easier
to use. And people will do ANYTHING to make there computer lives easier!

There will always be computers for people who know how to use them, but if
you can't make computers easier for the rest of the world, you're not doing
your job MS.

Workarounds are unacceptable. And Outlook is used by a LOT of home users to
manage their lives and sync with there phones. And syncing to the cloud will
be a great addition to that when Win 7 phone (finally) comes out, but I don't
want my stuff on the cloud I want ONE thing on my memory stick, and I want it
to be a 2 step process, the way it has been for every single version of
Outlook, up until now.

A backup utility for Outlook is SO SO SO SO SO, NOT too much to expect.

jf

 

[LVTravel]

For me it's a breeze. But I teach HUNDREDS of people how to use computers,
for a living. And the people I teach are afraid of their computers. And
there
are a LOT of them. And they are afraid to ask for help because of answers
like that. They feel stupid.
Have you ever tried to teach someone who doesn't know as much as you do,
how
to do your simple 3 steps? I'm guessing your the type that runs out of
patience with those folks and calls them morons behind their backs.

Me: Mrs. johnson, why don't you just locate your .pst file?
Mrs. Johnson: what's a pst file?
Me: it's the file that contains all of your Outlook information.
Mrs. Johnson: how am I supposed to know that?
Me: oh, well all you have to do is call microsoft on the phone and ask
them
whatever you need to know, and after 15 minutes of talking to someone you
can't understand they will tell you to just copy and paste your .pst file
after locating it in the C:\Users\Jimmy\AppData\Local\Microsoft\Outlook
directory
Mrs. johnson: what's a directory?

It's funny you guys think these people are idiots, and I know who the
idiot
really is. The one who decided that there should not be a "File, Backup"
command in Outlook 2010.

jf

The only backup I have ever needed was a simple three step process.

1. Locate your .pst file
2. Copy
3. Paste in your favorite location.

How hard can it be?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact.
ALWAYS post your Outlook version.
How to ask a question: http://support.microsoft.com/KB/555375


After furious head scratching, jimmy fallon asked:

| Answers like the first 2 are the reason some people hate computers.
|
| The ability to click on "File, backup" should NOT be a luxury, it
| should be standard.
|
| Sure I can hunt around for my .pst file, but this is 2010, I
| shouldn't have to. I should be able to click on "file, backup"
| because, if everything in the world were to explode tomorrow, I would
| still be happy if I had my Outlook file.
|
| And for the third reply, no, the free downloadable utility (from
| microsoft.com) that was available for every single version of Outlook
| I have ever used is NOT available for 2010, and the previous versions
| do not work.
|
| Anyone else have a good answer? Developers or like minded thinkers
| need not apply...
|
| jf

I also teach people who know nothing about computers. If they "are afraid
of their computers" it is up to the educator to assist them in learning.
Your original post said nothing about why, with Outlook for a new beginner,
you should be able.... You ranted about "And, why isn't this feature
included in Outlook for the last DECADE?" Heck you even shouted when trying
to seek an answer to a question or problem that no one on this newsgroup
could answer. (No one here works for or has any influence with Microsoft.
This is a peer to peer newsgroup only supported by MS servers. As a computer
instructor you should know that also.)

Milly and I, as well as Gordon and LD5SZRA attempted to give workarounds.
If you were that good of an instructor to your students you would explain
what Gordon was attempting to get across. You could explain to them how to
create a batch file (this is one of the first things I teach my students
after I get them comfortable with navigating through the OS and the basics
of a program.) If you are teaching Outlook to individual users, it should
also be included how to backup the data file.

Yes, other data base programs have backup built in but unless the student is
told how to use the backup facility they won't use it either.

 

[Bob I]

Just because it isn't accomplished using the method you want, doesn't
mean it isn't happening.

Please read the following
http://www.microsoft.com/windows/windows-7/features/backup-and-restore.aspx

 

[Tom Willett]

: For me it's a breeze. But I teach HUNDREDS of people how to use computers,
: for a living. And the people I teach are afraid of their computers. And
there
: are a LOT of them. And they are afraid to ask for help because of answers
: like that. They feel stupid.

Then you are a lousy teacher.

 

[Steve Rindsberg]

Just because it isn't accomplished using the method you want, doesn't
mean it isn't happening.

Please read the following
http://www.microsoft.com/windows/windows-7/features/backup-and-restore.aspx

But is it smart enough to find your Outlook PST or do you once again need to know
where Outlook has squirreled it away?

To say nothing of how you find a *.PST file when Windows defaults to *hiding* the
PST extension from you and in some versions, at least, won't even cough it up
during a search for *.PST when the extension's hidden?

I have to agree with Jimmy. I've been using computers happily enough since the
early 80s. I've written software for most of that time, either for my own use and
commercially and can navigate the file system in Windows, MSDOS, Mac and *nix more
or less proficiently. I've just begun using Outlook in the last few months and
though its great in many respects, I've found it to be the most user-hostile app
I've ever done battle with when it comes to backing up and moving its files
around, to say nothing of getting it to put the fool things where *I* want them to
go today, not where it thinks I need to put them.

It really does want a Backup or at the very least, a simple File, Save As command.

Yes, there's one of the latter on the menu. It lights up and grays out according
to no pattern that I've yet discerned. I'm sure this will all be revealed in time
too. But why should it not be simple?

 

[Zaidy036]

The old MS-distributed Outlook backup utility does not work with
Outlook 2010. It installs OK and then shows properly in the add-in
section of the ribbon; however, the backup does not initiate as
specified (date and time). I tried to get it to work for a long time.

I've setup a workaround using a batch file--

"copy C:\users\katherine\appdata\local\microsoft\outlook\outlook.pst G:
\MSObackup /D /Y" It copies the outlook.pst file to a special folder
on another partition. The batch file has been setup to run every
morning at 10:00am (whether computer is in sleep mode ot not) using
the Win 7 Task Scheduler. End result is identical to the old Outlook
Backup utility.

LaModiste

For a free backup program to any media look at Karen's Replicator:
http://www.karenware.com/powertools/ptreplicator.asp

For a free fast search program look at Everything:
http://www.voidtools.com/

Use Everything to find the file(s) to backup and the Replicator to do the job.

Replicator may be run manually or on a set schedule.

 

[curlysir]

Just curious, where is the backup command or download for it?

And, why isn't this feature included in Outlook for the last DECADE?
It seems to me that it's the single most important feature to have.
Anyone?

jf

I agree 100% with you. I have the backup set to automatically backup daily.
If this feature is not available I will not install Outlook 2010 at this
time.

Yes I know where the PST file is located and could back up manually but why
should I have too!!!

 

[LVTravel]

But is it smart enough to find your Outlook PST or do you once again need
to know
where Outlook has squirreled it away?

To say nothing of how you find a *.PST file when Windows defaults to
*hiding* the
PST extension from you and in some versions, at least, won't even cough it
up
during a search for *.PST when the extension's hidden?

I have to agree with Jimmy. I've been using computers happily enough
since the
early 80s. I've written software for most of that time, either for my own
use and
commercially and can navigate the file system in Windows, MSDOS, Mac and
*nix more
or less proficiently. I've just begun using Outlook in the last few
months and
though its great in many respects, I've found it to be the most
user-hostile app
I've ever done battle with when it comes to backing up and moving its
files
around, to say nothing of getting it to put the fool things where *I* want
them to
go today, not where it thinks I need to put them.

It really does want a Backup or at the very least, a simple File, Save As
command.

Yes, there's one of the latter on the menu. It lights up and grays out
according
to no pattern that I've yet discerned. I'm sure this will all be revealed
in time
too. But why should it not be simple?

Steve, finding the location of the .pst file is easy if you are using
Outlook 2007 or 2010 by clicking on File, Data File Management. In the
window that opens you will see Outlook or Outlook.pst in the Personal Folder
section and it will tell you exactly where the Outlook file is secured. Now
as Windows won't normally allow you to copy an open file, and Outlook.pst is
always open when Outlook is running, you can not back it up or copy it yet.
Note the location and then copy the file after closing Outlook.

Outlook also has an export function lower down in the file menu. It can
export many different types of files for import into other programs or even
creating a file for importing into Outlook.

The save as function is for saving only specific parts of the Outlook data
such as a calendar object or a note object, not the entire file.