Cannot activate "Track Changes" on Word 2004 for Mac

J

JE McGimpsey

John McGhie said:
Forgive my failing memory, but I thought "On Error Resume Next" had global
scope within a module? So wherever you put it, it's going to have effect
within the module?

No - nearly the opposite. On Error Resume Next only applies until
another sub or function is called, the procedure exits, or another On
Error instruction is executed.

From Help:

An On Error Resume Next statement becomes inactive when
another procedure is called, so you should execute an
On Error Resume Next statement in each called routine
if you want inline error handling within that routine.
Should we be writing modules that "Exit" from the middle of the code.? Or
using a function named "Resume" that in fact "Exits"? :)

It's perhaps something of a style issue, but the principle I use is a
common one that there should be a single entry and exit point from a
procedure. Using Resume ResumeHere allows a graceful exit at that single
point.

In my commercial code, I'd call this as a Function, and have a
success/fail value assigned to the function's return value at the
ResumeHere: label. In fact, I'd probably write it as two functions - one
for Paste unformatted, and one for Paste, the latter being called from
the error handler.

Using a single exit point also allows for easier logging and tracing,
though I've not included any code for that here.

So the Exit Sub is really the last statement of the procedure, coming
just before the error handler, not in "the middle of the code".

Note that Resume *doesn't* Exit, it returns to the instruction that
threw the error.

So yes, I think the code is extensible, maintainable and
self-documenting (though somewhat weak on the latter). This is a very
simple error handling routine, though. I'd certainly entertain a more
thorough effort.

BTW - Exit Sub is far more appropriate than End, IMO, which is very
unfriendly to other code. From Help:

When executed, the End statement resets all module-level
variables and all static local variables in all modules.
...The End statement stops code execution abruptly, without
invoking the Unload, QueryUnload, or Terminate event, or
any other Visual Basic code.
 
T

Tony

Clive,

"Bend Word to Your Will" is a wonderful reference work!

Thanks!

-----------------
 
C

CyberTaz

Hey Clive -

Just because you "asked" the default assignments are:

Cmd+Opt+V = InsertAutoText
Shift+Cmd+V = PasteFromScrapbook

Regards |:>)
Bob Jones
[MVP] Office:Mac
 
T

Tony

John,

That is great news. Thanks for the informative and comprehensive reply.

I just cannot wait to install Office 2008 on Mac OS X 10.5 (Leopard).

BTW, this site microsoft.public.mac.office.word is absolutely awesome.
You make it possible. Thanks again for making it possible. I hope
Microsoft rewards you somehow because you are making a wonderful
support work for the Mac community!

Keep up the great work!

Regards,


--------------------
 
T

Tony

Clive,

Thanks. You are right. The point is that I almost always paste
unformatted text (hundreds of times each day), so Command V comes more
handy to me. In applications like Eudora I use the built-in variations:

Copy unformatted text: Shift Command V
Paste unformatted text: Shift Command V

but lately I have used the built in x-eudora settings options to make
paste plain text just "Command V".

Regards,

-----------------
 
E

Elliott Roper

CyberTaz said:
Hey Clive -

Just because you "asked" the default assignments are:

Cmd+Opt+V = InsertAutoText
Shift+Cmd+V = PasteFromScrapbook

Heh!

My convention is to use the control key when my brain is in Microsoft
mode.
As an aide-memoire ctrl == tacky, style-free and ugly -- as in
ctrl-opt-delete.
ctrl-shift-V was therefore assigned to paste unformatted.
Note to self:
I really shouldn't go near Usenet after a decent bottle of Pomerol. It
brings out the intellectual snob in me.
 
J

John McGhie

Hi Elliott:

Well.... The PC Keyboard has an "Insert" key, which is normally
sufficiently close to keys I DO use that I keep hitting it by mistake,
putting Word into Overtype mode and severely raising my blood-pressure.

So I put "Paste Formatted" on the INSERT key, where it will do no harm if I
hit it by acident.

I then replace the Word command EditPaste with my Paste Unformatted macro.
That way, every time I paste, I get text only and can format the result
properly. If I ever NEED to paste formatted, I jit the INSERT key.

Except in Word 2007, where neither the macro nor the keystroke is needed
because I have customised the Word 2007 Paste Defaults to paste in plain
text when coming from "outside" the document, and to paste "Formatted" when
pasting from within the same document.

We should be prepared to dispatch industrial quantities of brick-bats to
Microsoft if that mechanism somehow doesn't make it into Word 2008 :)

Cheers

--

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs

+61 4 1209 1410, <mailto:[email protected]> mailto:[email protected]
 
J

John McGhie

Hi Tony:

If you place a macro in your Normal template, AND name it the same as any
Word command, it will "replace" the built in Word command.

So if you rename that macro "EditPaste()" Word will run that every time you
hit Command + v or hit "Paste" from the toolbar, or choose "Paste" from the
right-click.

If you want the standard functioality back, simply rename the macro to
something else.

Cheers

--

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs

+61 4 1209 1410, <mailto:[email protected]> mailto:[email protected]
 
T

Tony

Why to have two options, one when pasting from outside the document and
other when pasting from the same document? Pasting unformatted text
(coming from outside the document or from the same document) will
always place the text using the format of the site it is pasted, as far
as I know, so a single paste unformatted command is all that is needed.

Or am I missing something? Thanks.
 
J

John McGhie

Hi Tony:

Yeah, you're missing something :) Think about it :)

Assume it's YOUR document... You are a document professional (say: a Tech
Writer, an Editor, a Graphics Designer).

ALL of your formatting is done with Styles, and all of your styles are
exactly the way they should be. That's why they pay us those big bucks,
right?

So if you are pasting from within YOUR document, you already KNOW that all
of the formatting is perfect. Under those circumstances, all you are doing
is moving stuff around, and you can do without the extra work of having to
reformat it when you drop it. Keep the formatting that's on it, because you
already know it's perfect.

On the other hand: If you are pasting from someone ELSE's document, you
already know their formatting is crap, and you seriously don't want to waste
your time fixing it. Drop it as text only: it's far quicker to reformat it
properly, using your approved and properly-defined styles, than to try to
work out what that other idiot was doing :)

Cheers

--

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs

+61 4 1209 1410, <mailto:[email protected]> mailto:[email protected]
 
T

Tony

John,

Thanks. BTW, if I may say so, it would be absolutely WONDERFUL if Word
2008 for Mac OS X could have:

- The option to copy/paste STYLES. You know, as MacWrite Pro did in the
old days.

- Likewise, a powerful yet ULTRA-INTUITIVE Find/Search window like the
one of such application. If you check it out you will know what I mean.

- The possibility to "FIND Again" using the standard Command G (even
with the Find Window not visible or closed), as other applications do
in the Mac. Now you must hit the carriage return and have the Find
window open for it to work on Word 2004.

Regards,
 
J

John McGhie

Hi Tony:

Tony said:
John,

Thanks. BTW, if I may say so, it would be absolutely WONDERFUL if Word
2008 for Mac OS X could have:

- The option to copy/paste STYLES. You know, as MacWrite Pro did in the
old days.

And Word 2004 has now... You haven't found the Organiser yet?? :)
- Likewise, a powerful yet ULTRA-INTUITIVE Find/Search window like the one
of such application. If you check it out you will know what I mean.

Like Word 2004's? You haven't tried the Blue Jellybean yet?? :)
- The possibility to "FIND Again" using the standard Command G (even with
the Find Window not visible or closed), as other applications do in the
Mac. Now you must hit the carriage return and have the Find window open
for it to work on Word 2004.

You do? I don't :) You haven't found the Browser yet?? :)

Sorry to be evil: but all three are already in the product. Which goes to
reinforce Microsoft's point about needing a new User Interface to make them
more "discoverable". Damn... I hate it when they're right... :)

Cheers

--

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs

+61 4 1209 1410, <mailto:[email protected]> mailto:[email protected]
 
J

John McGhie

Hi Bob:

Did I mention I hate it even more when YOU'RE right?? :)

Although I am not sure anyone ever accused the Organiser of being
"discoverable" :)

Cheers

CyberTaz said:
Hi Gang - In Line addenda below:

I politely take a different view, John. The features are exceedingly
"discoverable" for those who are willing to *look* for them.
Unfortunately,
too many want everything in Word to get dumped into their laps *and* work
just like they've found it to in whatever app they first "discovered" it.
As
long as MS continues to to try and deliver same, Word isn't gonna get any
*better* from that perspective - just *different*!:)

Regards |:>)
Bob Jones
[MVP] Office:Mac
--

John McGhie, Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. GMT + 10 Hrs

+61 4 1209 1410, <mailto:[email protected]> mailto:[email protected]
 
D

Daiya Mitchell

and more addenda....details for Tony--
What sorts of things do you want to Find? Word supports F&R for formats,
styles, nonprinting characters, and a limited form of regular expression
searching that they call wildcard searches, probably other things I
can't think of. You have to click on that blue triangle (freaking
un-intuitive but designed by *Apple*) in the Find dialog to access some
of it. Back when the blue triangle was a button that said More, the Find
dialog was pretty self-explanatory if you clicked around, I thought.
As John Points out, though, the Browse Objects feature is equally
convenient, much more versatile, and infinitely easier to remember :)
See here for more information on that.
http://daiya.mvps.org/browseobject.htm
I politely take a different view, John. The features are exceedingly
"discoverable" for those who are willing to *look* for them. Unfortunately,
too many want everything in Word to get dumped into their laps *and* work
just like they've found it to in whatever app they first "discovered" it. As
long as MS continues to to try and deliver same, Word isn't gonna get any
*better* from that perspective - just *different*!:)
Whole hearted agreement with both of you. :)

Daiya
 
T

Tony

John, CyberTaz & Daiya,

You rock! Many thanks for your kind support. I do really appreciate it.

Yet, I mean "idiot proof". I mean the "Mac way". I mean, so intuitive
and easy to use that even dummies know about it once the use the
application for five minutes without reading manuals that most people
never read.

As an example, I know about Word searching for formatted styled text,
but such implementation (read interface) is ugly, awkward and
cumbersome. Really anti-intuitive. So much that many times people do it
wrong. If you have ever tried such functionality with the old MacWrite
Pro, you know what I mean. Hands down.

Another example of Word being utterly anti-intuitive is placing "sort"
inside the Tables menu. If it was inside the Edit menu, everybody that
wants to sort a list of words in a Word page would find it. Being
inside the Table menu makes hard to find for most people. I know there
are "technical" explanations indicating that a Word page is a Table,
but mere mortals do not understand it.

Another thing is the integration. All Office applications should have
the same interface as much as possible (menus, etc). And of course
SHARE the same resources and tools, like the built-in and custom
dictionaries. Word 2004 has a different dictionary than PowerPoint
2004, for instance. That is ridiculous and really frustrating. The Find
windows on both applications are different. The Spelling windows on
both applications are different. Even ÒOption Command GÓ (no quotes)
brings it in the latter, but not in the former. Really frustrating.

Also great would be the option to have one button to toggle-select
different parts of text in the same document to correspond two
different languages. We write almost 100% of the times in two languages
inside the same document. It is really tedious to have to go to
"Tools/Language" and then scroll to select the language and OK. You
cannot even remove the languages that you never use, so the scrolling
takes time to select the bottom languages in the too-long alphabetical
list of languages that you never use.

Anther example is to delete ALL bookmarks at once in "Insert/Bookmark".
Sometimes we receive Word (.doc) files having literally hundreds of
them and to get rid of them we must do it manually on a one-by-one
basis. I remember some documents requiring hours of work just to delete
their bookmarks.

In short, I would LOVE --you do not know how much indeed-- to see Word
2008 much more intuitive, idiot-proof and Mac-like than Word 2004 (as
well as Office in general), so your words have made me happy!!!

As said, I cannot wait to try Office 2008... To enjoy all the marvels
that John says it will bring...
:)
----------------
 
D

Daiya Mitchell

Hi Tony,

A good general concept when dealing with Word--it is almost guaranteed
that someone can help you find a better way to complete any task that
requires lots of repetitive actions, or where you find yourself doing
the same several actions over and over.
Anther example is to delete ALL bookmarks at once in
"Insert/Bookmark". Sometimes we receive Word (.doc) files having
literally hundreds of them and to get rid of them we must do it
manually on a one-by-one basis. I remember some documents requiring
hours of work just to delete their bookmarks.
You can use a macro to delete all bookmarks at once. Search this group,
you'll find some variations. Start a new thread if necessary, to deal
with this question, please.
Also great would be the option to have one button to toggle-select
different parts of text in the same document to correspond two
different languages. We write almost 100% of the times in two
languages inside the same document. It is really tedious to have to go
to "Tools/Language" and then scroll to select the language and OK. You
cannot even remove the languages that you never use, so the scrolling
takes time to select the bottom languages in the too-long alphabetical
list of languages that you never use.
You can record a macro to quickly switch to or apply a language. You can
also assign a keyboard shortcut to quickly bring up Tools | Language, in
Tools | Customize. Also, like many long lists/dialogs in Word and many
other computer programs, that one is key-letter-navigable--type SP
quickly to jump to Spanish, etc.

Start a new thread if necessary, to deal with the question of quick
access to languages or creating a macro, please. Or search the group,
it's been covered.
As an example, I know about Word searching for formatted styled text,
but such implementation (read interface) is ugly, awkward and
cumbersome. Really anti-intuitive. So much that many times people do
it wrong. If you have ever tried such functionality with the old
MacWrite Pro, you know what I mean. Hands down.
I have to say--I've pointed many people toward that dialog, and they
seem to figure it out. But can you share a screenshot of the MacWrite
Pro one? just cause I'd like to know what you are extolling.
Another example of Word being utterly anti-intuitive is placing "sort"
inside the Tables menu.
Agreed. I'm not going to try to argue Word is intuitive, cause it
isn't--I just don't think Find/Replace is the best example against it.
Another thing is the integration. All Office applications should have
the same interface as much as possible (menus, etc). And of course
SHARE the same resources and tools, like the built-in and custom
dictionaries. Word 2004 has a different dictionary than PowerPoint
2004, for instance. That is ridiculous and really frustrating. The
Find windows on both applications are different. The Spelling windows
on both applications are different. Even “Option Command G†(no
quotes) brings it in the latter, but not in the former. Really
frustrating.
About that dictionary--really? I don't use PowerPoint a whole lot, but
Word and PPT are definitely using my same custom dictionary here, and
definitely share AutoCorrect. Do you mean the Tools | Dictionary, for
external definitions--that is different, because Word's got improved at
some point and PPT's didn't.

Daiya
 
C

Clive Huggan

On 9/4/07 5:16 AM, in article 080420072016310780%[email protected], "Elliott

I really shouldn't go near Usenet after a decent bottle of Pomerol. It
brings out the intellectual snob in me.

For a moment, Elliott, I read that as "Pomeroy", as in Pomeroy's Chateau
Thames Embankment. Peut-etre a similar cachet for snobbery, m'learned
colleague ...

Forgive my ignorance. I moulder here in the Antipodes, denied the
invigoration of the cross-Channel dash for purposes of cultural infusion.

Clive
======
 
T

Tony

As revealed in my previous post including two screenshots, that is not
an utopia. You can build an intuitive "idiot-proof" word processor like
MacWrite Pro was, that does not require special customization or
training for users to master it. Being also extremely powerful and
flexible. In fact, more than Word is now. And no drawbacks either.

For more details, please see such post with the two screenshots about
the "Find" feature of MacWrite Pro.
 
T

Tony

Oops! Since my messge was truncated and no pictures are shown,

here are they with the full message:

Daiya,

OK, I could not do it in my Mactel because Classic is not supported,
but I managed to install and run it on a PowerPC Mac. Here are the
requested screen shots (I hope you see them; otherwise, please let me
know). The first one (01-Find.pdf) shows after Command F:

<a href="http://img99.imageshack.us/my.php?image=01findsf4.jpg"
target="_blank"><img
src="http://img99.imageshack.us/img99/2894/01findsf4.th.jpg" border="0"
alt="Free Image Hosting at www.ImageShack.us" /></a>

The second one (02-Find-UseAtributes.pdf) shows after clicking the key
of "Use Attributes):

<a
href="http://img242.imageshack.us/my.php?image=02finduseatributeskw7.jpg"
target="_blank"><img
src="http://img242.imageshack.us/img242/6740/02finduseatributeskw7.th.jpg"
border="0" alt="Free Image Hosting at www.ImageShack.us" /></a>

As you can see, it is utterly intuitive and simple, yet extremely
powerful. THAT IS A NEAT EXAMPLE OF THE ESSENCE OF THE MAC WAY. I wish
Office could be like that as well.

On the other hand, I agree with you that many features may be built-in
in Office, but if most people do not fund them, the become useless. I
think that here the point is not to blame the user, but to make the
interface so intuitive and so Mac and so "idiot-proof", and everybody
can use it. As in the example above.

Of course Macros are very powerful, but most people do not use them. I
believe that Macros should be kept for people that want to use them,
but at the same time allow a much more intuitive, flexible and powerful
interfaface WITHOUT macros or similar complex ways for "the rest of
us". After all, that is why we use Mac in the first instance. Otherwise
we would be using Linux or Windows...

:)

For instance, I am sure there is a Macro to delete all bookmarks at
once as you indicate. Yet, why do not include a button --just a
button-- with a confirmation prompt )do you really want to...) to
delete ALL bookmarks at right the place where it should be that is the
"Insert/Bookmark" window? That is an intuitive interface and that is
the Mac way.

You see, programmers --good programmers; Mac-like programmers-- should
see ahead, so foretelling what users will want to do when they see or
open a particular window.

As said, hopefullt Office will grow up in the Mac way and become
something like that. Hopefully we will start to see it with Office
2008...

Concerning the Dictionaries, I mean "Tools/Spelling and Grammar" in
Word or "Tools/Spelling" in PowerPoint. You see, again a different menu
for the same thing on both applications, as if they were developed by
different companies.

Now, go to "Word/Preferences" and "PowerPoint/Preferences" and you will
have completely different interfaces. The later lacks the "Spelling and
Grammar" to create or choose a Custom Dictionary. Any way to select in
PowerPoint the same custom dictionaries than in Word. Because I do not
see why. In fact, I do not even know where such PowerPoint custom
dictionary lives or if I can edit it (in case I make a mistake making
it learning a wrong word) as I can do from Word.

Do not take me wrong. This is a positive criticism for Office to
improve, so making our work easier and boosting sales!

Regards,


--------------
 

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